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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

November 2015 Area Directors' Meeting Minutes

jgchipault Thursday 21 of January, 2016
Midvale Heights Community Association Annual Meeting
Tuesday, November 24, 2015 – 6:45 p.m. – Sequoya Branch Library

Area Directors Present: Chuck Kreimendahl, Jane Sherwood, Ed Rogers, Greg Fischer, Jenny Chipault, Steve Fitzsimmons, Denise Lamb, Jonn Lager, Paul Haskew, Jim Thoreson, Ron Rotter, Tim Trapp, Wendy Weber, Tom Jarvis, Peter Schell

  1. Call to Order & Introductions - C Kreimendahl
  2. Prior Minutes Review/Approval - Board
    1. Notes from annual meeting are a lengthy account of speakers. Business was recorded.
      1. Motion to approve. Seconded.
        1. Motion to approve carries
  3. Holiday Caroling - J Sherwood
    1. Someone on J Sherwood's block approached her about using the neighborhood association as a way to get people together to do Christmas caroling, perhaps to visit shut-ins. Could suggest names to her if know people who appreciate caroling. Woman willing to spearhead this lives Odana and Wedgewood. Just started talking about this so might not have time to do it this year. Have we done it before?
      1. T Jarvis and R Rotter don't remember the neighborhood association doing caroling before
    2. She knows her daughters would like to do it too so could do an afternoon over the weekend and make it a family event
    3. D Lamb says it's a great idea. If don't have enough shut-ins could just wander and sing
    4. J Sherwood suggested piggy-backing on Santa visit program somehow but could also put it on website or through word of mouth to recruit people. The idea is trying to get to a few houses of elderly or other people who can't get out for the season.
    5. Does she anticipate any costs?
      1. No
    6. E Rogers recalls from when he was a kid that they could put a candle in the window if wanted a caroler to stop
    7. D Lamb brings up the fact that Midvale Heights is a huge neighborhood so would have to drive from place to place. Might make sense to split into groups
      1. P Schell says for Santa visits they get a room from the church and meet and get suited up and then head out in cars. It'd be fun to have more people there when suiting so it would be more festive. Have done it both weekend and week night, not sure what's best. Could do hot cider or cookies at church
      2. D Lamb asks if they use the church kitchen
        1. Not last year.
    8. Does the Neighborhood Association support this?
    9. Can give person willing to organize this P Schell and C Kreimendahl contact information
    10. J Chipault brings up that it might be best to not promote it as singing to "shut in"s because people might not want to be labeled that way.
      1. Could just sing as travel
    11. P Schell says they don't have to meet at the church for Santa visits because it was a small number of people. A house might be a better environment than an empty church. Used to be that a red light bulb in the porch light would bring Santa to your house, similar to a candle.
    12. J Sherwood asks if there is a flyer that goes out for the Santa visits
      1. It's in the newsletter (but not this year). And emails get sent to people we know have kids. Used to send out postcards but didn't do that last year.
    13. J Sherwood suspects if she does anything this year it would start small.
    14. P Haskew has some objections to using association as a vehicle for Christmas caroling. Ok to have private project announced in the newsletter. Can have private individual write it up for the newsletter. But caroling has a religious basis.
      1. Could make all songs secular.
      2. J Chipault agrees with P Haskew's concern
      3. R Rotter says it has come up in the past regarding Santa visits
      4. C Kreimendahl disagrees. And thinks can use our newsletter and website to get the word out. Not endorsing anything religious per se.
      5. Seems easy to not dissuade volunteers, but not stamp it with neighborhood association brand
      6. P Haskew says we just might want to be cautious about the way it's announced so we're not beating drum for Christianity.
      7. D Lamb says if it's a group from the neighborhood organizing it, seems fine
      8. J Thoreson doesn't want to discourage it
      9. W Weber says she hasn't been in the neighborhood all that long but has there been a letter ever to the neighborhood saying that we have a lot of activities and we recognize that there are activities that some of you might object to so that we're addressing it up front. Just might be a way to clear the air.
        1. R Rotter says there's been complaints about the Santa visits but there are volunteers that do it. If someone wants to have a menorah lighting or Ramadan celebration, then they can do it.
        2. D Lamb says only complaint she's gotten was about a church that ran ads in the newsletter. Doesn't think we need to write a letter to address it
        3. W Weber wasn't just thinking about this issue
      10. J Lager suggests we can invite people to join a wassailing walk around the neighborhood. If we wanted to, the association could provide some wassail drink.
      11. R Rotter says we invested money in Santa suits at one point. Bought them a long time ago.
      12. T Jarvis asks if someone writes something up and gives it to him for the website, then it would it be "MHCA news" or "other news"
        1. Multiple people suggest "other news"
  4. Treasurer’s Report - R Rotter
    1. R Rotter handed out hard copies. We have about $42,000, minus any bills to pay.
  5. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
  6. Officer Elections - C Kreimendahl
    1. Made nomination for E Rogers to be president and he also inquired about other positions. R Rotter and J Chipault willing to continue serving. S Fitzsimmons offers to be Vice President. Open floor for further officer nominations.
    2. J Chipault points out that she's giving her one year notice on being secretary, only because she does this 3x per week at work.
      1. Motion to nominate slate of E Rogers, S Fitzsimmons, R Rotter, and J Chipault. Seconded.
        1. No opposed.
          1. Motion carries.
  7. Santa Visits - P Schell
    1. Reaching out to see how many Santas he's got. Haven't contacted families yet. Will go out week before Christmas. Has been a week night in the past but he's interested in trying to do a weekend, or offering two options. Limited by Santas' availability.
    2. D Lamb asks how many suits there are
      1. Lots. Hanging and boxes. The thing that is true is that once you get the bells ringing and it's dark out, it looks like Santa. Very effective for kids of a certain age. Doesn't matter what you look like with the suit off. It's BYO pillow. Would like to expand into Mrs. Santa so won't turn down any eager female volunteers
    3. S Fitzsimmons asks what they do
      1. You show up at meeting place, you suit up, you get in a car with a driver, and you have a list of about 8 houses to visit and then on the way to each house you get coached on the note sheet of the names or some information about the kid that you get from the parents. Dropped off a few houses away and ring your bell, sing, and say "ho ho ho" as you walk to the house. Parents know when to expect you. Say you're there to inspect the chimney or the tree. Say hi to the kid and ask what they want. Give them small gift. In and out in a couple of minutes. They visited his house and he heard later from his wife that the kids couldn't believe it and it was all they could talk about for weeks. His son still knows exactly which toy he got from Santa. Some families have been doing it forever. Santas have visited family with kids in their 20s.
    4. Is Pete still doing it?
      1. P Schell says he IS Santa. He fills his yard with sheep - 1 new every year. Been doing Santa since before P Schell was born. His daughter comes with him as an elf now.
    5. P Schell says get a bit of an adrenaline rush when doing this so would like to add a pre-party and after-party. Mention it to anyone you know that has kids that might be of a good age. Would like it to grow.
      1. S Fitzsimmons says could add this to the neighborhood watch newsletter
