MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

NOVEMBER 2013 Area Directors' Meeting Minutes

Tom Jarvis Saturday 30 of November, 2013
Midvale Heights Community Association
November 26, 2013 Board Meeting

Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, D. Lamb, P. Haskew, S. Graham, T. Jarvis, R. Rotter, J. Chipault, M. Armstrong, J. Lager

1. J. Thoreson called the meeting to order at 6:45 p.m.

2. A presentation was made on the new zoning code and its treatment of accessory dwelling units. Amy Klusmeier from the Design Coalition made the presentation outlining the standards and requirements of adding an accessory dwelling on a residential property.

3. The Board was updated on the status of the T-ball program by Commissioner Michael Pressman. The program served @ 240 kids in 2013 from within and outside of the neighborhood. Pressman indicated that Little League is now starting at an earlier age and may have some impact on our program. The Commissioner pointed out that our program has a different emphasis than Little League and that focus on learning skills and having fun will continue to keep our program solid. Registration forms will be available in January with opening day to be June 11th. The Board expressed our appreciation for the great work and leadership by Commissioner Pressman.

4. Minutes of the September and October meetings will be deferred to January.

5. Treasurer Rotter indicated that the financials were about the same as last reported.

6. Charles Bunge asked the Board to find a replacement for him on the Research Park Design Review Board. P. Haskew expressed an interest.

7. Elections for Board Officers took place and elected were the following: President C. Kreimendahl, Vice President E. Rogers, Secretary J. Chipault, Treasurer R. Rotter

8. Kreimendahl reported on the neighborhood watch meeting. The main message by the Police is that a successful program requires strong neighborhood involvement. There was discussion on how to utilize social media to communicate within a neighborhood on issues such as crime incidents.

9. M. Armstrong reported on a very upsetting encounter with City workers removing a tree on the terrace. The required notice seem to be not provided before the removal.

10. Alder Cheeks reported on some issues raised about the Hy-Vee intersection (Odana, Segoe and Whitney Way). A number of residents have complained about traffic and its movement in that area. Issues relating to turn lanes at the Mineral Pt. and Midvale Blvd. have resurfaced and will be explored with the Traffic Engineer.

11. Meeting adjourned at @ 8 p.m.

Minutes by Gary Poulson, Secretary


Tom Jarvis Sunday 27 of October, 2013
Midvale Heights Community Association

1. The annual meeting was called to order by President Jim Thoreson at 6:30 p.m.

2. Guest speaker Joy Cardin was introduced. Joy spoke about her job as a talk show host for Wisconsin Public Radio. She also spoke about the Midvale Heights neighborhood that she and husband Rob Starbuck enjoy living in.

3. Both Alder Maurice Cheeks and Supervisor Carousel Bayrd reported on current activities of the City and County, respectively. Both responded to questions by the membership.

4. President Thoreson gave his State of the Neighborhood speech to rapt attention and deep appreciation.

5. Elections were held for the odd-numbered district representatives. Elected were: (1) Chuck Kreimendahl, (3) Jim Thoreson, (5) Denise Lamb, (7) Steve Graham, (9) Ron Rotter/Jane Sherwood, (11) Ed Rogers, (13) Mary J. Armstrong/Jason Butler, (15) Kay Reuter-Krohn/Dave Krohn.

6. Meeting was adjourned and refreshments enjoyed.

Minutes by Gary Poulson, Secretary

September 2013 Area Directors' Meeting Minutes

Tom Jarvis Friday 27 of September, 2013
Midvale Heights Community Association
September 24, 2013 Board Meeting

Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, E. Rogers, J. Chipault, G. Fischer, J. Butler, J. Lager, K. Reuter-Krohn

Others: C. Rotter, N. Lager, Marge Suitinn

1. President J. Thoreson called the meeting to order at 6:45 p.m.

2. Minutes were approved by voice vote

3. Treasurer’s report provided by R. Rotter. Rotter indicated that all revenues and expenses for T-Ball are reflected in the balance sheet of the Association. Membership money was discussed. Rotter believed there were 462 paid members.

4. Neighborhood watch was discussed. Marge S lives on the 4800 block of Tokay Blvd. Her home was broken into through an unlocked window. Nearby neighbors have also had break-ins in their cars and garages. The issue of reinstituting a crime watch program was discussed. Some of the past history with this topic was shared. Efforts were generally successful in the short run but over time they tended to diminish. Kreimendahl relayed information he had from the Madison Police Department. It was suggested that we hold a neighborhood meeting in November and invite our neighborhood police liaison to attend. It was also noted that the link to crime activity in neighborhoods did not seem to be consistently updated by the Police.

