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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

January 2018 Minutes

chuckkrei Thursday 08 of February, 2018
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY January 23, 2018, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: J. Chipault, C. Kreimendahl, G. Poulson, P. Schell, D. Lamb, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, E. Rogers, G. Fischer, J. Lager, K. Reuter-Krohn
Also present: Susan Crawford and Eric (asst.)
1. Chipault called the meeting to order at 6:47 p.m.
2. Motion/second to approve 11/17 minutes. Motion carried.
3. Treasurer Rotter distributed Financial Report. Funds on hand were $44,487.09. He suggested allocation of funds among budget categories. Rudman raised possibility of offering one year free membership to new members to get membership increased, hoping they would stay and pay dues next year. Alternate proposal was to have block captains or others engage in recruitment efforts. Questions of whether Next Door service competes for members.
4. No legislative reports available.
5. Board introductions followed. Susan Crawford, candidate for Branch 1 (Criminal case rotation), Dane Co. Circuit Court spoke about her qualifications for the 4/3 election.
6. Lamb updated on Segoe Summer Concert Series. Her committee will confirm/contract with 4 bands and arrange food carts for the 7/6, 7/13, 7/20 and 7/27 concerts with rain location as last year.
7. Announcements:
Chipault will send out an email request to reestablish Board committees.
Lamb said nobody has yet volunteered to take over as newsletter editor in mid-2018.
Jarvis detailed that the Mail Chimp email free service that we now use has some limits on number of addressees but should be okay for now. He’ll monitor the use for future problems or expansions.

Meeting adjourned by motion at 8:05 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

November 2017 MHCA Area Directors' meeting minutes

chuckkrei Wednesday 06 of December, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY November 28, 2017, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: E. Rogers, C. Kreimendahl, G. Poulson, D. Lamb, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, W. Weber, J. Chipault, G. Fischer, S. Fitzsimmons, J. Lager, K. Reuter-Krohn
Also present: Ken Skog
1. Meeting location moved to Midvale Lutheran Church due to scheduling error at Sequoya Library. Rogers called the meeting to order at 7:00 p.m. and started introductions. There were no outstanding prior meeting minutes to review.
2. Treasurer Rotter had no written update due to family obligations. Funds on hand were similar to last report. Checks and bills were exchanged between Rotter and Board members.
3. No legislative reports available.
4. Officer elections were discussed with Kreimendahl and Rotter self-nominating as Secretary and Treasurer, respectively. Motion/second to table election to later in meeting pending other business. Motion carried.
5. WIDE radio station. Ken Skog described local low power WIDE radio programming and organization. It broadcasts from his garage on Orchard Dr. They have 7-member board, some additional volunteers and major costs of $800 for music licensing and $450 utilities annually. As board member, he is soliciting financial support. Motion/second to donate $500. Motion carried.
6. Announcements:
Fitzsimmons inquired on behalf of Neighborhood Watch about refreshments ideas for their upcoming holiday meeting.
Discussion about legislators taking up too much time at the October annual meeting.
Denise announced that she will retire as newsletter editor in mid-2018. Will continue on Board and as Segoe Concert Series coordinator. Some discussion about converting newsletter to primarily online distribution.
Kreimendahl reported that Bill Grover was unable to complete bison statue repairs, but will likely be available next spring to do them.
Apparently the prairie planting area at Odana golf course was burned (purposefully) today.
7. Revisited officer election. Nominations accepted for Jenny Chipault as President, Gary Poulson as Vice President, Chuck Kreimendahl as Secretary and Ron Rotter as Treasurer. Motion/second to close nominations and elect slate of these nominees. Motion carried.
Meeting adjourned by motion at 7:55 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

