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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

April 2012 Area Directors' Meeting Minutes

cabunge Saturday 28 of April, 2012




Midvale Heights Community Association

Board of Directors Meeting

April 24, 2012


Minutes


Present: C. Kreimendahl, J. Thoreson (presiding), D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter, Carousel Bayrd

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of March 27 were approved with one addition: C. Kreimendahl gave the Secretary a copy of a letter from the MHCA President to David Dryer, City Traffic Engineer, supporting the City’s proposal to light the Southwest Bike Path. The Secretary indicated that the minutes would show that a copy of this letter was attached to the Secretary’s copy of the minutes.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,067.41, along with other information on the Association’s finances

4. County Supervisor report: Carousel Bayrd made a brief report on County matters, including the fact that she had been elected Second Vice-chair of the County Board.

5. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

6. Newsletter: D. Lamb announced that the upcoming newsletter was the membership-drive issue that would contain the membership form and a plea to join the Association. Enough copies would be printed to allow distribution to all residences of the neighborhood. She suggested that Board members alert block captains that they would need to distribute newsletters to everyone on their blocks. Brief discussion of membership matters and newsletter distribution followed.

_7. Green Team: J. Gary reported that the clean-up day for the Tokay median plantings had gone well. Maintenance work on the Bison Prairie Gateway continued, including completion of a controlled burn and removal of garlic mustard plants, but more work remained. She had continued work on a “show and tell” garden of prairie flowers. R. Rotter volunteered to make a sign for the area that would encourage passersby to help maintain it. As part of the discussion of Green Team matters, J. Thoreson pointed out that the neighborhood entrance signs were in need of painting. He and R. Rotter agreed to get bids for painting them, starting with painters living in the neighborhood.

8. Bylaws amendment: C. Bunge distributed a proposal to amend the Association bylaws to make Article 1, Section 2 read: Dues. Dues for membership shall be established by the Board of Directors and shall be payable on a per-household basis. Motion made and seconded to adopt this amendment. Because a two-thirds vote of those present was required to amend the bylaws, the vote was by show of hands, and the motion passed 9-0.

9. SAIL presentation: J. Gary reported that the group, Support for Active Independent Lives (SAIL), a nonprofit organization for the support of senior citizens, had expressed willingness to make a presentation to MHCA members. Board members suggested that this would be a good topic for part of the program for the Annual Meeting in the fall.

10. University Research Park: C. Bunge reminded the Board that he was the neighborhood observer for the University Research Park Design Review Board. He reported that most of the parcels in the original park had been developed, and there was not much action by the Design Review Board to report. However, one upcoming development of interest to the neighborhood was a planned employee garden on the grounds of the UW Hospitals sports medicine facility on Tokay Avenue. The Design Review Board had approved plans for this garden, contingent on its being well maintained, so as not to be a neighborhood eyesore.

11. Other matters: T. Jarvis provided a tutorial to Board members on using the Association website, including posting content there. D. Lamb reported that she had learned that demolition of the building at Segoe and Odana was scheduled to start in May. J. Gary reported a contact from Alice Punwar regarding the disposition of materials that had accumulated during the preparation of the neighborhood history book. R. Rotter volunteered to store them with other Association materials that he was storing. For some work she is doing on a chronology of activity on the Bison Prairie Gateway, J. Gary asked how she could gain access to back issues of the Association newsletter. R. Rotter and D. Lamb offered to let her use issues that they had, and a Board member suggested that the Wisconsin Historical Society Library housed back issues of the newsletter.

12. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:30 p.m.

Charles Bunge, Secretary

March 2012 Area Directors' Meeting Minutes

cabunge Thursday 05 of April, 2012




Midvale Heights Community Association

Board of Directors Meeting

March 27, 2012


Minutes


Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Cathy Rotter

1. Call to order: J. Thoreson called the meeting to order.

2. Minutes: The minutes of the Board meeting of February 28 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,115.41, along with other information on the Association’s finances. He reported that income and expenses for the T-ball program had begun.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Bike path lighting: C. Kreimendahl distributed a draft letter regarding a City Traffic Engineering project to install lighting for the Southwest Bike Path. He reported that the Westmorland neighborhood association had sent a letter of support to the city, citing the neighborhood plan. He also reported on an informal survey that he had conducted of residents living near the bike path. He had contacted the Traffic Engineering office and learned that there were still decisions to be made about the project. A motion was made, seconded, and passed to have C. Kreimendahl and J. Thoreson refine the draft and to send a letter of support for the project, citing the neighborhood plan.

7. Green Team: J. Gary reported that Nan Lager had announced April 21 as clean-up day for the Tokay plantings. Note: The date was subsequently changed to April 14. J. Gary said that the permit for a controlled burn at the Bison Prairie Gateway had been issued and that the burn would occur soon. A “show and tell” on prairie flowers was upcoming.

8. Midvale Lutheran Church parking lot expansion: J. Thoreson distributed a letter from Midvale Lutheran Church announcing an informational meeting on the expansion of the church parking lot. Board members indicated that they might attend this meeting. No other action was taken.