5. A discussion of the annual meeting took place. Joy Cardin (Wis. Public Radio) will be the featured guest. She prefers a question and answer format at and prefers an early start @6:30 p.m. The annual business meeting will occur after Joy is done. J. Butler will introduce Joy. Thoreson will do an annual “state” of the neighborhood speech. Also our local elected officials will be given time to speak. G. Poulson volunteered to order coffee. It was assumed that D. Lamb would provide other refreshments as she has done for past annual meetings.

6. It was noted that the rest concrete pad had been installed at Bison Prairie but no water fountain was installed. Rotter got a bid from Vital Signs to repair our damaged neighborhood sign for $ 1,000. It was noted that a new sign would cost between $2200 and $3300. If a smaller sign was utilized, it would cost around $1100. C. Kreimendahl moved that we replace the Mineral Pt. Road damaged sign with a smaller new sign. Motion was seconded and unanimously approved.

7. Membership committee was working on a welcome to the neighborhood letter to be attached to a membership application. The target was the new apartments opening up on Segoe and Odana Roads.

8. E. Rogers continued the discussion of converting part of Segoe Park to be a community garden. To move this forward there needs to be a survey of near-by neighbors and an oversight neighborhood committee.

9. Adjournment at 7:50 p.m.

Minutes by Gary Poulson, Secretary

August 2013 Area Directors' Meeting Minutes

Tom Jarvis Thursday 29 of August, 2013
Midvale Heights Community Association
August 27, 2013 Board Meeting

Bd. Members Present: C. Kreimendahl, G. Poulson, J. Thoreson, D. Lamb, C Bunge, T. Jarvis, R. Rotter, F. Stautz, E. Rogers, J. Chiphault, G. Fischer, M.J. Armstrong, J. Butler, J. Lager, K. Reuter-Krohn.

  1. Meeting called to order by J. Thoreson at 6:48 pm.

  2. Minutes approved.

  3. R. Rotter reviewed treasurer’s statement and answered questions. Rotter noted a balance of nearly $33,000.

  4. Discussion of the annual meeting set for the 4th Tuesday of October. Several names were brought up for a speaker, including Sarah Day, Rob Starbuck/Joy Cardin and Tony Galli. G. Poulson volunteered to contact Sarah Day# D. Lamb talked about the Emerging Neighborhood Grants from the City. It was determined that with reduced funding the grants would be targeted for neighborhoods with significant issues and Midvale Heights would not fall into that category.

  5. T. Jarvis passed out sample of the street directory. The printed version of the neighborhood directory would not contain this information. The resulting size of the directory would be half as long as the previous version. We have 458 members at this point. The directory and membership card will be mailed by early September.

  6. E. Rogers attended the Parks Commission and requested planting more trees for shading and adding an amenity to an underutilized Segoe Park. Rogers reported that the best we could hope for is one tree and that was iffy. There is a City grant program for new community gardens. Rogers believed that Segoe Park met most of the criteria. What was needed was surrounding neighbor support and a steering committee. A survey of nearby neighbors was discussed as a next step.

  7. M.J. Armstrong stated that she is concerned about turning options and difficulties at the Odana and Segoe intersection. So much traffic is coming through that area from Odana and Whitney Way. Others expressed similar concerns and speculation that the new apartment complex might add to the problem. Some members believed that an updated traffic study should be conducted by the City after the apartments are open. C. Kreimendahl would contact Alder Cheeks .

  8. Regarding the Bison Prairie bike rest area, Arthur Ross from the city has not responded to recent calls.

  9. Meeting adjourned @ 7:50 pm.

Minutes by Gary Poulson, Secretary

June 2013 Area Directors' Meeting Minutes

Tom Jarvis Saturday 29 of June, 2013
Midvale Heights Community Association
Board of Directors Meeting
Tuesday, June 25, 2013


Board members present: J. Thoreson (presiding), D. Lamb, C. Bunge, T. Jarvis, F. Stautz, R. Rotter, E. Rogers, J. Chipault

Also present: Cathy Rotter, Paul Mendenwaldt

  1. Call to order: J. Thoreson called the meeting to order at 6:45 p.m.

  2. Minutes: The minutes of the May 28, 2013 meeting were approved, with correction of the spelling of J. Chipault’s name.

  3. Treasurer’s report: R. Rotter distributed a report, showing cash and bank account balance of $31,156.62.

  4. Membership: Members of the membership committee reported that a meeting was scheduled for July 2 to finalize plans, including a post-card mailing to residents who haven’t joined. So far, 335 members had signed up. There was an information table at the picnic. Note: At the mention of the picnic, members pointed out that the picnic went well, with some 200 people in attendance.