        1. Might also be good to note that people shouldn't call the police on Santa
        2. P Schell notes that you have to word it in code.
    6. P Schell's wife will help him organize it this year
  8. Neighborhood Watch Update - S Fitzsimmons
    1. Growing still. 472 members. Bookings into January with canine unit giving a talk, February it's identify theft, March's topic is domestic violence. Another busy year. Couple of good things. Now have more volunteers helping T Jarvis with website. People with new and fresh ideas taking reigns to get meetings and speakers arranged. They become more involved and active. Being approached by people who want to help out. Doing tours of training center and 911. Getting interest from other neighborhood associations, like Hill Farms. Talked to Hill Farms last week and talked about merging neighborhood watches a bit so when we have meetings at church, they could join. Could also share cost. People from 2-3 associations interested so that might build it into more. We've got by far the best neighborhood watch in the city. We're also the victim of our own success because when crime goes down, interest goes down. Meeting attendance is 35-40 and up toward 100 when chief is there.
      1. R Rotter says meetings are always good. Good speakers and he learns a lot.
        1. S Fitzsimmons says he is looking to educate and empower neighbors. And then we end up getting in the newspapers because we actually did something instead of pretending like nothing is happening. S Fitzsimmons gets calls from neighbors too afraid to go outside. This is a learning experience because you interact with all types of people.
    2. Now on the radio at 9am and 12pm every day. Low power station that is 2-3 miles from Midvale Heights. Sent email to the chief to see if he could go on radio too. Don't know how many people hear it.
      1. 99.1 FM. J Thoreson gets it at his house. P Schell and D Lamb don't.
        1. S Fitzsimmons would like to tape it for youtube, our website, etc.
  9. Park Concert Series - D Lamb
    1. We need to do more advertising this summer. Had 35 people at first concert last year and then maybe 80 people at second concert. Part of it was working things out with the city. City is understaffed and there was confusion about what she was able to do; that will be resolved so she can look for groups sooner. Also, it was probably too late in the year and the last band that played was packing up in the dark. Thinking of doing three concerts on consecutive Friday nights. Do it in July for longest days of the year. Still will ask if they do it on Friday if they'll save Saturday for a rain date. Cut it to 90 minutes; 7-8:30. Try offering $400 since smaller time slot. Advertising: if we know the dates and groups early on we can do a better job of advertising and piggy-back on Make Music Madison and the picnic. Can put flyers in the library. Maybe buy a banner to put on Segoe Thursday afternoon: "Live Music Here, 7:30pm, Friday". Thinks she can get three groups lined up early. Can ask them for tapes. The husband of the head of the Friends of Library has a bluegrass group and wants to play. Might look into doing food carts.
    2. J Chipault wonders about doing 4 concerts, to fill a month and make it more of a big deal. Looked at calendar and, if skip Friday July 1, because that's 4th of July weekend, then there are 4 more Fridays in July
      1. Would cost more
      2. No objections
  10. Announcements - Board
    1. After the annual meeting in October, someone at the library was commenting on the newsletters - they're always running out of copies at the library. We used to print 500 but as more and more people want just online version, we cut back.
      1. D Lamb is convinced that we were sending 75-100 to the library but Kelly counted 35 this last time. Don't know how many library would need. Area directors get 3 extras in case one blows away and D Lamb keeps 5-6 for archives. Would like to send at least 75 to the library. Over last couple years, we've printed 500 but there are more people who want it online. Could kick it up 50 for next time and count how many she has leftover.
        1. J Chipault wonders if area directors use 3 extras
          1. Yes, give to neighbors
      2. D Lamb would like to do profiles on new board members W Weber and T Trapp for upcoming newsletter. D Lamb will send them a few questions.
      3. Each newsletter costs $0.66.
      4. J Thoreson says he reads the newsletters of other neighborhoods and asks where ours is when they've been gone at the library
      5. Would be nice if on the box that the library puts our newsletters we could list our website in case the hard copy is out
        1. D Lamb might look into that
    2. S Fitzsimmons wants to reach out to new neighbors. There was talk at last meeting that C Kreimendahl took over on that. Is there a process to getting outreach material?
      1. It used to be more formal. Charles used to read the property sales in the newspaper and approach new neighbors; now could use Zillow or Trulia to get that information. C Kreimendahl put it on Area Directors to notify him that there was a new neighbor in their area if they wanted a welcome kit. He's heard from very few people over the last couple of years. Possibly 20 packets went out. Lots of sales this last couple of years now that recession is over. He didn't have time to take the step to contact all those people but does try to keep packets up to date. Packets have information from the Chamber of Commerce, Hilldale, etc., basically pamphlets from different organizations. Was throwing in a bumper sticker when we had a stack of those.
        1. P Haskew says still plenty of bumper stickers.
    3. C Kreimendahl notes that people who live on Orchard contacted Parks Dept this summer because they noticed that at Piper Park in particular the rubber tire chips they use had either never been enough or had worn thin and they were concerned that it was a safety hazard under the playground equipment. Her husband brought this to attention of Parks who told them surface is fine, they sent a picture, Park sent someone out to dig up ground with a shovel, after several more emails still no progress. They contacted Maurice Cheeks and he didn't respond. They called "Call for Action" which is a TV station that tries to get government agencies to respond. Parks says the playground equipment is slated to be replaced in 2020. If they have rubber left at end of season, they'll put it down, don't know that they did. C Kreimendahl brings it up not because we necessarily need to take an action but he does want to respond and wonders if have suggestions.
      1. E Rogers knows who to cc on emails to get the attention of Maurice Cheeks and Parks. C Kreimendahl can give her E Rogers's contact information
      2. P Haskew brings up Friends of Parks Foundation - have they tried that sort of approach?
        1. E Rogers says for individuals it can be useful to use a foundation because if you have funds that you want to give for a parks project you can give it to this group, which makes it tax deductible. While individuals can get a tax deduction by donating to the Friends of Parks Foundation, MHCA has no such incentive, since we are, ourselves, a 501(c)3 nonprofit. Friends of Parks don't have any pressure to respond to requests. Do we want to fund a couple of hundred dollars for shredded rubber and have volunteers put it there?
          1. C Kreimendahl says that would probably be a liability issue.
      3. J Thoreson thinks rubber is toxic and disgusting and really they should put in something else
      4. J Thoreson asks if there is someone from the Common Council at each monthly Parks meeting?
        1. E Rogers says board is 6 reps, at least 2 of whom are alders, designated by mayor and they discuss and vote on matters related to parks. Superintendent of Parks and Vice Superintendent of Parks are also there. Public comment opportunity exits but Board chooses topics to discuss for the month; some is handed down by Common Council but they often will start each topic by asking the Superintendent what is going on with the agenda topic and he'll lay out where Parks is and what the city plans to do and what questions they have and then Board gives suggestion.
  11. Adjourned 7:52

