MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

March 2017 MHCA Minutes

chuckkrei Thursday 20 of April, 2017
TUESDAY March 28, 2017, 6:45 pm
Present: E. Rogers, C. Kreimendahl, G. Paulson, D. Lamb, T. Trapp, T. Jarvis, R. Rotter, G. Fischer, J. Chipault, J. Lager
Also present: Nan Lager
1. Rogers called the meeting to order at 6:50 p.m.
2. Minutes of the January and February, 2017 meetings reviewed. Motion/second to approve. Motion carried.
3. Treasurer Rotter outlined the Net Worth/Transaction Reports reflecting account/asset balance of $50,132.42. He reported that he may do a 32-year summary to track expenditures over the years.
4. Dane Co. Circuit Judge candidate Marilyn Townsend gave a presentation about her election race and took questions (also present her spouse Fred Wade and campaign manager Liz).
5. No legislative reports were available.
6. Summer Concert Series discussed by Lamb who has confirmed 3 of the 4 bands for July dates. Food cart availability is being researched, as is a possible alternate rain location.
7. Rogers announced Midvale Lutheran Church as picnic rain venue. Picnic budget to include $150 for church cleanup costs if needed.
8. MHCA Membership chairperson still being sought. Should be set up for membership drive commencing in May. Jarvis will contact members who signed up as volunteers to solicit a chair/committee.
9. Dane Co. Circuit Judge candidate Jill Karofsky gave a presentation about her election race and took questions (also present campaign manager Melissa Mulliken).
10. Reminder given about the Bison Prairie cleanup day on 4/2 at 2 p.m.
Meeting adjourned at @ 8:30 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

January 2017 MHCA Minutes

chuckkrei Thursday 02 of February, 2017
TUESDAY January 24, 2017, 6:45 pm
Present: E. Rogers, C. Kreimendahl, J. Thoreson, D. Lamb, E. Mackey, L. Raihala, T. Jarvis, R. Rotter, G. Fischer, J. Chipault, S. Fitzsimmons, J. Lager
Also present: Nan Lager

1. Rogers called the meeting to order at 6:50 p.m.
2. Minutes of the September, October and November, 2016 meetings reviewed. Motion/second to approve. Motion carried.
3. Treasurer Rotter’s report presented and indicates account/asset balance of $48,279.88. Report included recent account adjustments, 6-year annual comparison, transaction detail and 22-year fiscal graph.
4. Lamb reported Segoe Park Concert planning, suggesting possibly two instead of four concerts with hopes for better overall attendance. Would get food carts, and possibly a tent in case of rain. Board feedback was to keep four concerts on Fridays in July.
5. Fitzsimmons discussed Neighborhood Watch program growth. May reach out to other neighborhoods to train/collaborate. If available, police mounted patrol may be at summer picnic. Proposed accepting donations for expenses for the upcoming May, 2017 West District police appreciation event and using the MHCA 501(c)3 conduit to allow more businesses to make a tax-deductible donation. If donations were greater than expenses, extra moneys would go to our Neighborhood Watch. Motion/second to authorize use of 501(c)3 for such donations. Motion carried.
Next Watch meeting 2/14 with K-9 dogs. There are still new Watch members getting registered.

6. Announcements included that garage sales is seeking a coordinator and will likely only continue if someone steps forward by 6/15/17.
Rogers will invite Rep. Therese Berceau to a spring meeting to give a legislative update. In response to an inquiry, he will also extend an invitation to judicial candidate Marilyn Townsend to attend an upcoming meeting.
Fitzsimmons emphasized the importance of partnering with and supporting the police.
Rotter questioned the propriety of political announcement in Watch Weekly Digest that Fitzsimmons was running for City Council because MHCA does not endorse candidates. Concerns about non-profit status discussed. Fitzsimmons acknowledged problem.
The possibility of spring local election candidate debate sponsorship by MHCA was discussed but no formal action taken. Rogers will check with other neighborhoods about sponsoring such debate.
Meeting adjourned at @ 8:20 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