Sept 26 MHCA Meeting Minutes

chuckkrei Wednesday 27 of September, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY September 26, 2017, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: E. Rogers, C. Kreimendahl, T. Trapp, T. Jarvis, R. Rotter, J. Chipault, G. Fischer, J. Lager
Also present: Gwyn Schell
1. Rogers called the meeting to order at 6:49 p.m. and started introductions.
2. Treasurer Rotter distributed the Account Balance/Transaction Reports showing account/asset balance of $52,141.33. He will be moving funds to satisfy the various budget needs.
3. Annual Meeting is 10/24/17 at 6:30 p.m.-entomologist Phil Pellitteri will be the guest speaker on the topic of insects/bugs. He asked that people bring questions and samples of (dead?) bugs and will need an overhead projector (available at library). We will mail out a postcard reminder for the meeting to all residents (Denise Lamb will handle?). Board members will provide food and drink as in years past (Rogers will email a reminder). This year, odd-numbered area directors are up for election.
4. Santa visits were discussed by coordinator Gwyn Schell. She distributed a summary of past years and a plan for 2017. Should come in under budget but may rent newer Santa suit(s) and need extra volunteers. May include a registration form with notice in Nov/Dec MHCA Messenger newsletter.
5. Announcements:
Jarvis cited member registration numbers as up to 478.
Rogers reiterated that both the President and Vice President positions will be vacant for next year and need to be filled by someone else at the November officer election.
Jarvis said that garage sales went well. Michelle Kempf-Weibel & John Weibel are willing to serve as coordinators next year.
Fischer announced the Madison Police cookout event at Meadowood/ Raymond Rd on 9/27/17 at 4 p.m.
Meeting adjourned by motion at 7:37 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

August 2017 Meeting Minutes

chuckkrei Monday 04 of September, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES

TUESDAY August 22, 2017, 6:45 pm
SEQUOYA LIBRARY
Present: E. Rogers, J. Thoreson, P. Schell, D. Lamb, E. Mackey, T. Jarvis, R. Rotter, J. Chipault, S. Fitzsimmons, J. Lager, N. Lager,

  1. E. Rogers called the meeting to order at 6:50pm
  2. Minutes of the previous meeting. Motion to approve; motion seconded. Minutes approved.
  3. Treasurer's Report
    1. Total Assets: $52,541.19. Total Liabilities: $0.00
  4. Insurance proof for use of Midvale Lutheran Community Center
    1. E. Mackey suggests we show the form to our insurance agent
    2. R. Rotter suggests we check "no insurance" for the box, though we should be, in fact, insured.
  5. Neighborhood Liaison Group:
    1. Wendy Reichel of the MH Neighborhood Watch would like to join other representatives of other NWs in the area as part of a Liaison Group
      1. Group would communicate via Google Groups
      2. Group would receive communications directly from the MPD
      3. Group is not an organization to voice political views
    2. E. Rogers asks board if there are any objections or concerns to the idea. None voiced.
  6. Annual Meeting:
    1. Speaker Ideas:
      1. D. Lamb suggests some ideas related to the 100th anniv of the state capitol
        1. Charlie Qualiana
        2. Someone from the WI Historical Society
      2. D. Lamb also suggests Jennifer Cheatham (Superintendent of MMSD)
      3. R. Rotter suggests Phil Pelliteri, a local entomologist
      4. P. Schell suggests a panel of long-time Midvale Heights residents
      5. D. Lamb suggests someone from City Forestry Department
      6. E. Mackey suggests some ideas related to conserving our environment
        1. Sustain Dane representative
        2. A panel of environmental groups
      7. J. Chipault suggests a wildlife ecology professor who lives on Keating Ave.
      8. E. Rogers suggests a representative of R.H.Johnson Co., the developer group in charge of Westgate Mall
      9. J. Thoreson suggests someone from the Hilldale Mall Development
      10. Board agrees to pursue a number of these suggestions and discuss what's feasible at the September meeting
    2. Legislators:
      1. Board agrees to invite all 4 state & local legislators to speak
    3. Postcards:
      1. D. Lamb will design and prep once a speaker is selected
  7. Concert Recap
    1. Attendance was 200+ for non-rainy dates
      1. Better advertising
      2. Better known bands
      3. Food carts present
    2. In the future, we'll ask food carts for approx. $20/cart/event
    3. Total costs: approx. $2,800
      1. Contributing: City Permit + Payment to Bands + Advertising + Rain Date Payment to Covenant Presbyterian
    4. Should get a new banner to advertise
    5. Considering getting port-a-potties
    6. Board thanks D. Lamb for her hard work
  8. N. Lager discusses new city median plans
    1. City wants to reduce the number of median flower beds on Tokay from 30 to 10.
    2. N. Lager is okay with this idea, as it can focus Green Team resources
    3. Carissa Wegner is our contact at the city
    4. City wants lower plantings (< 24 inches)
  9. T. Jarvis discusses the 2017 membership drive
    1. Only 440 members so far, a lower number than usual
      1. S. Fitzsimmons suggests a post on NextDoor.com
    2. T. Jarvis notes that lots of people have recently switched to hand-delivery
      1. He questions whether people might need a reminder of the e-delivery option
    3. T. Jarvis asks, who will update the city phone numbers in our directory
      1. D. Lamb volunteers
  10. Meeting adjourned at 8:30pm