Notes recorded by J Chipault, secretary

October 2015 Area Directors' Meeting Minutes

jgchipault Sunday 22 of November, 2015
Midvale Heights Community Association Annual Meeting
Tuesday, October 27, 2015 – 6:30 p.m. – Sequoya Branch Library

Area Directors Present: Chuck Kreimendahl, Jane Sherwood, Ron Rotter, Gary Poulson, Wendy Weber, Jim Thoreson, Ed Rogers, Greg Fischer, Jenny Chipault, Denise Lamb, Paul Haskew, Jonn Lager, Tim Trapp, Kay Reuter-Krohn,Tom Jarvis

  1. Guest Speaker
    1. Gary Poulson introduces guest speaker.
    2. Topic of schools came up when MHCA board was talking about who to invite for our annual meeting. Schools have been a big topic in the news lately: safety, discipline, voucher, charter, graduation rates, equity for students, war on teachers, dual language immersion. Recent articles about medical experts telling us we send our kids to school too early in the morning. Education is a topic that's been talked about for the past few years, so we invited Jennifer Cheatham back in September and were told she might have been conflict in schedule. Gary was an alderman and was city school district liaison and knows there are lots of knowledgeable people in the school district. Tonight's speaker has been very involved with elementary education in Madison. Been with the district for 3 years. Came from Chicago. Welcome Nancy Hanks from Madison Public Schools.
    3. Good evening. Happy to interact and meet with people to talk about what's going on with our district. Excited about work we're doing. There are challenges that we face but she's extremely hopeful and optimistic. She is Chief of Schools for Elementary schools; there are 32. Counterpart to her does same similar work for middle and high schools. She's a former teacher, coach, and mentor, and 3K to 8th principal. She believes strongly in transformative power of education. Grew up west side of Chicago; poor, single parent, dad incarcerated most of her life, and yet she's chief of schools now because of the support of caring adults in her life, high expectations, and opportunities they provided her. She comes with that background to try to make it a reality for all students in our community. She will share progress of two years of superintendent's strategy. There's a sense of urgency to do something, but we have got some indicators that we're moving in the right direction. Also got a good idea of what you can do to help us on this journey. We want to improve outcomes for all kids and are on a quest to prove that public education can work and does work.
    4. PowerPoint slide: "Strategic framework: Every school will be a thriving school that prepares every student to graduate from high school college, career, and community ready"
      1. Want to raise achievement for all students and close the gaps in opportunity.
    5. PowerPoint slide: "Excellence with Equity: We must hold all children and all adults to high expectations and provide the unique support they need to meet and exceed that high bar. With high expectations and strategic support, our students will rise to the challenge of college, career, and community readiness."
      1. We don't serve any child or adult well by lowering expectations. Every school should have unique supports that they need. 32 schools that she serves are all unique. Part of process is tailoring the strategy and not giving one size fits all approach to all schools.
    6. PowerPoint slide: "Moving the Needle: Sustainable improvement is a journey, but we are moving the needle on key metrics in our schools."
      1. Lot of work that goes on is maybe not public but instead is providing foundation behind the scenes. We're defining what great teaching is as a district because we never had a common definition that is culturally and linguistically responsive. All of our professional development is now aligned to that common definition.
      2. Attracting good teachers to our district also happens behind the scenes.
    7. PowerPoint slide: "10 percentage point gains in literacy and math in elementary schools. Student growth in literacy and math far above the national average on almost every measure. Specific student groups starting to see positive results. English Language Learners saw improvement on almost every metric"
      1. We need to make sure that both students behind or accelerated continue to grow to reach their potential. Metrics are elementary reading, graduation rates, math, etc.
    8. PowerPoint slide: "Graduation rates going up for almost every student group, with pockets of accelerated results. Four year graduation rate for African American students at La Follette increased to 75%. ACT participation 25% above the national average with ACT scores above the national average."
      1. Seeing increases in number of students taking ACT to get into college.
    9. PowerPoint slide: "Reclaimed 1900 days of lost instruction, 1200 for African American students while still receiving high marks on safety"
      1. You probably read a lot about this, but it demonstrates our values. We're moving away from punitive and toward restorative. But transitions are bumpy. We regained days that would have been lost to suspensions, etc. Disproportionate practices might impact some student more than others (e.g., African Americans). Parents rated schools a 4 out of 5 for safety. Tweak and learn along the way to make sure the implementation is stronger year-to-year. She does 150 school visits and she wants to see everything and get a feel for each school. She wants to know where the struggles are so the districts can support.
    10. PowerPoint slide: "Next steps: focus on reading in K-2, focus on middle schools, strengthened support for 9th grade transition, support with students with disabilities, strengthening partnerships with families."
      1. Staying with current plan and strengthening the implementation instead of switching plans. ###On state assessment for early literacy only 72% performing at proficiency. These are basic skills so could indicate some struggle for them in their academic careers. This year, we're bringing Kindergarten through 2nd grade teachers together quarterly to dig into K-2 literacy and we're seeing a lot of innovation and cooperation.
      2. Middle school is the area that has been flat so we're looking into what has been going on in middle schools and building strong cohorts for kids in elementary to make sure that they can make a nice transition. Need to understand adolescent learners that need patience and a community of support. Need to keep in mind that they don't make good decisions, so need help with that in addition to the curriculum for success. Might need to change not only content but the environment.
      3. Work toward improving graduation rates will be stalled if we don't pay attention to 9th graders. Need to pay attention to success in 9th grade. Every student who is a 9th grader is creating an academic career plan because they don't necessarily see the relevance of high school to what kind of life or career they want to have. Has to be individualized to their own interests. This is the first year that they'll have that plan and they'll grow that program in the future. Next board meeting, this Monday, will look at these plans. Board meetings are televised.
    11. PowerPoint slide:"Call to Action: youth leadership, mentoring and tutoring, services and supports to high-needs neighborhoods. mmsd.org/action"
      1. Youth leadership - one of the things we've realized in our plan was that we didn't have a plan for being proactive for how people can use their voice. Our community is struggling with the death of Tony Robinson. She was supervising students who had walked out of school that day. She wasn't in the front giving them orders, but instead she was behind them allowing them to lead her. We're not involving kids in the change process and not allowing their voices to be heard. This is a missed opportunity. There is now a group of students involved in minority student achievement network and they are crafting an achievement framework that will be lead by the youth. Once the youth identify what they're interested in then they need our support and us affirming their ideas. Memorial will be a key place where we'll be doing targeted work and there will be more to come.
      2. Mentoring and Tutoring - important that every child has a supportive adult, doesn't need to be a parent. Now have a common tutoring program in our district and a clearance house for best practices and we're bringing everyone under one umbrella.
      3. Services and supports to high-needs neighborhoods - we've been exploring and learning in the last year about a certain approach to schooling in high-needs neighborhoods so that families get support they need integrated into the actual school building. Families are already at the school so why not put other services too so that they don't have to seek them out in other areas of their community. Have a committee to work on exploring the idea to see if it's feasible. The public can make financial contributions to continue this work. If the family is better supported the kids will certainly do better.
    12. Questions:
      1. Q: Who is monitoring the plans the 9th graders are making?
        1. A: Principal and school-based leadership team (teachers, administration, counselors) that have data dashboard that monitors 9th graders. East High School has 9th grade academy housed in their school. Next week they'll all be at the Sheraton to look at metrics and they do that on a quarterly basis.
      2. Q: We sometimes try to push all society's problems onto schools and wonder why they can't fix it. How we zone housing and affects transportation and might affect how kids learn or not learn. Have you assessed access and safety so that not creating pockets of poverty?
        1. A: This is at the top of our minds right now. This year for the first time in a while we're engaged in professional development and conversations about just that, not just technical work but equity. How our communities and families are situated to resources and how that impacts school's ability to support them. Transportation, health care, library, it matters a lot. She encourages us to dig into this.
      3. Q: Many of our kids go to Lincoln/Midvale pair and several months ago it was suggested that pair be dissolved. Has anything started at district level on that topic?
        1. A: She had asked how pairing came about and it was like she dropped a bomb. Those were complicated decisions at the time. They are engaging in review of master facilities because they don't have a long-term facilities plan in the district. Research will take about 18 months to look at facilities and where we're situated regarding resources. It will comprehensively look at the city (not just Midvale and Lincoln).
      4. Q: Schools are a target in Madison because of politics, but do you interact with Milwaukee school districts to learn from them?
        1. A: Yes, we interact with them and understand overlap and differences. Problems we have are not unique. Also looking at Twin Cities and Middleton and Verona.
      5. Q: How does school look at voucher program and what makes you think students will pick this district?
        1. A: We try to recognize it for what it is but not let it paralyze us as a threat. Focus on how do we make ourselves a world class district so that when people have choice, they want to choose us. Think about innovation, facilities, access to technology. We all have limited energy so we could choose to fight against things that are a tax on our schools or we can focus our energy on making schools better.
      6. Q: What are you doing for teachers?
        1. A: Climate matters. Teachers need support. They need to be heard. They also need compensation and wellness packages. Just launched an RFP for an organization to look at our compensation and benefits package. No one goes into this field to get rich, but we need to make sure compensation ad support is competitive. Leave, sabbatical, etc. make for a healthier climate. When she was an elementary school principal she saw it as her responsibility to create the best environment for kids. Teachers are in the classrooms with the kids every day.