MHCA Board November 2016 Minutes

chuckkrei Wednesday 18 of January, 2017
TUESDAY NOVEMBER 22, 2016, 6:45 pm

Present: E. Rogers, C. Kreimendahl, J. Thoreson, D. Lamb, T. Trapp, L. Raihala, T. Jarvis, G. Fischer, S. Fitzsimmons, J. Lager, K. Reuter-Krohn
Also Joe Parisi, Dane County Executive (and assistant), Elizabeth Mackey, Nan Lager

1. Rogers called the meeting to order at 6:50 p.m.

2. Motion/second to adjust agenda to have Parisi talk first. Motion carried. Parisi discussed that budgeting was done and now with reserve funds, Dane Co. has achieved a AAA bond rating. Update on lake conditions revealed that both urban and rural programs are in place to help reduce phosphorus. Rogers mentions 3-Area Midvale Hts organics recycling/separation pilot program. Parisi says County digesters might be help to help that program. New operators at the Waunakee manure digester have fixed prior problems. Springfield has a newer digester with Gundersen Health partnering with other private entities. Homeless Day Resource Center is under development at the E. Washington site of the former Greater Madison Chamber office with estimated 9/2017 completion. Also the County Veteran’s Service Organization is operating the veteran’s center to provide a variety of services. The County Jail (maximum security at the City-County Bldg) planning is underway for being updated, remodeled and improved for safety.

3. Elizabeth Mackey introduced as Area 6 resident interested in joining Board. Motion/second to elect her to fill the vacant Area 6 directorship. Motion carried.

4. Minutes of the September and October meetings will be deferred to January.

5. J. Lager presented Treasurer Rotter’s report indicating account/asset balance of $48,946.70.

6. Nominations/elections for Board Officers took place and elected were the following: President E. Rogers, Vice President S. Fitzsimmons, Secretary C. Kreimendahl, Treasurer R. Rotter

7. Kreimendahl reported on the Bison Prairie natural area near the bike path. Nancy Kieraldo is heading up the effort to improve native plantings including a spring burn and new plants. The neighborhood sign and the bison statues may need some repair next year. Budget for all to be determined.

8. Rogers reported that Midtown police station advocates want another letter of support from MHCA Board. After much discussion, motion/second to renew our support for the Midtown project. Motion carried. Rogers and Fitzsimmons will collaborate on drafting the letter.

9. Discussion about the Hy-Vee/Westgate property development. There has been no recent update from the developer. General consensus expressed that we should continue to monitor and work with City to adhere to the neighborhood plan goals.

10. Meeting adjourned at @ 8:07 p.m.

October 2016 Area Directors' Meeting Minutes

chuckkrei Sunday 04 of December, 2016
Midvale Heights Community Association Annual Meeting
Tuesday, Oct 25th 2016 – 6:30 p.m. – Sequoya Branch Library