  5. Bison Prairie/bike path area: D. Lamb reported that several members had met with Arthur Ross for an overview of the amenities to be added at the area. Their location will be south of the bike path, next to Midvale Avenue. Plans do not include a water fountain or spigot to permit watering the plantings in the area. Board members agreed with D. Lamb’s statement that the Association should lobby with alders and others for water access. J. Thoreson and D. Lamb agreed to pursue the matter with alders.

  6. Green Team: J. Thoreson reported that Janice Gary had changed her schedule for working at the Bison Prairie Gateway area to 4:00-7:00 Mondays and 7:00-10:00 Fridays. He also reported that Nan Lager would be meeting with City employees soon concerning the Tokay plantings.

  7. Annual Meeting: Board members agreed that the Annual Meeting should be scheduled for October 22 and that there should be an announcement in the newsletter. There was some discussion of format and program ideas.

  8. Other matters: R. Rotter indicated that he had picked up the broken neighborhood sign and delivered it to the sign company. He agreed to check on getting it repaired and re-installed. He also reported that he was working on replacing the Little Free Library across from Piper Park that was vandalized. J. Thoreson agreed to pursue the matter of MHCA’s offering to assist the Westmorland neighborhood association with their July 4th events. E. Rogers pointed out that Segoe Park seems to be underused, including the playground equipment. Board members expressed various ideas for improving the park. J. Thoreson and E. Rogers agreed to pursue the issue.

  9. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50.

Charles Bunge, acting secretary

May 2013 Area Directors' Meeting Minutes

Tom Jarvis Thursday 20 of June, 2013
Midvale Heights Community Association
Board of Directors Meeting
Tuesday, May 28, 2013

Bd. Members Present: C. Kreimendahl, G. Poulson, J. Thoreson, D. Lamb, P. Haskew, T. Jarvis, R. Rotter, F. Stautz, E. Rogers, J. Chiphault, G. Fischer, J. Butler, K. Reuter-Krohn.
Also Present: Ald. M. Cheeks, C. Rotter

  1. Meeting called to order by J. Thoreson at 6:50 pm.

  2. Minutes approved with editorial corrections and embellishments.
  3. R. Rotter reviewed treasurer’s statement and answered questions.

  4. Membership report P. Haskew deferred to T. Jarvis regarding online registrations. Jarvis reported that 22 folks attempted membership registration online with varying degrees of success. Rotter stated that @ 200 completed forms were mailed in. Membership committee should meet soon. It was suggested to follow up with a postcard to those not returning the membership form. Haskew reported that some new businesses are joining the discount program. Hy-Vee market restaurant is considering this program.

  5. Thoreson reported that the picnic planning is pretty much set. Planning on 300 meals with Hy-Vee catering the meat part of the event. Invites will be sent to the Mayor, State Representative, Alder, and County Supervisor. G. Poulson said he would make some of those contacts including the local fire house. The event will be 6/20 starting at 6 pm.

  6. Thoreson lead a discussion about the website. Should we continue to have one when so few people visit the site? Jarvis reviewed the history of the website including the costs. Those costs have been covered by Jarvis since hosting it had some advantages to him. We may need to consider how much band-width we need and use. Jarvis does not have a current problem hosting the site, but there is no guarantee that his family would live in the neighborhood. Several expressions of support and appreciation for Jarvis taking on this role. Also concern expressed that Jarvis shouldn’t have to bear the cost of MHCA’s web needs current and future. A motion was made and adopted expenses related to having a MHCA web-site, up to $30 a month paid on a quarterly basis should be paid to the webmaster (Jarvis).

  7. Regarding the Bison Prairie bike rest area, Arthur Ross from the city could not attend tonight. A small group should meet to discuss future of project. Names suggested included Janice Gary, Laura Brown and from the Board E. Rogers, D. Lamb and C. Kreimendahl.

  8. Lamb reminded us that we do not meet in July and that we should start to think about a speaker for our annual meeting. Rotter picked up damaged neighborhood sign and dropped off at Vital Signs. J. Chiphault wondered if there were any neighborhood sites for Madison Makes Music day on 6/21. Rotter stated that he would investigate replacing the Little Library box that was at Piper Park. Haskew wondered if should make an effort to sign up as new members those folks who would be moving in to the apartments at Segoe and Odana.

  9. Meeting adjourned @ 7:50 pm.

Minutes by Gary Poulson, Secretary