MHCA Area Directors' meeting minutes

Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz

1. Treasurer’s report: R. Rotter distributed a report showing a cash and bank accounts total of $34,450.48, with Tokay planting money moved to the Bison Prairie Project category. T-Ball money is coming in, and the expected related outlay by season’s end will approximate $5000. The 501c(3) non-profit tax forms were completed and sent in.

2. Minutes: Approval of the minutes of the May 22, 2012 meeting passed with correction to heading date.

3. Membership: D. Lamb discussed membership flyer because much fewer dues were received so far this year–only about 240 members

4. Little Libraries: Kelly Murdock is researching possible placement of Little Library kiosk(s) near Segoe Rd. parks.

5. Green Team: J. Gary summarized Bison Prairie May 19 planting that has been supplemented with a neighbor doing regular watering due to the drought. The Tokay Blvd. plantings appear to be surviving the City’s road repairs.

6. Bison Sculpture Repair: C. Kreimendahl distributed a draft grant proposal for $600 to repair the bison sculptures based on Bill Grover’s estimate. Due to the short time line for repairs before the August anniversary and the uncertainty about the grant criteria from CPM HealthGrades (P. Schell’s employer that supports neighborhood projects), motion was made instead to pay for it from MHCA funds. Motion carried.

7. BPG Watering: Motion made and passed to approve up to $400 for reimbursing BPG neighbor for cost or watering prairie plantings.

8. BPG Anniversary: J. Gary reviewed plan to have ice cream social and ceremony at BPG on August 19 at 3 pm. She will solicit cookie and lemonade donations. Laura Brown, Greg Bell and Jean Sweet have been asked to speak there about BPG history. The event rain date is August 26.

9. Membership: Additional discussion about low membership. Consensus to send out joint flyers to all residents about the garage sale, BPG anniversary and membership recruitment.

10. Neighborhood Sign Update: J. Thoreson identified a second quote for repairs to two signs from Vital Signs, Verona for $1000. Motion made seconded and passed to approve their bid.

11. Announcements: Stephanie will be handling the Santa visits again in 2012.

12. Adjournment: Motion/second to adjourn around 8:00. Motion carried.

Respectfully submitted

Chuck Kreimendahl, Substitute Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), M. Silbernagel, P. Schell, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Ann Albert, Eric Wolf, Ingrid Kundinger

1. Call to order: J. Thoreson called the meeting to order.

2. Presentation by SAIL: Ann Albert and Eric Wolf, representing Supporting Active Independent Lives (SAIL), and Ingrid Kundinger, from the West Madison Senior Coalition, presented information on the SAIL program and its partnership with the West Madison Senior Coalition. Discussion followed regarding how the organization and MHCA might cooperate to serve senior citizens in the neighborhood. The guests indicated that they would be willing to make a presentation at the MHCA Annual Meeting.

3. Minutes: The minutes of the Board meeting of April 24 were approved as distributred.

4. Treasurer’s report: R. Rotter gave a brief treasurer’s report, indicating that money was coming in from the T-ball program and from new memberships.

5. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

6. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

7. Green Team: J. Gary reported that the prairie flower area had been planted. She had not heard back from Bill Grover regarding repair of the bisons at the Bison Prairie Gateway. Board members suggested checking with someone in the neighborhood. R. Rotter and J. Gary indicated that they would follow up on the matter.

8. Neighborhood watch: C. Kreimendahl reported that one of his neighbors had asked about MHCA sponsoring a neighborhood watch program. He went to the Madison police website and gathered some information on the Police Department model for such a program. After discussion, the Board agreed that C. Kreimendahl should do an article on the matter for the MHCA newsletter.