Area Directors present: Ed Rogers, Chuck Kreimendahl, Jenny Chipault, Jim Thoreson, Steve Fitzsimmons, Jonn Lager, Wendy Weber, Gregory Fischer, Tim Trapp, Ron Rotter, Lorie Raihala , Tom Jarvis, Gary Poulson, Denise Lamb, Paul Haskew
  1. Call to Order - Ed Rogers
    1. There are 10 meetings of the Midvale Heights Community Association Board each year, with the October meeting being our special annual meeting
  2. Guest Speaker - Sarah Day, American Players Theatre (APT)
    1. She calls herself a product of Midvale Heights. She was born in October of 1958 at Madison General Hospital. Her first home was on north Midvale Blvd near Hilldale. The year before she was born, her parents lived in Washington DC but they bought land on Sherwood Rd. In 1961 they built a house designed by an architect who did mid-century modern homes on the west side of Madison. She lived two doors down from Piper Park and had a very idyllic 1960s childhood. She was the only child of older parents. The home on 4806 Sherwood Rd still has wall-to-wall carpeting and wood paneling. People from the neighborhood were a part of the community; the doctor that delivered her lived down the street, as did their dentist and insurance agent. There were two horses next door to her when she was growing up. She knew all the people that lived around her. She had Odana School, which was half a mile away and was a perfect walk, and she had great teachers there. She played Lady MacBeth in Mr. Gilbertson's class at Odana School. There were cows on the way to Odana School, which was only about 5 years old as a building at the time. Another memory that she has is of Piper Park, where she played on the playground equipment and looked forward to the Stagecoach Players coming through. July 4th was always fun because you would decorate your bike and parade around the park and then go to the fireworks at Westmorland Park. Christmas was always a time of real celebration - there was a sign on Holiday Drive that said "Holiday Drive Greetings" and they would deck themselves out because they took their name seriously. They had nice local shopping between Westgate (which had Manchester's, JC Penney's, Rennebaum Drugs, Uncle Paul's Toy Store, etc.) and there was the Midvale Plaza area with the cornerstone being Sequoya Library, but the other favorite was the Baskin-Robbins. From 1986 to 2008 she was living in Spring Green and her home was taken away by the floods. On her Father's 89th birthday, she called him and that day she moved out and her Dad broke his hip. Without a home and working at APT and with her father passing she had her house on Sherwood Rd as a sanctuary. Was able to go back to a home filled with memories of the love of learning, love of each other, and a lot of laughter. Thanks for having me back in Midvale Heights.
      1. Is there a role that you haven't played that you'd like to get into your repertoire?
        1. She always looks forward to whatever is offered. Pretty content with whatever comes her way.
      2. Can you tell us a little about the plans of APT
        1. The stage has disappeared. It has been bulldozed. 6.2 million dollars have been raised. A lot of people were sad but she is excited about it. Will lose a few seats on the side. Will have better accessibility. Will have more flexibility on the stage. A lot of trees have had to go but they will be planting more.
      3. What high school did you attend?
        1. West High. Cherokee for Junior High.
      4. Was Odana Golf Course a golf course when you were growing up?
        1. Yes, she took her wagon there to sell lemonade.
      5. Where was Odana School?
      6. On Tokay right behind Westgate. Epic just left there.
      7. There was a fire at Odana School?
        1. There was an arson fire there and then a decision was made to disperse the kids. There weren't a lot of younger kids coming into the neighborhood at that point so the kids were split between Midvale, Thoreau, and Van Hise.
      8. Our community has changed a lot (how we communicate, technology) - how would your generation live in this town today?
        1. She hopes that every child is wanted and cared for in a loving home. It was a very homogeneous population - usually just one income earner (the father) and most of the men were WWII or Korean vets who could get a college education because of the GI bill and they had professions that their parents wouldn't have dreamed they could have. The investment America made paid off. Wish that more people had an opportunity to get an education. It's how we can invest in ourselves in the best possible way.
      9. What did you do between West High and APT?
        1. Graduated from University of Wisconsin with degree in medieval history and while she was there she worked at Wilson Street East dinner theatre (present Essen Haus) doing 8 shows a week ($115/week) and then worked at Wilson Street East, The Fireside, lived in Chicago and Champagne/Urbana and then in 1986 joined APT.
      10. 4813 and 4805 Tokay are hosting garden walks this weekend at 12 noon on Saturday and they will be giving tours of their premiere landscaping.
      11. Midvale Heights Community Association has put together a little book about the history of our neighborhood for $10. Can be purchased in the library.
  3. Neighborhood Report - Ed Rogers
    1. It is a privilege to serve as head of a board that treasures its traditions. E Rogers speaks about what we do to that end. In 6-7 weeks, Santa will be visiting homes as coordinated by the Midvale Heights Community Association (MHCA) board. In July, we had the 75th annual Westmorland Park July 4th parade and, as in decades past, our Association pitched in and helped sponsor games and dunk tanks. We do more than keep the old traditions going. We work hard to sustain the quality of life we have here. The park at the corner of Tokay and Segoe Rd, Slater Park (Slater was charter director of this MHCA), which is known as "Shady Park" by kids in this neighborhood. As we all say, some trees were marked in orange spray-paint this spring; the emerald ash borer is hitting our trees. The city is removing 10,000 trees from public lands. Our neighbors gathered online and reached out to the MHCA and our association got together and decided that we would help them coordinate a donation drive. They raised hundreds of dollars to preserve the canopy in our parks. Our association decided to match them more than dollar-to-dollar to make sure they raised enough money. MHCA also coordinated meetings with Parks and arborists to plan for orderly retreat of trees and then replacement. Already have 3 new trees planted in that park. Speaking of playgrounds, we also have contributed to both Van Hise and Midvale Elementary playgrounds. We also have the city and our alder making sure we have a seat at the table regarding the redevelopment of Westgate Mall. They will be renovating that space and will make sure it's agreeable to the neighborhood. Mentioned traditions that we're keeping going, but we're also starting new traditions. Three years ago, we did a survey to ask how our MHCA can make sure Segoe Park can be properly utilized. We wanted to know what the association could do to make that park better. We had lots of people let us know that they wanted live music and concerts in the park. Since that survey, we've had 15 bands perform at that park and have started a tradition of having music on Friday nights in July in that park. Thanks to members - it's your donations and dues that make all these projects possible. None of this would be possible without generous support, year-in and year-out. If you're not a member, check out MidvaleHeights.org.