9. Green Madison: J. Thoreson reported on a recent meeting on the Green Madison program. He asked the Board’s reaction to the idea of MHCA’s sponsoring (perhaps with theWestmorland neighbor association) an informational meeting on this program. Board members reacted positively, and J. Thoreson indicated that he would follow up on the idea.

10. Annual picnic: A Board member asked whether or not a date had been set for the annual neighborhood picnic. This raised the issue of whether or not someone had agreed to coordinate the picnic. J. Thoreson agreed to check with Denise Lamb and Christine Sveom and to report back to the Board.

11. Membership drive: P. Haskew raised the issue of whether or not the membership discount card has been used often enough to make it a useful membership service or recruitment device. Board members reported that they used the card infrequently. Other matters regarding the annual membership drive were raised. P. Haskew indicated that he would bring together a membership committee and make some proposals to the Board at its May meeting. C. Bunge pointed out that the Association bylaws were out of date regarding membership matters. He volunteered to prepare updating language for consideration at a future meeting.

12. Website: T. Jarvis announced that he was updating the Association website and invited Board members to advise him of needed updates. He volunteered to give a tutorial on using the website, including posting content there. Board members suggested that such a tutorial be given at the branch library following a future Board meeting.

13. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

February 2012 Area Directors' Meeting Minutes

cabunge Friday 23 of March, 2012


Midvale Heights Community Association

Board of Directors Meeting

February 28, 2012


Minutes


Present: J Thoreson (Presiding), P Haskew, J Gary, D Lamb, P Schell, T Jarvis, G Poulson, J Lager, K Reuter-Krohn

Special Guest: J Sweet

Also Present: N Lager, K Rotter

Special presentation was made to long-time board member and green team leader Jean Sweet. A commemerative plaque was prepared and given to Jean. Cake was enjoyed by all present.

1. Call to order. J Thoreson opened the meeting and those present introduced themselves.

2. Minutes. The minutes of the January 24, 2012 were approved as distributed.

3. Elected official’s reports. Neither Alder Solomon nor Supervisor Bayrd are able to attend this meeting.

4. Newsletter report. D Lamb indicated that we will try a new printer for the next issue. Lakeside Printers will be tried. They have a good reputation working with non-profits and should provide good turn around. It is recommended that we reduce the printed copies to 650. The May-June issue will be the membership issue and it needs to be distributed to all residents.

5. Little Libraries. D Lamb reported that there were 4 Little Libraries in our neighborhood. She wondered if there were other possible residential locations or possibly in our local parks. To locate a new library box a neighbor needs to “adopt” the library box. The boxes can be built and installed for about $ 500. Some of the boxes are specially decorated and some contain special collections.

6. Green team. N. Lager is working with the city to get roses planted in the median area near Woodside Street in honor of Jean Sweet. Jean will be recognized by the Parks Department ‘s annual event for volunteers.

7. Lighting for SW path. It was reported that C Kreimendahl represented Midvale Hts. at a meeting called to discuss adding lighting along the SW path. Some residents in the Dudgeon-Monroe neighborhood are opposed to adding lights. Westmorland representatives support more lighting. A proposal from the City will be forthcoming.

8. Incidents. J Thoreson reported that there was a “tagging” incident on Fairway Street. Also some issues in Odana Hills Park relating to late night noise and alcohol consumption.
9. Polling Place. G. Poulson reported on the primary election that was held at Odana Hills Golf Course. A possible new polling place for future elections is being explored by the City Clerk.

10. Bison Prairie. J Gary reported that there will be a controlled burn at the Bison Prairie sometime in April. Work crews are needed in May to do edging, tilling, mulching, weeding and planting. The 10th anniversary celebration will be August 19th .

11. Adjournment. The meeting was adjourned.

G. Poulson, Temporary Secretary

January 2012 Area Directors' Meeting Minutes

cabunge Tuesday 31 of January, 2012




Midvale Heights Community Association

Board of Directors Meeting

January 24, 2012


Minutes


Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, S. Schmidt, J. Lager

Also present: Nan Lager

1. Call to order and introductions: J. Thoreson opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of November 22 were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a treasurer’s report showing a cash and bank account balance of $21,985.92, along with other information on the Association’s finances. Questions and discussion regarding balances in various accounts followed.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Brian Solomon was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb distributed a draft of wording for a Common Council recognition award for Jean Sweet and asked for comments and suggestions. Discussion followed regarding timing of the award and other matters. Nan Lager indicated that she would nominate Jean for a “Spirit of Service” award for volunteers.

7. Newsletter: D. Lamb announced that she had changed printers for the newsletter. She indicated that she needed more copy for newsletter issues. She agreed to notify Board members of copy deadlines, so that they would know when to write and submit items.

8. MHCA website: T. Jarvis asked the Board for advice regarding putting information about lost pets on the MHCA webpage. Board members agreed that he should not establish a general pet registry on the website, but that he should put information regarding lost pets on the webpage. Also, that he should email information regarding lost pets to MHCA members. There was some discussion of other matters concerning the website, including the advisability of buying the domain name for another several years.