9. Neighborhood signs: J. Thoreson reported that he had received a quote of $2,800 from Openwood Studio for painting two neighborhood signs. After discussion, he indicated that he would get a quote from another firm. Board members raised the possibility that funds may be available from the City for such maintenance. Note: Subsequent checking with the City revealed that funds are not available for such maintenance, only for replacement of damaged signs. During the discussion of neighborhood signs and City funds, a Board member raised the issue of park benches that needed repair. G. Poulson agreed to check with the Parks Department to see about getting the benches repaired. Note: The Parks Department subsequently agreed to repair the benches.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:00 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, J. Thoreson (presiding), D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter, Carousel Bayrd

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of March 27 were approved with one addition: C. Kreimendahl gave the Secretary a copy of a letter from the MHCA President to David Dryer, City Traffic Engineer, supporting the City’s proposal to light the Southwest Bike Path. The Secretary indicated that the minutes would show that a copy of this letter was attached to the Secretary’s copy of the minutes.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,067.41, along with other information on the Association’s finances

4. County Supervisor report: Carousel Bayrd made a brief report on County matters, including the fact that she had been elected Second Vice-chair of the County Board.

5. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

6. Newsletter: D. Lamb announced that the upcoming newsletter was the membership-drive issue that would contain the membership form and a plea to join the Association. Enough copies would be printed to allow distribution to all residences of the neighborhood. She suggested that Board members alert block captains that they would need to distribute newsletters to everyone on their blocks. Brief discussion of membership matters and newsletter distribution followed.

_7. Green Team: J. Gary reported that the clean-up day for the Tokay median plantings had gone well. Maintenance work on the Bison Prairie Gateway continued, including completion of a controlled burn and removal of garlic mustard plants, but more work remained. She had continued work on a “show and tell” garden of prairie flowers. R. Rotter volunteered to make a sign for the area that would encourage passersby to help maintain it. As part of the discussion of Green Team matters, J. Thoreson pointed out that the neighborhood entrance signs were in need of painting. He and R. Rotter agreed to get bids for painting them, starting with painters living in the neighborhood.

8. Bylaws amendment: C. Bunge distributed a proposal to amend the Association bylaws to make Article 1, Section 2 read: Dues. Dues for membership shall be established by the Board of Directors and shall be payable on a per-household basis. Motion made and seconded to adopt this amendment. Because a two-thirds vote of those present was required to amend the bylaws, the vote was by show of hands, and the motion passed 9-0.

9. SAIL presentation: J. Gary reported that the group, Support for Active Independent Lives (SAIL), a nonprofit organization for the support of senior citizens, had expressed willingness to make a presentation to MHCA members. Board members suggested that this would be a good topic for part of the program for the Annual Meeting in the fall.

10. University Research Park: C. Bunge reminded the Board that he was the neighborhood observer for the University Research Park Design Review Board. He reported that most of the parcels in the original park had been developed, and there was not much action by the Design Review Board to report. However, one upcoming development of interest to the neighborhood was a planned employee garden on the grounds of the UW Hospitals sports medicine facility on Tokay Avenue. The Design Review Board had approved plans for this garden, contingent on its being well maintained, so as not to be a neighborhood eyesore.

11. Other matters: T. Jarvis provided a tutorial to Board members on using the Association website, including posting content there. D. Lamb reported that she had learned that demolition of the building at Segoe and Odana was scheduled to start in May. J. Gary reported a contact from Alice Punwar regarding the disposition of materials that had accumulated during the preparation of the neighborhood history book. R. Rotter volunteered to store them with other Association materials that he was storing. For some work she is doing on a chronology of activity on the Bison Prairie Gateway, J. Gary asked how she could gain access to back issues of the Association newsletter. R. Rotter and D. Lamb offered to let her use issues that they had, and a Board member suggested that the Wisconsin Historical Society Library housed back issues of the newsletter.

12. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:30 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of February 28 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,115.41, along with other information on the Association’s finances. He reported that income and expenses for the T-ball program had begun.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Bike path lighting: C. Kreimendahl distributed a draft letter regarding a City Traffic Engineering project to install lighting for the Southwest Bike Path. He reported that the Westmorland neighborhood association had sent a letter of support to the city, citing the neighborhood plan. He also reported on an informal survey that he had conducted of residents living near the bike path. He had contacted the Traffic Engineering office and learned that there were still decisions to be made about the project. A motion was made, seconded, and passed to have C. Kreimendahl and J. Thoreson refine the draft and to send a letter of support for the project, citing the neighborhood plan.