  4. Board of Directors Election - Ed Rogers
    1. Area 6 director Paul Haskew has decided to retire from the board. This area is roughly Keating Terrace, Ames, Segoe Rd, and Orchard Drive. If there's anyone who lives in that part of the neighborhood, we would love to have you on our board. E Rogers can talk to anyone interested.
      1. Motion and second to nominate incumbents for all areas barring Area 6, which we will leave open for now. Voice vote.
        1. Motion carries.
  5. Midvale Heights Neighborhood Watch - Steve Fitzsimmons
    1. Neighborhood Watch has been going for two years. There is a crime digest that he emails out every week to let people know what's going on in the neighborhood. Have monthly meetings with the FBI, police, fire department, personal safety, etc.. Everyone is invited. These meetings are held at Midvale Community Lutheran Church and tend to go for 1.5 hours. We build a community. It's just a bunch of friendly people who gather and share good things about Midvale Heights. We have the largest Neighborhood Watch in the city and the police ask S Fitzsimmons what the key to success is and he says it's the community. Next meeting is Nov 15 and they will be talking about identify theat. On Dec13, they meet with Chief Koval to discuss the police department.
  6. Madison Common Council Report - Maurice Cheeks
    1. M Cheeks has been our alder for a little more than 3 years, served on board of estimates.
    2. It occurs to him that several people in the room see his letters in the newsletters but don't know him. In addition to serving on city council, also on foundation for Madison public schools. In his day job, he leads a software company that is local and employs a lot of people in Madison, but does work across the world. Right now working with state to monitor prescription drug use and ensuring that people receiving prescription drugs don't become addicted; big data applications. He has been on city council for 3.5 years. Overview of some of the things going on this year: had first child, a daughter, this year. Regarding Westgate, he is in active dialogue with property owner and developer. No particular progress but good meetings are happening. The neighborhood has a plan for what that shopping center might be. Fear not for now. S Fitzsimmons talked a bit about the neighborhood role in public safety and surely you've read about public safety writ large and specifically as it relates to us on the west side, with regard to an additional police station. For those paying close attention, it feels like déjà vu because we have the same story every year around this time. As you're probably aware. the West District is disproportionately large compared to the city and response times are down and the West District is overburdened. The council has supported the addition of this police station that would separate the West District in half, but unfortunately it has been slowed down because of the mayor but it has been added back into the budget and the council tends to support it and it should be underway next year. He does not see the council wavering in their support for public safety for the residents. Send him, police, S Fitzsimmons letters of support; send letters of opposition to the mayor's office. Poll workers are working in this city and we can say that elections end November 8, not that it's an election day, it's an election season that ends November 8. Wisconsin was one of the earliest states, and Madison is one of the earliest cities, to vote and the nation is watching; He got a call from Hillary Clinton's campaign to ask how it's going in Wisconsin. There are states in the country that are being super active about automatic voter registration, by having a driver's license, and that's something Mark Pocan is working on but it's not something that seems to be getting traction. City of Madison takes the step so that any time a citizen is interacting with the government in a formal capacity, there's a moment there where all of your eligible documents are in front of you and in front of a city official and now it's a policy that these officials are obligated to ask if you are registered to vote. We have a predisposition in the city, first in the nation, to register people to vote as they are going about their business. At the board of estimates meeting last night, he supported a proposal for 5 new Madison Parks worker positions. Trying to move to a place where, rather than doing the really hard work of finding and recruiting and hiring 300 seasonal park workers every year, we can bring people in at the low-skill level and create ongoing positions for them and the city will invest in them to receive additional training. Parks department can lead in recruiting and training up municipal workers.
      1. An audience member is giving up driving and license is no longer active and she wondered how can she vote? She went to the DMV and they gave her a card and she voted tonight.
        1. That's an information problem and they are working on getting the word out. There are complaints filed against the state.
      2. Lived here for 40 years and concerned about Mineral Point Rd - traffic is too fast and she is concerned about kids that cross at Mineral Point and Segoe. Car took out her whole wall and oak tree in the front yard. Watched that traffic for 40 years. The people coming through don't live in our neighborhood. How do you slow that traffic down, I don't know, but seen traffic slow on Odana Rd by making single lane, side parking, and bike lane. Need to do that to Mineral Point Rd. It is not a highway. Shouldn't have right turn on red at that new light.
        1. Another person walks to campus and Hilldale, Westgate, and Mineral Point are the streets she's most afraid to cross and she has had close calls there over and over again. Police might want to do more proactive speed checks.
          1. Another person who lives on Midvale says police department periodically does some speed traps. Watched 12 people get pulled over in 15 minutes.
        2. Curious about 40 mph speed limit. Seems too fast
        3. New Midtown Station is slated for Mineral Point and Westmorland so maybe that will help.