      7. Q: There are new ideas on how to teach but how do you figure out or plan for professional development to implement the bright new idea?
        1. A: Some ideas are new but a lot are not. We find ourselves going back to the practices that have been tried and true for years. Try to imbed professional learning within the structure of the school day. Try to promote balance. Offer classes on weekends but recognize that's the time teachers might need to rejuvenate, study, or go abroad. Last year we had lots of negotiation with the teachers union to open up more time for teacher planning. As a district we have to be mindful of the sense of urgency, but not going into initiative overload. Be targeted and focused and use time you have in a smart way on high leverage strategies.
      8. Q: Speaking of high leverage strategies, one is relationships and partnerships between the schools and the city, county, and private sector. Can you talk about what you hope to see or are currently seeing regarding partnerships.
        1. A: For the community schools approach, what you do is work with the community to assess their needs. Ask what resources would be most beneficial to the students in that school and work with city and county to make the school the hub of those resources instead of having families have to find all those resources scattered.
        2. Partnership with UW is another example. Partner with them in a number of ways but trying to up intensity.
        3. Cuna Mutual provides funding. All new teachers receive mentors and education support, as well as new principals. Have instructional coach in each building. Use it as first position to go to prioritize resources.
        4. We have a supportive and resource rich community but need to work to coordinate.
      9. Q: Who was the adult that was instrumental to her?
        1. A: Her Mom, of course. But also Sharon Horwitz, who was her third grade teacher and she was a tough cookie. She drank Royal Crown cola and smoked cigarettes in the parking lot. She wore penny loafers and jeans. She held her to extremely high standards. She had started to check out a bit and was not working up to her potential and Sharon kind of leaned in to that. Sharon taught Nancy how to write. Gave Nancy the ability to see beyond. Nancy was showing up because Sharon believed in her. Everyone needs at least one adult like that in their lives.
  2. Call Business Meeting to Order - C. Kreimendahl
  3. Board of Directors Election - C. Kreimendahl
    1. This year the odd-numbered neighborhood areas have directors up for election. We have dedicated directors and almost all are willing to serve again. The only change is that Jason Butler has resigned from Area 13 but there has been a nomination for Steve Fitzsimmons to be a co-director with Mary Jane Armstrong for that area. Rules allow for nomination from the floor, with that said he'll open up the floor to nominations for area directors in odd number districts.
      1. Movement to close the slate and elect the slate of candidates as shown
        1. Second
          1. Motion carries.
  4. Elected Representative Reports
    1. Carousel Bayrd with Dane County
      1. This is her tenth year on the county board. Tough life these days to be in politics but local politics in the place to be because even though they're cutting our funding, our values are being represented. So think positively about the fabulous things local government can do and still does.
      2. Two main areas of focus are criminal justice reform and cooperating on education
      3. Racial disparities in Dane County are unacceptable and divisions are worse than we've ever seen. We don't know how difficult and discouraging it is in the neighborhoods predominantly African American, and vice versa, because there are two worlds. Working on huge criminal justice reform. Released drafts. Had community-lead teams that included the sheriffs. Three workgroups: alternatives to incarcerating, length of stay, and mental health. From these workgroups came 31 recommendations and 1 overarching idea that everyone agreed on: we need more data. Can't analyze what we don't know. We have anecdotal information about what's causing problem, but that isn't good enough. So we're hiring two data people to analyze trends. Crisis intervention ties back to youth having crisis troubles and not getting mental health but instead going into juvenile court. Now can call crisis team instead of calling police. Program expanded to all Madison middle schools. Now the police can even call the crisis team because they're not social workers. Doing implicit bias training - we all have it and you can't help it. Having conversations about solitary confinement - it will make your mental health situation worse. Unacceptable. We still need segregation in the jails (gangs, etc.) but it shouldn't be choice between general population or scary black box. Remodeling and changing jails that because it's unacceptable. She has spent more time on this than anything else in her ten years on the county board.
      4. Cooperating with schools. Madison public schools need our help. She doesn't know how to run a school but she knows to support them. Chipping in to schools, outside of school time, for after school programs. Surround them with services that the county knows about.
    2. Maurice Cheeks is alder for district.
      1. District 10 includes Midvale Heights, Nakoma, Allied Drive, Orchard Ridge, Dunns Marsh, Meadowood; it's a sociologically and economically diverse district.
      2. After 2 years of service (re-elected this past spring), he is now president pro tempore (VP, essentially) of city council. So now your alder spends more time with the mayor.
      3. We've been speaking about schools today. He started public service as a volunteer tutor in the schools (algebra at Memorial). If you're interested in seeing alder embarrass himself, he'll be supporting fundraiser next Friday that is a lip sync for schools. Doing a Jimmy Fallon style lip sync.
      4. His priority on the council is to help the city of Madison be a national leader on a few things, including closing the opportunity gaps. Madison is very clearly one of the best places to live, but we have ton of room for improvement. Can be a model for what it's like to close the gaps between the "have"s and "have not"s. Also could be a national leader in engaging the public and transparent government. Third, it's critically important for us to get serious about planning for expected growth. It worries him when he sees signs that we are not adequately preparing for that growth.
      5. This year the council joined him in an effort to close food deserts. Wanted neighborhood to respond. Looked for grocery store. But neighborhood already had cooperative established and partnered with Willy St and the university and solved their own problems. Just getting started, but already seeing national attention.
      6. Board of estimates supported yesterday increasing funding for summer youth internships. Ton of crimes are happening by youth who just aren't engaged. Youth jobs immunizes young people from that life style for up to 14 months. Having opportunity to feel engaged and empowered and make a bit of money for themselves and their families can change a life. We are going to be almost doubling the number of students we're serving this year: it's been 250 but now have additional funding so at least 350.
      7. Interested in expanding cities across the country that investing in local broad band. Doing an early stage, pilot study in thinking about internet access as a utility and making it available to low income neighborhoods.
      8. Engaging citizens: last year at this meeting he talked about effort in participatory budgeting, which is something that calls for elected officials to give over some power and trust constituents. Colleagues didn't support that, but it did start conversation about how to do the city budget and now there's traction toward outcome-based budgeting. We think about it as a cost-to-continue budget, but we should think about what outcomes we want to see and plan budget based on that. It's not just keeping police on the streets, but how do we keep neighborhoods safe. Want to move us into 21st century in terms of budgeting - not 100 page PDF, but website with filters.
      9. Regarding planning for the future, one of the things he'll talk about over and over is the need for us to continue to expand options for housing. Cost of housing goes up and taxes go up. Rate at which your neighbors can sell their house goes up. Our community is growing faster than we can keep up with it. We are severely under-sourced for apartment housing. That makes it harder for average working folks to afford places to live. It makes it harder for seniors to stay in their homes. Our city is going to continue to grow and it has already grown to the west and now our west police district is the largest in the city. 1/3 of Madison lives in our police district, which is one of five. He's excited to support keeping Midtown police district on schedule for development to keep our families safe.
  5. Announcements
    1. Area director Paul Haskew brings ups that Midtown police station has been delayed because of Judge Doyle Square. West police station is way overcrowded . It was designed for 58 and there are 90. There are no interview rooms or secure spaces. Station is assigned to more residents per officer than any other station. There is land that has been purchased on Mineral Point Road and it needs a bit of lobbying effort. We've been contacted by local homeowners association and various organizations a lot like this one and Paul wonders if someone in this room would like to see Midtown station as serious agenda item and possibility of district-wide organization that would form and they'd like to represent Midvale Heights in the formation of that group to pay attention to our agenda but also group that relates to District 10 on the west side of Madison and represent us in the formation of that. If so, let Paul know you want to be involved.
      1. Question to Alder Cheeks: Did Judge Doyle Square delay Midtown station?
        1. A: No direct or immediate effect. It's been described as an either-or in the press but mayor is proposing delay to Midtown just as part of his choice of priorities. Board of Estimates (essentially joint finance committee) added it back in and there will be a vote.
    2. Steve Fitzsimmons is head of neighborhood watch. He has signs available that make us feel a bit safer and advertise our neighborhood watch to our community. We enjoy beautiful landscapes and safe neighborhood and great people and neighborhood watch is a positive thing. Neighborhood watch meets once a month, usually second Tuesday. Try to educate so have speakers like Chief Koval, FBI, canine unit, mounted patrol, speakers about personal safety, to help you learn and get more comfortable with your surroundings. Send out crime alerts once a week to let people know to be aware. Simple thing to remember is to just lock your doors (car and house). Last year we had more break-ins than this year. Neighborhood watch grew from 10 people to 500. List of notes go out once a week or more frequently if there's a stolen car or break-in. Not vigilantly, just helping each other stay aware and working to break down barriers of communication. Ride-along program allows people to get to know officers. Can Google Midvale Heights Neighborhood Watch or go to Midvale Heights website or website is on the yard sign.
    3. Next week they start having meetings on beltline study, including the environmental impact process, and there are a number of meetings, some in Fitchburg, Monona, etc. You can log in to DOT to see schedule and it might also be on city's website.
    4. Public library system is doing a long-term planning and they have a web-based interface through which soliciting input for long-range plans for the libraries.
  6. Adjourn: 8:10pm
    1. Next MHCA Board Meeting: November 24, 2015 6:45 pm Sequoya Library
Notes recorded by J Chipault, secretary