7. Green Team: J. Gary reported that Nan Lager had announced April 21 as clean-up day for the Tokay plantings. Note: The date was subsequently changed to April 14. J. Gary said that the permit for a controlled burn at the Bison Prairie Gateway had been issued and that the burn would occur soon. A “show and tell” on prairie flowers was upcoming.

8. Midvale Lutheran Church parking lot expansion: J. Thoreson distributed a letter from Midvale Lutheran Church announcing an informational meeting on the expansion of the church parking lot. Board members indicated that they might attend this meeting. No other action was taken.

9. Green Madison: J. Thoreson reported on a recent meeting on the Green Madison program. He asked the Board’s reaction to the idea of MHCA’s sponsoring (perhaps with theWestmorland neighbor association) an informational meeting on this program. Board members reacted positively, and J. Thoreson indicated that he would follow up on the idea.

10. Annual picnic: A Board member asked whether or not a date had been set for the annual neighborhood picnic. This raised the issue of whether or not someone had agreed to coordinate the picnic. J. Thoreson agreed to check with Denise Lamb and Christine Sveom and to report back to the Board.

11. Membership drive: P. Haskew raised the issue of whether or not the membership discount card has been used often enough to make it a useful membership service or recruitment device. Board members reported that they used the card infrequently. Other matters regarding the annual membership drive were raised. P. Haskew indicated that he would bring together a membership committee and make some proposals to the Board at its May meeting. C. Bunge pointed out that the Association bylaws were out of date regarding membership matters. He volunteered to prepare updating language for consideration at a future meeting.

12. Website: T. Jarvis announced that he was updating the Association website and invited Board members to advise him of needed updates. He volunteered to give a tutorial on using the website, including posting content there. Board members suggested that such a tutorial be given at the branch library following a future Board meeting.

13. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

Present: J Thoreson (Presiding), P Haskew, J Gary, D Lamb, P Schell, T Jarvis, G Poulson, J Lager, K Reuter-Krohn

Special Guest: J Sweet

Also Present: N Lager, K Rotter

Special presentation was made to long-time board member and green team leader Jean Sweet. A commemerative plaque was prepared and given to Jean. Cake was enjoyed by all present.

1. Call to order. J Thoreson opened the meeting and those present introduced themselves.

2. Minutes. The minutes of the January 24, 2012 were approved as distributed.

3. Elected official’s reports. Neither Alder Solomon nor Supervisor Bayrd are able to attend this meeting.

4. Newsletter report. D Lamb indicated that we will try a new printer for the next issue. Lakeside Printers will be tried. They have a good reputation working with non-profits and should provide good turn around. It is recommended that we reduce the printed copies to 650. The May-June issue will be the membership issue and it needs to be distributed to all residents.

5. Little Libraries. D Lamb reported that there were 4 Little Libraries in our neighborhood. She wondered if there were other possible residential locations or possibly in our local parks. To locate a new library box a neighbor needs to “adopt” the library box. The boxes can be built and installed for about $ 500. Some of the boxes are specially decorated and some contain special collections.

6. Green team. N. Lager is working with the city to get roses planted in the median area near Woodside Street in honor of Jean Sweet. Jean will be recognized by the Parks Department ‘s annual event for volunteers.

7. Lighting for SW path. It was reported that C Kreimendahl represented Midvale Hts. at a meeting called to discuss adding lighting along the SW path. Some residents in the Dudgeon-Monroe neighborhood are opposed to adding lights. Westmorland representatives support more lighting. A proposal from the City will be forthcoming.

8. Incidents. J Thoreson reported that there was a “tagging” incident on Fairway Street. Also some issues in Odana Hills Park relating to late night noise and alcohol consumption.
9. Polling Place. G. Poulson reported on the primary election that was held at Odana Hills Golf Course. A possible new polling place for future elections is being explored by the City Clerk.