        4. Audience member served on pedestrian/bicycle group. Speed traps don't' affect things long-term. The sort of things that work are things like narrowing the road. But you will likely get more diversion into the neighborhood if the road narrows. Terrace trees can help. Narrowing the road would take a lot of advocacy from people in this room.
        5. Alder Cheeks notes that the near west side is good place to live and the west side has this conflict that we don't have that many streets that allow people to navigate to downtown or to the opposite side of the city. This is a relatively dense area. There are a lot of people who experience this area differently. Drivers are going through the west side to get somewhere and we made a decision to not carve a highway through the middle of the city a generation ago. Our city has grown massively in the last 40 years. These are important consequences of growth. How do we support modes of transportation. Alternative is more brake lights and honking because there will still be the same number of cars using that street, just going slower. Need long-term transportation plans. In many ways, we are a model for other cities because of our bike system and support for public transit.
  7. Dane County Board Report - Carousel Bayrd
    1. C Bayrd has been our supervisor for 11 years. She is vice chair of executive committee for board of supervisors, also a Midvale Heights resident on Sherwood.
    2. She is married to a Madison native. She's a New Yorker. Lived here for 15 years. Have two daughters and they walk to Van Hise. Work at YWCA on racial justice, she's a civil rights lawyer. County government oversees 3 things: criminal justice (jails), human services, and environmental (lakes, parks, bike paths). She was vice chair for 3 years and she stepped down and now has working knowledge. We have fabulous leaders in Madison and Dane County. Have a vision and want to move it forward - pushing harder, done being nice, being a New Yorker. Problem with criminal justice system is horrendous racial disparities, one of the worst in the country. In the past two years, we have launched two programs. One pulls youth out of the criminal justice system (age 12-16) for municipal charges (disorderly conduct, retail theft, drug possession, rape, intoxication) - all judges can charge it at the state level and these are judges that charge it on local level and they can do restorative justice instead of going through the court system. This program is harder than going to court - pay fine and have parents mad at you and have criminal record. But with restorative justice, kids are asked what happened, what do you need help with, are you hungry/cold/need different friends, and we get closer to understanding the underlying challenges. Once you enter the criminal justice system, you usually get multiple entries into the criminal justice system, there's a jump from 0 charges to 3. Need to move it through at the county level. Companion program is for 17-25 year olds, it's a pilot program on the South side of Madison and might go city or county wide in this year's budget. It's a bail monitoring program that she's working on. If she's charged with a crime, she can post bail because she owns a house and a car and someone who is charged with a small crime and doesn't own a home or car maybe can't post bail. This doesn't affect safety. Harvard University is part of the conversation about reforming the bail. Doing a two year study of our bail and how we can change it and base it on safety. Also talk of adding intake workers because people are going to bail hearings and the district attorney isn't prepared; trying to speed that up so that people don't sit in jail. Attorney doesn't have resources to be prepared faster, so hope to add 2 staff to help with intake.
      1. Offer of encouragement for continuing to work on homeless issue
        1. Will open a day center. Catholic Charities wants to help with day shelter but don't necessarily want to hand out birth control and condoms. But won't let that get in the way for them to help because they have fabulous staff and they know what they are doing. Just need to determine a way to get those other resources.
      2. E Rogers notes that county executive Joe Parisi will be speaking to our board in November and the public can attend that meeting.
  8. Wisconsin State Senate Report - Fred Risser
    1. F Risser has served since 1962 as state senator, before that, he was in state assembly since 1956. He has never lost an election and is the longest-serving legislator in American history
    2. Being in the legislature for a number of years has its interesting moments. He had an experience on State Street (has condo on capitol square) where walking on State Street and woman in her 30s came up to him and said, "Senator, I've been wanting to meeting you and wanted to tell you how pleased she was with the letter you wrote. You wrote me the nicest letter and I put it in the scrapbook right next to the letter you wrote to my mother when I was born." That made him feel old. He was born and raised in this area and it was a farm when he was a kid. Warner was his grandfather (after whom the park is named). He can remember running around in this area and this is a neighborhood that he has seen evolve. He is proud of what city and county have done but not so please with what legislature has done in past 6 years, but he's optimistic. He has seen the pendulum swing back and forth. Legislature has become more partisan - what's happening at national level has trickled down to state level. Almost all the votes are straight party-line votes. Started out as part-time job and he was a lawyer. The majority party goes into secret caucus and then bring it out on the floor without debate. A lot of the Republicans aren't really Republicans, they have changed tremendously over the past 10 years. He has served with 12 different governors during his time - 6 democrats, 6 republicans. First 11 governors had the state of Wisconsin primary in their mind and made this the best state it can be. The current governor came in with the idea of running for President. so his agenda did not have Wisconsin values on education and environment and treating of immigrants. He cut taxes to appeal more broadly. Risser thinks he is still running for President. Consequently, everything he does is not by the values of our society but instead he is using values that sell. Things have been bad before; he was part of the first recall movement for Joel McCarthy. People then did not want to be considered communists if they were against McCarthy. Times have changed, we've gotten rid of that. He's convinced that the pendulum will swing again and the people of this state will recognize that it's time for a change
      1. Are young people interested in politics or government jobs?
        1. Some are, but not enough. Some are asking to serve as aids and pages, but not enough. Glad to see active groups in high schools and campus.
  9. Meeting adjourned at 8:21 pm
Notes recorded by J Chipault, secretary