September 2015 Area Directors' Meeting Minutes

edrogers Tuesday 29 of September, 2015
Midvale Heights Community Association Board Meeting
Tuesday, September 22, 2015 - 6:45pm - Sequoyah Branch Library

Area Directors Present: T. Trapp, D. Lamb, W. Weber, G. Fischer, R. Rotter, C. Kreimendahl, P. Haskew, T. Jarvis, G. Poulson, P. Schell, E. Rogers
Also Attending: Steve Fitzsimmons

6:47pm Meeting called to order
  1. Introductions
    1. W. Weber to take F. Stautz's seat for remainder of 2 year term

  2. Previous minutes approved
  3. Treasurer's report
    1. Only about $390 of activity
    2. Garage sale made about $190
    3. There may be a few outstanding checks for special events
      1. Special events column in report to be zeroed out after accounts are settled

  4. Membership drive debrief
    1. Tom sent an email to the board, subject line: "Information about MHCA registrations" 9/22
      1. C Kreimendahl asks if Area Directors could follow-up on the comments from registrants in their Area
    2. Tom sent a 2nd email, in response to E Rogers request, subject line: "MHCA Registrations after the Reminder Cards were sent out"
      1. The weekly registration totals indicate that reminder postcards sent to the neighborhood certainly cover the cost of production and postage
    3. P Haskew thanks T Jarvis for his industrious effort getting so much done this year
      1. Board gives a round of applause
    4. T Jarvis describes difficulties presented by the printing company
    5. E Rogers asks whether there would be value in sending out a 2nd round of cards
      1. T Jarvis believes there might not be enough sign ups to make it worth a 2nd round
    6. D Lamb mentions that it's not much additional labor. The additional cost is primarily in printing and postage

  5. Annual meeting : 10/27
    1. G Poulson gets Superintendent J Cheatham to agree to attend at 6:30, speaking first
    2. C Bayrd and M Cheeks have been invited to attend
      1. M Cheeks will be late
      2. C Bayrd sends her regrets
    3. D Lamb is asking board members to bring treats (cookies, etc.) to annual meeting, as in year's past.
    4. D Lamb can get postcards printed by the end of this week. She will be out of town and can't help with slapping on labels and mailing.
      1. C Kreimendahl offers to help
    5. C Kreimendahl mentions elections are pending
      1. J Butler is resigning from co-director of Area 13
    6. G Poulson offers to buy coffee
    7. D Lamb offers to bring cider
    8. R Rotter asks whether we have the room booked
      1. Mary usually does that at the beginning of the year

  6. S Fitzsimmons has Neighborhood Watch business
    1. We need $150 for the church that hosts our meetings ($25/meeting)
    2. Could we also donate $100 for K9 unit? Previously approved by board
      1. Donation will be presented to “Capital K9s” at the next NW meeting
    3. S Fitzsimmons will be speaking on the radio (local LPFM station)
      1. Crime updates and recordings of Neighborhood Watch meetings
    4. T Jarvis suggests mentioning the radio broadcasts to neighbor who doesn't have computer and wishes to see crime updates included in the Midvale Messenger

  7. P Haskew proposes a motion that MHCA expresses regret to each alder on Common Council that the proposed police station on mineral pt road may be delayed due to downtown development
    1. G Poulson asks to abstain due to mention of “downtown development”
    2. R Rotter proposes amendment to motion:
      1. MHCA emails each alder on Common Council expressing regret that the proposed police station on Mineral Pt road may be delayed.
    3. Amendment accepted by P Haskew & second
    4. G Fischer mentions that delaying this project will be costly in terms of rising costs, inflation, etc.
    5. S Fitzsimmons mentions worsening staff & resource shortfalls
    6. Motion as amended passes.

  8. T Jarvis mentions that Neighborhood Watch has hit 457 members in September
    1. Equal to the number of Madison Police Department officers

Meeting is adjourned at 7:28

August 2015 Area Directors' Meeting Minutes

Tom Jarvis Tuesday 01 of September, 2015
Midvale Heights Community Association Board Meeting
Tuesday, August 25, 2015 – 6:45 p.m. – Sequoya Branch Library

Area directors present: Chuck Kreimendahl, Denise Lamb, Floyd Stautz, Greg Fischer, Ron Rotter, Jim Thoreson, Gary Poulson, Kay Reuter-Krohn, Tom Jarvis, Tim Trapp, Peter Schell, Mary-Jane Armstrong, Jonn Lager, Ed Rogers