10. Bison Prairie. J Gary reported that there will be a controlled burn at the Bison Prairie sometime in April. Work crews are needed in May to do edging, tilling, mulching, weeding and planting. The 10th anniversary celebration will be August 19th .

11. Adjournment. The meeting was adjourned.

G. Poulson, Temporary Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, S. Schmidt, J. Lager

Also present: Nan Lager

1. Call to order and introductions: J. Thoreson opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of November 22 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,985.92, along with other information on the Association’s finances. Questions and discussion regarding balances in various accounts followed.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb distributed a draft of wording for a Common Council recognition award for Jean Sweet and asked for comments and suggestions. Discussion followed regarding timing of the award and other matters. Nan Lager indicated that she would nominate Jean for a “Spirit of Service” award for volunteers.

7. Newsletter: D. Lamb announced that she had changed printers for the newsletter. She indicated that she needed more copy for newsletter issues. She agreed to notify Board members of copy deadlines, so that they would know when to write and submit items.

8. MHCA website: T. Jarvis asked the Board for advice regarding putting information about lost pets on the MHCA webpage. Board members agreed that he should not establish a general pet registry on the website, but that he should put information regarding lost pets on the webpage. Also, that he should email information regarding lost pets to MHCA members. There was some discussion of other matters concerning the website, including the advisability of buying the domain name for another several years.

9. Other business and announcements: P. Haskew announced that he had checked on having “Yield” signs installed at intersections on Ames St. The City Traffic Engineer will check on the feasibility of doing this. G. Poulson indicated that he would pursue the matter of locations for polling places for neighborhood voters. C. Kreimendahl and others reported on a meeting about lighting on the bike path in the neighborhood and adjacent neighborhoods. While such lighting is called for in the neighborhood plan, Board members felt that the Board should not take a position on the matter at this time.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Nan Lager

1. Call to order and introductions: D. Lamb opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of September 27 and of the Annual Meeting were approved as distributed.

3. Treasurer’s report: There was no formal treasurer’s report. D. Lamb reported that the Association had received the final $2,000 from the City for the neighborhood plan project. Because the Westmorland neighborhood association had contributed more to the project than MHCA, some $3,000 would need to be paid to Westmorland to close the books on the project.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb indicated that it was possible to get a Madison Common Council Civic Recognition Award for people who have given outstanding service to the community. She recommended that MHCA seek such an award for Jean Sweet, in recognition of all the many ways she has served the neighborhood. After some discussion, D. Lamb agreed to pull together some wording, to send it out to the Board for comment, and otherwise to pursue the matter. Board members suggested that planting a tree on the Tokay median would be appropriate, as well, and the Board agreed with this idea.

7. Organizational matters: D. Lamb asked the Board to consider whether or not some changes in the procedures for electing officers of the Association were needed, especially whether or not the Vice-President should automatically become President at the annual election of officers. Board members expressed the opinion that past practices and procedures had worked adequately and that no changes were needed. There was also some discussion of the desirability of having more standing committees, such as a social events committee, a finance committee, and a committee to foster implementation of the recommendations in the neighborhood plan. There was broad agreement that such committees would be desirable, but no specific action was taken.

8. Green Team: Arising out of the discussion of having a social committee and more social events, J. Gary suggested that there be a social event celebrating the upcoming tenth anniversary of the development of the Bison Prairie Gateway. The Board agreed that this was a very good idea.

9. Ballot Box tool: D. Lamb indicated that this online survey service might be a way for MHCA to gather information on opinions and ideas of members. After discussion there was consensus that this was probably not a useful tool for MHCA.

10. Election of officers: D. Lamb indicated that she did not wish to be nominated for President for 2012. She reminded the Board that the office of Vice-President was vacant. Charles Bunge and Ron Rotter indicated that they were willing to be nominated for Secretary and Treasurer. Chuck Kreimendahl was nominated for Vice-President, and he agreed to run. On the promise by D. Lamb that she would serve as informal “co-president,” Jim Thoreson accepted nomination for President. It was moved and seconded that this slate be elected as officers for 2012. The motion passed with no dissenting votes.