9. Other business and announcements: P. Haskew announced that he had checked on having “Yield” signs installed at intersections on Ames St. The City Traffic Engineer will check on the feasibility of doing this. G. Poulson indicated that he would pursue the matter of locations for polling places for neighborhood voters. C. Kreimendahl and others reported on a meeting about lighting on the bike path in the neighborhood and adjacent neighborhoods. While such lighting is called for in the neighborhood plan, Board members felt that the Board should not take a position on the matter at this time.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:50 p.m.

Charles Bunge, Secretary

November 2011 Area Directors' Meeting Minutes

cabunge Thursday 01 of December, 2011




Midvale Heights Community Association

Board of Directors Meeting

November 22, 2011


Minutes


Present: C. Kreimendahl, G. Poulson, J. Thoreson, P. Schell, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Nan Lager

1. Call to order and introductions: D. Lamb opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the Board meeting of September 27 and of the Annual Meeting were approved as distributed.

3. Treasurer’s report: There was no formal treasurer’s report. D. Lamb reported that the Association had received the final $2,000 from the City for the neighborhood plan project. Because the Westmorland neighborhood association had contributed more to the project than MHCA, some $3,000 would need to be paid to Westmorland to close the books on the project.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair was unable to attend the meeting, and there was no alder report..

6. Recognition award for Jean Sweet: D. Lamb indicated that it was possible to get a Madison Common Council Civic Recognition Award for people who have given outstanding service to the community. She recommended that MHCA seek such an award for Jean Sweet, in recognition of all the many ways she has served the neighborhood. After some discussion, D. Lamb agreed to pull together some wording, to send it out to the Board for comment, and otherwise to pursue the matter. Board members suggested that planting a tree on the Tokay median would be appropriate, as well, and the Board agreed with this idea.

7. Organizational matters: D. Lamb asked the Board to consider whether or not some changes in the procedures for electing officers of the Association were needed, especially whether or not the Vice-President should automatically become President at the annual election of officers. Board members expressed the opinion that past practices and procedures had worked adequately and that no changes were needed. There was also some discussion of the desirability of having more standing committees, such as a social events committee, a finance committee, and a committee to foster implementation of the recommendations in the neighborhood plan. There was broad agreement that such committees would be desirable, but no specific action was taken.

8. Green Team: Arising out of the discussion of having a social committee and more social events, J. Gary suggested that there be a social event celebrating the upcoming tenth anniversary of the development of the Bison Prairie Gateway. The Board agreed that this was a very good idea.

9. Ballot Box tool: D. Lamb indicated that this online survey service might be a way for MHCA to gather information on opinions and ideas of members. After discussion there was consensus that this was probably not a useful tool for MHCA.

10. Election of officers: D. Lamb indicated that she did not wish to be nominated for President for 2012. She reminded the Board that the office of Vice-President was vacant. Charles Bunge and Ron Rotter indicated that they were willing to be nominated for Secretary and Treasurer. Chuck Kreimendahl was nominated for Vice-President, and he agreed to run. On the promise by D. Lamb that she would serve as informal “co-president,” Jim Thoreson accepted nomination for President. It was moved and seconded that this slate be elected as officers for 2012. The motion passed with no dissenting votes.

11. Adjournment: Motion was made, seconded and passed to adjourn.

Charles Bunge, Secretary

October 2011 Annual Meeting minutes

cabunge Monday 07 of November, 2011




Midvale Heights Community Association

Annual Meeting

October 25, 2011


Minutes


The MHCA Annual Meeting was held at Sequoya Branch Library on October 25, 2011, with some 30 persons in attendance. Denise Lamb welcomed those attending and invited them to enjoy refreshments.

Business Meeting (Denise Lamb, presiding)

Introduction: D. Lamb called the business meeting to order. She made a brief report on activities of the Association Board over the past year. Members present asked questions and made comments on her report and other neighborhood matters.

Election of Area Directors: D. Lamb presented the slate of nominees for Area Directors for areas l, 3, 5, 7, 9, 11, 13, and 15, consisting of the incumbents, except for the nomination of Jim Thoreson for Area 3. She invited further nominations. There were none. Motion was made and seconded that nominations be closed and that the slate be elected. The motion passed with no negative votes.

Other business: The following resolution was moved, seconded, and passed (with a round of applause): A resolution of thanks and recognition for Jean Sweet. Thanks for her many years of effective work as a Board Member for MHCA and as a member of countless committees and working groups. And recognition that our neighborhood is a better and more beautiful place to live, as a result of her hard work and leadership.

Also adopted with a round of applause was a resolution of thanks to Denise Lamb for her years of hard and effective work as President of the Association.

There being no other business, the business meeting adjourned to the program.

Program:

D. Lamb introduced Eric Christianson, who gave a talk on recent changes to Wisconsin election laws and their probable impact on voting in Madison. Questions and discussion followed. Carousel Bayrd and Matt Phair made brief remarks on matters before the City Council and the County Board, especially budget matters.

Charles Bunge
Secretary