Also attending: Cathy Rotter, Steve Fitzsimmons, Randy Peterson

  1. Call to Order & Introductions
  2. June minutes approved w/o alteration
  3. Treasurer’s Report
    1. New & Improved Report
      1. Money has moved around among the various accounts
      2. This month’s report has the new balances side-by-side with the old balances.
    2. No questions
  4. Membership Drive Update
    1. T Jarvis closes online registration
      1. Mailed in registrations are still pending entry
    2. Room for one or 2 more addresses in the directory
    3. Directory is ready to go to EconoPrint
      1. Haven’t submitted to EconoPrint yet
    4. C Kreimendahl asks what will we need to do for directory delivery.
      1. MHCA volunteers will stuff envelopes
      2. MHCA will pay extra for varying weight mailings
      3. T Jarvis requests that envelope stuffing happen at his home.
    5. D Lamb asks if we need to worry about Membership Cards having expiration date of 9/1/16
      1. Should not be an issue
    6. T Jarvis has received some complaints from residents who have not yet received their cards
      1. We’ll get them out ASAP
    7. C Kreimendahl asks for volunteers to keep some availability to stuff envelopes at the end of the week or over Labor Day weekend
    8. Mary-Jane Armstrong asks what our plans are regarding more reminder postcards this year
      1. T Jarvis wishes the reminder postcards had a full membership form included
      2. Gary Poulson asks if reminder postcards have once again paid for themselves with memberships
        1. C Kreimendahl says we don’t know yet, but will check before next meeting so we can decide
    9. T Jarvis notes that this year may be a bumper crop of registrations; MHCA already has nearly 500 members
      1. Selection of Midvale Messenger delivery via e-mail has doubled since last year
    10. T Jarvis notes that we are very close to benchmark 457 members of the Neighborhood Watch email newsletter
      1. S Fitzsimmons notes that 457 is the number of officers in the Madison Police Department
  5. Neighborhood Annual Meeting Plans
    1. D Lamb calls for suggestions for speaker
      1. Gary Poulson talked with Alder Mo Cheeks, suggests we consider Superintendent Jen Cheatham
      2. C Kreimendahl suggests WI author Jerry Apps
      3. R Rotter suggests travel writer Gary Knowles
      4. G Poulson suggests Sarah Day of American Players Theatre
        1. Her performance schedule may not accommodate the meeting this year
      5. R Peterson asks if the neighborhood has a mission statement
        1. E Rogers finds brief statement of purpose on the MHCA homepage:
          1. The Midvale Heights Community Association was incorporated in 1954 to "...provide an organization through which the members are better able to deal with the civic problems in the community as well as to provide an organization to promote the recreational, educational and social life of their community."
        2. R Peterson suggests we choose a speaker who forwards our mission.
      6. MJ Armstrong suggests YWCA director Rachel Krinksy
      7. C Kreimendahl asks for vote by show of hands (voting as many times as you like), Area Directors only
        1. Top 3 vote getters are: Jen Cheatham, Jerry Apps, and Rachel Krinsky
    2. Gary Poulson asks the event start time
      1. D Lamb remembers 6:30 or possibly earlier. She will check her notes from previous years
    3. C Kreimendahl mentions the date will be October 27
    4. D Lamb proposes we create a bulletin board of what we’ve accomplished with photos
    5. J Thoreson suggests we invite Officer Pailing to the meeting
      1. Not necessarily to speak, but to give him a chance to put it on his calendar
  6. Garage Sales
    1. C Kreimendahl reports that Jill has set everything up and the sales will be on 9/4 & 9/5
    2. T Jarvis notes that the number of sale locations has fallen from years past
    3. C Kreimendahl reports that Jill is retiring, is happy to hand off all materials to a successor
    4. J Thoreson asks how many people are volunteering to help with the garage sale on the membership registration forms
      1. T Jarvis finds 2 people. One of whom is Jill
    5. R Peterson suggests we move the garage sale to an earlier weekend
  7. Concert Series
    1. D Lamb reports 35 people at the Jazz concert and 80 people at the Cajun band
      1. Worth doing again; many people requested more performances in the future
      2. Should have no trouble getting 3 bands next year
      3. Permitting process should go more smoothly and simply next year
    2. D Lamb believes the event should be moved back from 6:30 start to 7pm
    3. D Lamb also believes moving closer to Solstice for later light would help
    4. D Lamb suggests a generic “Live Music Friday” banner to advertise to the street
    5. E Rogers thanks D Lamb for all the great work
    6. MJ Armstrong asks if we can invite a food cart, paying whatever permitting fees are required
      1. R Peterson suggests we have the food cart park in a neighbor’s driveway across from the park
    7. J Lager notes that Research Park has open parking lots in the evenings
  8. Midvale Messenger printing
    1. D Lamb notes that we print 500 per issue, when nearly 200 members request e-mail delivery only
  9. C Kreimendahl introduces R Peterson
    1. Thanks him for his work with plantings under our new neighborhood sign
    2. R Rotter makes a motion:
      1. MHCA will donate $200.00 to landscaping on sign on Odana Lane
      2. Motion passes
    3. R Peterson reports that this city has not given him any trouble with his landscaping
    4. D Lamb suggests a mowing friendly ground-cover
  10. Low Power FM Radio Station
    1. T Jarvis received an email regarding the relocation of a 100 Watt FM radio station to the 600 block of Orchard Dr
    2. S Fitzsimmons wonders if they can promote the Neighborhood Watch
  11. F Stautz is moving
    1. MHCA will need to find a replacement for Area Director for Area 10
  12. R Peterson suggests we consider having a neighborhood harvest season bonfire
  13. Meeting adjourned at 8:20

Notes recorded by Ed Rogers

June 2015 Area Directors' Meeting Minutes

jgchipault Thursday 20 of August, 2015
Midvale Heights Community Association Board Meeting
Tuesday, June 23, 2015 – 6:45 p.m. – Sequoya Branch Library

Area directors present: Chuck Kreimendahl, Ron Rotter, Floyd Stautz, Ed Rogers, Jenny Chipault, Denise Lamb, Kay Reuter-Krohn, Tom Jarvis, Gary Poulson, Peter Schell