11. Adjournment: Motion was made, seconded and passed to adjourn.

Charles Bunge, Secretary

The MHCA Annual Meeting was held at Sequoya Branch Library on October 25, 2011, with some 30 persons in attendance. Denise Lamb welcomed those attending and invited them to enjoy refreshments.

Business Meeting (Denise Lamb, presiding)

Introduction: D. Lamb called the business meeting to order. She made a brief report on activities of the Association Board over the past year. Members present asked questions and made comments on her report and other neighborhood matters.

Election of Area Directors: D. Lamb presented the slate of nominees for Area Directors for areas l, 3, 5, 7, 9, 11, 13, and 15, consisting of the incumbents, except for the nomination of Jim Thoreson for Area 3. She invited further nominations. There were none. Motion was made and seconded that nominations be closed and that the slate be elected. The motion passed with no negative votes.

Other business: The following resolution was moved, seconded, and passed (with a round of applause): A resolution of thanks and recognition for Jean Sweet. Thanks for her many years of effective work as a Board Member for MHCA and as a member of countless committees and working groups. And recognition that our neighborhood is a better and more beautiful place to live, as a result of her hard work and leadership.

Also adopted with a round of applause was a resolution of thanks to Denise Lamb for her years of hard and effective work as President of the Association.

There being no other business, the business meeting adjourned to the program.

Program:

D. Lamb introduced Eric Christianson, who gave a talk on recent changes to Wisconsin election laws and their probable impact on voting in Madison. Questions and discussion followed. Carousel Bayrd and Matt Phair made brief remarks on matters before the City Council and the County Board, especially budget matters.

Charles Bunge
Secretary

Present: G. Poulson, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, J. Sherwood, F. Stautz, J. Gary, K. Reuter-Krohn

Also present: Matt Phair, Greg Fischer, Jim Thoreson, Peter Schell

1. Call to order and introductions: D. Lamb opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the meetings of June 28 and August 23 were approved as distributed.

3. Treasurer’s report: R. Rotter did not attend the meeting, and there was no treasurer’s report.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair made a brief report on City matters, including budget issues. He indicated that the speed bumps on Keating Terrace would be installed before the snow falls. Brief discussion of traffic matters in the neighborhood followed.

6. Annual meeting: D. Lamb reminded the Board that the Association annual meeting would be on October 25. G. Poulson indicated that the Deputy City Clerk would speak to the meeting about the new voter ID requirements for voting. D. Lamb announced that the neighborhood’s new alder, Brian Solomon, would attend and speak, as well. Board members from odd-numbered areas would be elected at the meeting, including Jim Thoreson, as a replacement for Jean Sweet, who has indicated her resignation from the Board.. G. Poulson volunteered to obtain liquid refreshments for the meeting, and D. Lamb indicated that she would obtain bakery treats.

7. Newsletter delivery: D. Lamb indicated that delivery of the newsletter to members only went reasonably smoothly. A supply of copies had been put at the branch library for interested non-members to pick up.

8. Green Team: J. Gary reported that cleanup day for the Tokay plantings was scheduled for October 29. Upkeep on the Bison Prairie Gateway was ongoing. The soil at the gateway had been tested and had good composition for the plantings. Jean Sweet had resigned from the Green Team.

9. New zoning map, 677 Segoe Rd., Verona Road construction: D. Lamb passed around copies of the portion of the new City zoning map that pertains to Midvale Heights. She indicated that Odana School Park would be zoned “conservancy.” Board members commented on the proposed zoning of other areas in the neighborhood. D. Lamb reported that the development project at 677 Segoe Rd. had been approved by the City Council. The required traffic study had been completed, and she would forward the report to Board members via email. She reported that she had been notified that the design phase of the Verona Rd. interchange project was to begin soon. Strand Associates will provide public outreach office hours, in order to inform the public about the project. She indicated that she would forward the announcement of these office hours to Board members via email.

10. Other business: M. Silbernagel nominated Peter Schell to serve as Co-Area Director in Area 4. The nomination was seconded and passed with no dissenting votes.