June 2017 MHCA Board minutes

chuckkrei Tuesday 01 of August, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY June 27, 2017, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: E. Rogers, C. Kreimendahl, D. Lamb, T. Jarvis, R. Rotter, W. Weber, J. Chipault, G. Fischer, J. Lager, K. Reuter-Krohn
1. Rogers called the meeting to order at 6:49 p.m.
2. Minutes of the May, 2017 meetings reviewed. Motion/second to approve, as amended. Motion carried.
3. Treasurer Rotter distributed the Account Balance/Transaction Reports showing account/asset balance of $51,159.44. Notice the new format for the Transaction Report.
4. Summer Concert Series updated by Lamb who announced varying food carts would be available. Advertising of concerts on band websites, Next Door, Facebook, MHCA, email list, table at Westmorland 4th. Covenant Presbyterian Church on Segoe Rd is available for rain location for 3 of the dates for $50/day; still seeking rain site for 7/14 concert. Will send flyer file to Board members for printing and distribution.
5. For Bison statue repair, Kreimendahl provided estimate from Bill Grover for repair work of $300-400. Motion/second to authorize $500. Motion carried.
6. Membership drive: Rogers emphasizes large amount of work Jarvis does for this. Jarvis gives running total of about 50 members entered with another about 80 to be entered on Website membership roster. Some donations were already received. The new server is working well for registration. Will need postcards to recent members who have not registered this year by August. Jarvis will get directory prepped for printing then. Discount cards need to get done also. Since there is no standing Membership Committee, suggested that someone document the detailed procedures for Board members to use for future membership drives. Rogers will check with Haskew about this.
7. Announcements: Some discussion of Odana Park playground damage, which Alder Cheeks said would get replacement/upgrade moved up to 2018 Parks expenditures discussion. Rogers will contact Parks Dept. to offer our input/support.
Rogers announces his new job is taking away from presidential duties, so he will step down as President at the end of his term this fall. Fitzsimmons has communicated that he is not available to be President. We should be thinking of a speaker for the October annual meeting.
Report that picnic went well inside despite rain outside. Cleanup volunteers were lacking.
Jarvis said that garage sale will be $5 to register as seller participant for Sept 1 & 2. Michelle Kempf-Weibel & John Weibel are coordinators this year. See Messenger for sign-up sheet.
Meeting adjourned by motion at @ 8:07 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

May 2017 MHCA Board minutes

chuckkrei Tuesday 20 of June, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
TUESDAY May 23, 2017, 6:45 pm
SEQUOYA LIBRARY
Present: S. Fitzsimmons, C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, D. Lamb, T. Jarvis, L. Raihala, R. Rotter
1. Fitzsimmons called the meeting to order at 6:46 p.m.
2. Treasurer Rotter distributed the Account Balance/Transaction Reports showing account/asset balance of $51,592.33.
3. Summer Concert Series updated by Lamb who confirmed 4 bands under contract for July dates. Covenant Presbyterian Church on Segoe Rd is available for rain location for 3 of the dates for $50/day. Food cart permitting is underway. Committee will handle advertising including flyer with Membership Messenger.
4. For Bison statue repair, Kreimendahl contacted Bill Grover who agreed to perform repairs at a $25/hour rate. Estimate coming later for specific Board authorization.
5. Membership drive will be 6/1-7/31. Jarvis said he’s switching MHCA website to new server, but it will be ready for the membership sign-up. Lamb will advise Board if she needs extra help with the newsletters.
6. Minutes of the April, 2017 meetings reviewed. Motion/second to approve. Motion carried.
7. Announcements: Poulson announces Rita Meissner, former Board member, passed away. Memorial service 6/6/17. Motion/2nd for $50 donation to non-profit in her name per obituary. Motion carried.
Raihala forwarded member’s request that all residents get a paper copy of Messenger newsletter. Consensus that it’s too expensive, especially in light of availability online and at Sequoya Library.
Fitzsimmons announced that some yard signs were stolen, so continue with Neighborhood Watch safety/anti-crime precautions.
Reminder that MHCA Picnic is 6/22, the week before the next Board meeting on 6/27.
Jarvis says that new server may allow emailing announcements to non-members who request them directly online.
Meeting adjourned by motion at @ 7:25 p.m.
Respectfully submitted by C. Kreimendahl, Secy.