Visitors: Steve Fitzsimmons

  1. Call to Order & Introductions - C Kreimendahl
  2. Prior Minutes Review/Approval - Board
    1. Minutes for May meeting up for approval
    2. T Jarvis asks if scheme for bullets is fine?
      1. C Kreimendahl printed out copy and bullets read different
    3. Motion to approve May minutes
      1. Motion carries
  3. Treasurer’s Report - R Rotter
    1. R Rotter handed out hard copy of budget; ~$44,000 total
      1. Last page shows how much we brought in and how much we spent for month
    2. C Kreimendahl suggests move money around from general fund to other specific funds so that there aren’t negative numbers
      1. D Lamb notes that once Membership drive is over, we should move enough money to Newsletter to cover the year’s cost
    3. D Lamb asks what’s "meeting program" in budget?
      1. R Rotter says that’s our annual meeting or block captain meetings
      2. R Rotter can go through and put three years worth of money in each category. Most of our money should be in by August so can do it for next meeting
    4. E Rogers clarifies that we don’t need to worry when there isn’t enough money in a certain account?
      1. No
    5. C Kreimendahl says R Rotter can use his judgement because he’s familiar with what we spend on different things annually and how new members have allocated funds
    6. D Lamb will give R Rotter ad receipts for past year so know how much to put aside
    7. R Rotter asks about whether we want to suggest totals for different categories?
      1. D Lamb suggests create category for “special events” to cover Segoe concerts
    8. E Rogers thanks R Rotter for the column of monthly balance changes in each report, and E Rogers hopes that column will continue to be produced after the fund reallocation.
      1. R Rotter will maintain this column
    9. Question about "signs" as budget item.
      1. No more money needed for big neighborhood signs so can zero this out
      2. Garage sale signs were purchased last year.
    10. R Rotter will create budget category for parks
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Maurice was at our picnic last week (after a transportation meeting he had). No news to report.
  5. Membership Drive Committee Update - P Haskew, Board
    1. P Haskew not at today's meeting but we need to decide today about discount cards before next board meeting in August. After last year’s efforts, things are in place but T Jarvis will need help. P Haskew not seeking new businesses and assuming previous business are renewed. We haven’t had complaints. Business owners could say that they discontinued it.
      1. P Schell agrees, businesses could cancel whenever they wanted to. They aren’t obligated to honor the card
      2. D Lamb and M Armstrong don’t have a problem with businesses accepting it.
        1. C Kreimendahl this part of it seems fine.
      3. M Armstrong wonders if we should alert the businesses
        1. J Chipault says our business year is odd so it might throw them.
      4. T Jarvis brings up issue of weight during mailing – if the envelopes have different number of cards then USPS won’t take it bulk rate.
        1. E Rogers had previously suggested cards that said "thanks" as fillers to even out the weight
      5. 307 members currently, 19 gave 1 adult, 197 gave 2 adults, 9 gave 3 adults
        1. So can do two cards in 197 envelopes in bulk mail and put stamps on envelopes for others that need to be shipped.
      6. T Jarvis says Econoprint was upset with us when we took envelopes for separate pile.
      7. C Kreimendahl says annual membership has become task that swallows up lot of time, but he's interested in cutting down work involved.
      8. T Jarvis not sure what they print the cards on. When they got them last year, had to match identifier number to card number so had to put identifier on envelope
      9. Is there a minimum number for bulk mailing
        1. Might be more than 19, but doesn’t matter because could put a normal stamp on it
      10. R Rotter asks if names are on cards
        1. Yes, but not addresses
      11. D Lamb suggests we have block captains deliver them
      12. Random numbers were generated by T Jarvis last year to associate cards and envelopes.
      13. E Rogers suggests we should make this as simple as possible. Econoprint sounds like they are particular. We should get in touch with them and ask what we need to do so that we send can send them an email and they do the rest
        1. Problems with Econoprint happened because of multiple cards in different envelopes
      14. T Jarvis says they had to be zip plus 4 digits for mailing
        1. D Lamb says they don’t
      15. T Jarvis suggests unique directories with 9 house safety model pre-printed?
        1. Future project
      16. C Kreimendahl says, to keep it simple for mailing purposes, could put in one card and then say come to annual meeting to pick up extra cards
      17. R Rotter wonders if could mail separate postcards with membership cards embedded
        1. D Lamb says there’s limits on postcards
      18. Need someone to talk to Econoprint
        1. We want them to do the mailing work
      19. C Kreimendahl says idea is to mail these things of value so that they get to each household. Don’t want to stick them between doors and can’t put them in mailbox. C Kreimendahl asks if there’s a consensus to mailing membership cards.
        1. P Schell says can’t make decision without knowing the cost
      20. C Kreimendahl says get consensus decision via email after T Jarvis and M Armstrong talk to Econoprint
    2. Membership Reminder
      1. We have sent postcards targeted to people who hadn’t yet signed up (last year sent it to everyone and it cost a lot of money) but we got 60 more people to sign up after the postcard (so we recouped cost).
      2. C Kreimendahl asks if they can do bulk mail from the printer
        1. R Rotter says mailed picnic cards for $260 to mail to everyone a postcard. So if get 20 people to register after postcard mailing ,you pay for the sending of the card.
      3. T Jarvis can extract those who haven’t enrolled yet.
      4. E Rogers says for every $1 spent, we get $3 so we should do this all the time
      5. D Lamb has postcard file
      6. C Kreimendahl gone in July so can’t do postcard this year.
      7. R Rotter is pretty sure Jill just emails Econoprint and they do everything
      8. S Fitzsimmons says he can put membership forms out at neighborhood watch meetings as a reminder, too
      9. D Lamb can pull up postcard and see what’s there. She’ll talk to Jill and if all she needs to do is send card to Econoprint and get address list from Tom, she can do it
      10. Seem to be doing good on members this year compared to where we were at this point last year
      11. T Jarvis thinks neighborhood watch is bringing in more people
  6. Segoe Park Summer Concerts - D Lamb
    1. Good news and bad news. Good news: sent application permit forms to Park district, as well as $100 check. Bad news: thought she had three bands but one band backed out. D Lamb went over to Segoe Park and sure band can fit under overhang and amplification seems fine. Need someone there with membership forms. Have people on the radar for next year that can’t make dates this year.
    2. Make Music Madison at Segoe Park. E Rogers says it was a rousing success. There was plenty of shade, weather was perfect, used P Haskew’s inverter for power, bands that played were satisfied with amplification (loud enough that people could hear but zero neighbor complaints).
      1. J Chipault asked how many people there
        1. 7 hours of music and probably peaked at 50 people. Kids played while people played. No Name String Band was most popular
          1. J Chipault says, considering how many music opportunities there were throughout city, 50 is a good crowd
  7. Garage Sales - Board
    1. First the Picnic - Jill Carlson sent C Kreimendahl email saying that HyVee fixed prices and charged us what they charged last year. They compared billing from last year to this year and realized how we were charged last year. Total now $1050, which is closer to $4 per person.
      1. Great picnic turn-out this year
        1. F Stautz suggests more activities for kids at picnic – balloon guy, fire truck. Nothing but playground for kids this year.
          1. Can visit this issue early next spring
    2. Garage Sale – Jill Carlson in charge of this, too. She said it’s not online yet to register but she has it set up so that people can send payment and then people deliver kits.
      1. T Jarvis says Jill usually sends T Jarvis the information but she hasn’t yet
        1. D Lamb says she has it for back page of newsletter
          1. T Jarvis can extract back page of newsletter as PDF for online form
      2. A few new members signed up for membership at the picnic (new people to neighborhood). Can’t pay online for garage sale – just can get form online.
  8. Announcements - Board
    1. Kids Clubhouse happened. C Kreimendahl got note from member who lives near there and she’s helping out to get things going this spring. C Kreimendahl got email around Memorial Day saying there were only 3 people but they got the word out and by a week or 10 days later they had 10 kids. Haven’t heard anything different so think it’s going.
      1. How many participants?
        1. Think last year was 12 regulars and every day was around 20 kids since drop-ins allowed
    2. Someone at the picnic mentioned to C Kreimendahl that she thought “Why don’t we have a neighborhood Christmas caroling group?” and C Kreimendahl suggested she spearhead it and we could use the website to advertise. They could get a group of singers and go door-to-door.
      1. D Lamb says this would be a good excuse to invite people over to listen to carolers.
        1. Don’t think anyone got the name of the woman at the picnic that mentioned this idea.
          1. Could put it in fall newsletter that someone brought it up and we need someone to head effort
    3. C Kreimendahl has been getting emails about Bison Prairie and Tokay Boulevard. Bison Prairie doesn’t look good (weeds). City mows it and isn’t consistent about what they do and there’s a rock circle so there’s a limit on where they take their equipment. Emailers proposed that the committee come up with a plan; but there is no committee. Someone else said Tokay Blvd doesn’t look good. These are people that used to do a lot of work on these projects
      1. D Lamb says some of the beds don’t look that great because done piece by piece but $100,000 plan that Nan Lager got from architecture students is too much money so what we can do. Could try to get people to adopt a block (instead of just their house) and put in ground cover so that city never has to mow? Maybe start on two ends of Tokay and work in?
      2. M Armstrong says they tore up the boulevard recently so it’s just recouping
        1. E Rogers suggests touching base with Alder Cheeks and to make sure they aren’t going to dig up median again soon before making bigger plans
      3. D Lamb got disposition on construction of Mineral Point road. In general there will be one lane going all directions but no left turns from soon until October.
      4. C Kreimendahl will communicate this to Nan Lager. We knew when Janice Gary retired that Bison Prairie would suffer a big loss.
        1. T Jarvis says there are registered volunteers – 17 for neighborhood planting/beautification and 24 donated money.
          1. D Lamb asks if names have been pass to Nan Lager?
            1. T Jarvis did earlier but list not final yet.
      5. M Armstrong says people that live at townhouses at Odana and Segoe do great landscaping and she asked if they would be willing to take on gardening around our new neighborhood sign and they would likely do it if had budget for plants.
        1. C Kreimendahl says have them contact Nan and him.
    4. J Chipault gone August and September so will need substitute note-taker
  9. Adjourned 7:55

Notes recorded by J Chipault, secretary

May 2015 Area Directors' Meeting Minutes

jgchipault Sunday 21 of June, 2015
Midvale Heights Community Association Board Meeting
Tuesday, May 26, 2015 – 6:45 p.m. – Sequoya Branch Library

Area directors present: Chuck Kreimendahl, Ron Rotter, Floyd Stautz, Ed Rogers, Greg Fischer, Jenny Chipault, Denise Lamb, Kay Reuter-Krohn, Tom Jarvis