11. Adjournment: Motion was made, seconded, and passed that the meeting adjourn at 7:30.

Charles Bunge, Secretary

Minutes

Present: G. Poulson, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, J. Lager

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Nan Lager, Peter Schell

1. Call to order and introductions: D. Lamb opened the meeting, and Board members present introduced themselves.

2. Minutes: Printed copies of the minutes for the June meeting were not available, and approval was delayed until a later meeting.

3. Treasurer’s report: R. Rotter distributed a report showing $26,817 in cash and bank accounts. He pointed out attachments that contained further information. There was brief discussion about the rising costs of the annual picnic and the large amount of money that the T-ball program had brought in.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair made a brief report on City matters. He indicated that he would still be the alder for Midvale Heights until redistricting took effect on January 1. He felt that the Mayor’s budget forums were going well. He reported that he had sponsored proposed ordinances to make landlords more responsive or accountable.

6. Membership drive: P. Haskew reported that some 490 people had signed up as members. Membership directories and member discount cards were in the mail. The hard work of P. Haskew, Greg Fischer, T. Jarvis, R. Rotter, S. Schmidt, and others was acknowledge with a round of applause by those present.

7. Garage sale: D. Lamb reported that some 45 people had signed up to hold garage sales on Labor Day weekend, down somewhat from previous years. T. Jarvis produced maps again, and everything seemed to be in hand.

8. Newsletter delivery: D. Lamb indicated that the next issue of the newsletter would be out just after Labor Day. T. Jarvis projected copies of maps and lists he had prepared to enhance the delivery of newsletters to members only. For each issue of the newsletter the newsletter distribution coordinator would print a list of members, organized by area and block captain. Area Directors would receive a packed of newsletters, as in the past. They would distribute newsletters and membership lists to block captains for distribution to members. After discussion, D. Lamb said that she would have 750 copies of each issue printed, which would allow for copies to be placed at the branch library for interested people to pick up.

9. Green Team: J. Gary reported that she needed help getting rid of Queen Anne’s lace at the Bison Prairie Gateway. Nan Lager indicated that there would be a Tokay median cleanup day in October, the date to be announced in the newsletter.

10. New zoning maps: D Lamb indicated that there would be a meeting regarding new zoning maps for Madison on September 22. Some neighborhood residents were concerned about the zoning of the Odana School playground park area and the possibility that that area could be developed with commercial buildings.

11. 677 Segoe Rd. parcel: D. Lamb reported that the developer’s proposal for 677 Segoe Rd. had been approved by the Urban Design Commission. The proposal was on the agenda for the August 29 meeting of the Plan Commission.

12. Annual meeting: D. Lamb reminded the Board that the Association annual meeting would be on October 25. G. Poulson indicated that the City Clerk would be willing to speak to the meeting about the new voter ID requirements for voting. Board members thought that was a good idea, and D. Lamb indicated that she would follow up on this and that she would get out a postcard mailing to members announcing the meeting. Area Directors for odd-numbered areas would be elected at the meeting.

13. Adjournment: Motion was made, seconded, and passed that the meeting adjourn at 7:55.

Charles Bunge, Secretary

Midvale Heights Community Association

Board of Directors Meeting

June 28, 2011

Present: Gary Poulson, Mary Silbernagel, Denise Lamb, Paul Haskew, Tom Jarvis, Shelly Schmidt, Jonn Lager, Kay Reuter-Krohn Also Present: Nan Lager –green team

Minutes submitted by guest secretary Gary Poulson

Present: C. Kreimendahl, G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, K. Reuter-Krohn

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Wes Meixelsperger, Jim Batt, Dorothy Batt, Mike Scott, Julie Furset, Patrick Doran, Larry Mosely, Leo Goebel, Pauline Goebel, Shana Feuling Weber, John Walsh, Timothy Kritter, John McCormick.