Visitors: Steve Fitzsimmons, Cathy Rotter

  1. Call to Order & Introductions - C Kreimendahl
    1. Have new area director for Area 7 (Tim Trapp) but not here tonight; maybe in June.
  2. Prior Minutes Review
    1. Motion to approve
      1. Motion carries
  3. Treasurer’s Report - R Rotter
    1. Passed out hard copy with details
      1. ~$44,000 total
      2. Provided details on what we’ve spent on picnic since inception (2005). Last year we spent $1000, with HyVee at $700. Was $475 two years ago. This year HyVee is charging $1600. Will discuss this later.
      3. Signed up 170 kids for t-ball, purchased first aid kits
      4. Bill for membership messengers sent to R Rotter by C Kreimendahl
        1. $167 for postcards and $264 for mailing charge (plus postage, we suspect) for the picnic
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
    2. C Kreimendahl did hear from C Bayrd. S Fitzsimmons had neighborhood watch meeting where he asked crowd about sending letter of appreciation to Madison police. S Fitzsimmons edited it with advice from C Bayrd and sent to chief of police.
  5. Membership Drive Committee Update – Board
    1. Right now it’s pretty much just T Jarvis entering information from membership sign ups
      1. K Reuter-Krohn volunteers to help, and D. Lamb volunteers starting at end of month
    2. There's link on website called “2015 member info” that breaks down information
      1. 99 registered members, 3 not verified as paid, 11 not members last year (but perhaps had been in years previous to that). 24 donations (total $650) – 9 for neighborhood watch and 11 for Tokay plantings. History books were purchased and C Rotter says they’ve been delivered.
    3. T Jarvis has entered 19 memberships and then went to post office today and there were a lot more in post office box. K Reuter-Krohn, C Kreimendahl, and Rotters can enter data it. Tried to enroll E Rogers but didn’t work. Can’t register yourself if trying to enter data for someone else. Need to verify that address and check number are on forms.
      1. C Kreimendahl notes that it’s easy to register online so hopefully people do that.
    4. C Kreimendahl thinks for now we'll just enter data and can talk about sending a reminder post card in June if we want to do that.
  6. Neighborhood Picnic June 18 – Board
    1. Jill contacted C Kreimendahl after he let her know that we approved $1200 for picnic because we thought that would cover food and other costs. But HyVee increased cost to $1600. This would be the third picnic that HyVee catered and they had given us a marked discount (something like 50%) and this year they want to do only a 20% discount on their service and goods. They provide the meat and the buns and the people to cook it, as well as silverware and plates. Jill thought it was wonderful because used to be a lot of work for volunteers. Assuming we had a couple hundred people show, that’s $8 per person for a partial meal, which seems expensive. But it's kind of too late to change so C Kreimendahl suggests we go ahead but board should talk about budget. Jill will make some adjustments in what’s offered based on past years and to reduce cost a bit. Might want to re-evaluate what we’re doing, but Jill would rather not go back to the old days of volunteers cooking.
      1. D Lamb thinks they start cooking burgers and brats because we had a hard time getting people to bring main courses. So it could be on us (board members) to bring meat dishes.
        1. E Rogers asks if we would we lose Jill if did that
          1. D Lamb says we could find someone else to cater the meat
        2. K Reuter-Krohn reminds us that there was someone who used to be on the board that brought up health inspection being an issue if volunteers do cooking
      2. R Rotter suggests bringing in a food cart
      3. T Jarvis was told that we shouldn’t ask for donations for the picnic because we pay for it, but maybe we should ask for donation.
        1. E Rogers says there’s a lot of things we do that we pay for that we also ask for donations for.
        2. K Reuter-Krohn notes that this event is not members only, so lot of people aren’t paying at all.
        3. G Fischer brings up that food has indeed gotten more expensive
      4. J Chipault says, big picture, we should be careful not to cheapskate it to the point where people stop attending; let's keep in mind that this is our big event for the year.
        1. E Rogers brings up that the picnic introduces people to the t-ball program – collateral advantages
      5. J Chipault suggests could cater meat via BBQ joint with pulled pork, etc.
      6. R Rotter wonders if Sentry would do it for less
      7. E Rogers says since we’re pretty much stuck this year he motions to increase budget to $1600
        1. R Rotter points out that we’ll need more like $2000 because $400 in printing
          1. Motion still stands for paying HyVee $1600
            1. Motion carries
      8. C Kreimendahl says will put finding a different vendor on agenda for the fall so that will give us enough time to shop around
        1. K Reuter-Krohn notes that maybe Jill might want to come to that meeting
  7. Announcements – Board
    1. 3 bands booked for Segoe Park this summer – third band is gypsy rock (lively but not too loud). One guy wrote to ask if we’d be supplying a sound system. We’re supplying power but they bring their own amps.
      1. If D Lamb gets more questions like this, can she forward to E Rogers?
        1. Yes.
      2. D Lamb went to park and thinks there’s enough flat space for jazz band. D Lamb wonders if they mow the grass?
        1. E Rogers says they do. They mow roughly once a week, just can’t keep up with current dandelions.
      3. Dates are 3 Friday nights in a row – July 17, 24, and 31 with the following night (Saturdays) being a rain date
      4. D Lamb encountered some confusion with the city because she got wrong number for person she needed to contact; there are a couple of hoops she has to jump through still.
      5. Will advertise in summer newsletter and get signs to put up. D Lamb says we talked about buying signs (like what we use for garage sale).
        1. R Rotter says send him what you want and he’ll set them out.
          1. Something generic like "Music this Friday 6:30-8:30" can be re-used
        2. J Chipault recommends running it in Isthmus because they have long list of stuff going on around town. Maybe State Journal does too?
          1. K Reuter-Krohn says there is a section but not sure if there’s a cost
      6. We can finalize who will be present with membership forms at our next meeting June
    2. R Rotter says he’s been going to S Fitzsimmons' neighborhood watch meetings and encourages everyone to go. Speakers have been very good and are big names. Last speaker was 911 center, had a speaker before that was on CNN recently, they’re all in the news.
      1. S Fitzsimmons not sure how to get more advertisement
        1. Going to ask if could buy more signs (sold out of what he already had)
        2. D Lamb says this happens every time we start up a neighborhood watch meetings – starts off strong and then dies off. Need to be there for the long haul.
        3. S Fitzsimmons trying to get something together in next couple of weeks on self-defense (including internet safety). Will be extra meeting in June.
        4. C Kreimendahl can advertise at picnic and asks S Fitzsimmons to put together additional budget for more signs.
          1. R Rotter checks budget and notes that S Fitzsmmons has money enough to get more signs.
        5. T Jarvis says there’s a blurb about neighborhood watch in Membership Messenger that everyone gets
        6. 99 registrations and they can check whether they want to be added to neighborhood watch; 37 do (some are already on) and of the 99, 62 are members of watch email list.
        7. J Chipault suggests advertising Neighborhood Watch on NextDoor website. Pretty much every neighborhood in US has a section of this website now and Midvale Heights has one now.
        8. J Chipault suggests going to meetings every other month to avoid S Fitzsimmons burning out
      2. E Rogers says there was an email suggestion of free little signs (like the size of your palm) to give to neighbors that says this house is part of neighborhood watch.
        1. S Fitzsimmons suggests stickers for the car, because then know what cars belong in neighborhood and also increases advertisement as Midvale Heights cars move around
          1. D Lamb brings up bumper stickers we used to have that said I heart Midvale Heights
            1. We ran out of them
            2. C Kreimendahl says bumper stickers didn’t weather well and were $1-2 so maybe we should consider how much something durable would cost.
              1. Could have patches to hand out each year.
                1. G Fischer says people toss free things. Sell them?
        2. D Lamb says we should think it through a bit more and maybe have things at neighborhood meeting.
        3. C Kreimendahl wonders who wants to do leg work (check on costs and designs). T Jarvis recommends Café Press. S Fitzsimmons has a bumper sticker from there that has lasted for years.
  8. Adjourned 7:45pm

Notes recorded by J Chipault, secretary