1. Call to order and introductions: D. Lamb opened the meeting, and Board members present introduced themselves.

2. 677 S. Segoe Rd. parcel: D. Lamb briefly recapped a meeting held between the development group and neighborhood residents May 16, in which the developers reported that they had changed the development plans to include three stories, 60 apartments, and 100 bedrooms, as well as other changes to respond to comments from Board members and others at the MHCA Board meeting of April 26.

D. Lamb invited comments from those attending the meeting, after which she invited Board members to express their views. Points made by speakers with concerns about the proposed development included the following: 1) The number of units and bedrooms proposed far exceeds the guidelines in the neighborhood plan and would bring too much density to the parcel. 2) This would result in too much added traffic at intersections that are already problematic. 3) The proposed building would be too large and would not fit in with other buildings and the general character of the neighborhood. 4) For the neighborhood association to approve a development with density so far beyond that outlined in the neighborhood plan would set a bad precedent and would weaken the usefulness of the plan to guide development in other parts of the neighborhood. 5) The developers have not provided enough detailed information, especially accurate visual representations and renderings, for neighbors to make informed decisions.

Points made by Board members and Alder Matt Phair in support of the proposed development included the following: 1) The proposed development has features that would make it an asset to the neighborhood as a whole, especially when compared to other possible uses of the parcel. 2) A traffic study could provide City officials with information that could help them address traffic problems in the area, including those associated with the proposed development. 3) Odana Rd. and Segoe Rd. are both arterial streets, making the density and increased traffic permissible, especially in view of the fact that the density guidelines in the neighborhood plan might be too conservative, given current economic conditions.

In response to questions, representatives of the developers said that they felt that they had made a good faith effort to respond to concerns raised at the Board meeting of April 26. They confirmed their commitment to reducing the height of the project from four to three stories, reducing the number of units to from 68 to 60, reducing the number of bedrooms from 108 to 100, funding a traffic study, and using building materials and architectural features that would make the project an attractive “gateway” building for the neighborhood.

A motion was made and seconded: That the Board of Directors of the Midvale Heights Community Association supports the proposed development of 677 S. Segoe Rd., as presented by the development group at this meeting and the May 16 neighborhood meeting. An amendment was moved and seconded to add the phrase, “with serious reservations regarding the number of units and bedrooms proposed. The motion to amend passed. The motion, as amended, passed on a voice vote.

2. Minutes: The minutes of the April 26, 2011 meetings were approved as distributed.

3. Treasurer’s report: R. Rotter reported that he had been out of town and had not been able to prepare a treasurer’s report.

4. Membership drive: P. Haskew and Greg Fischer reported that some 20 businesses had signed up to participate in the member discount card. R. Rotter reported that completed membership cards were coming in and asked who should get the forms and who should deposit checks. P. Haskew and R. Rotter agreed to meet and work out details of these matters and others.

5. Annual picnic: D. Lamb announced that Christine Sveom had indicated that a postcard invitation to the picnic would be mailed soon. The Association will provide the main course. There will be some information booths and entertainment.

6. Garage sale: D. Lamb reported that Jill Carlson would coordinate the annual neighborhood garage sale and that she had recruited another volunteer to help.

7. Alder report: Matt Phair made a brief report about City matters. The Mayor anticipates a large budget deficit for next year and intends to gain the participation of city residents in addressing the problem.

8. Alder redistricting: Matt Phair, D. Lamb, and G. Poulson reported that the proposed redistricting maps that have the most potential for being adopted would split the Midvale Heights neighborhood between two districts. Alder Phair would no longer represent the neighborhood.

9. Green Team: J. Gary reported some difficulties with getting the Bison Prairie Gateway area mowed and clipped. She said that she would continue working on the matter.

10. Announcements: In response to a question, D. Lamb indicated that the neighborhood watch committee was inactive and that, to her knowledge, no meetings or activities were planned. G. Poulson announced that he would appear before the Madison Public Library Board to request that Sunday hours at the Sequoya Branch Library be extended to include September and May. The friends group would pay the costs.

11. Adjournment: Motion was made, seconded, and passed that the meeting adjourn.

Charles Bunge, Secretary