September 2016 Area Directors' Meeting Minutes

jgchipault Sunday 16 of October, 2016
Midvale Heights Community Association Board Meeting
Tuesday, Sept 27th 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Ed Rogers, Chuck Kreimendahl, Jenny Chipault, Jim Thoreson, Steve Fitzsimmons, Jonn Lager, Gregory Fischer, Tim Trapp, Ron Rotter, Lorie Raihala , Tom Jarvis

Other neighbors present: Nan Lager, Gwyn Schell (Santa visits)

  1. Call to Order & Introductions - E Rogers
    1. Introductions done.
  2. Prior Minutes Review/Approval – Board
    1. L Raihala emailed J Chipault with updated spelling of her name. J Chipault will update August minutes.
      1. Motion to approve August minutes passes.
  3. Treasurer’s Report - R Rotter
    1. Anchor Bank has changed to Old National Bank. R Rotter moved money among categorical accounts.
    2. E Rogers has addresses for PTO for Midvale Lincoln and Van Hise schools so that we can donate toward the playground fund at each school.
    3. Money will be transferred out of PayPal to Old National Bank soon.
  4. Legislative Reports - Carousel Bayrd/Maurice Cheeks
    1. Not present
  5. Annual Meeting Plans – Board
    1. D Lamb could not be at the meeting tonight, but she wanted E Rogers to remind everyone that we normally have coffee, drinks, cider, cookies, etc. that are brought in by members of the board. G Poulson has been gracious enough in the past to bring in coffee and D Lamb does cider. Sarah Day has agreed to be our guest speaker. The Alder and County Supervisor have been invited. E Rogers also invited for Terese Berceau, our state assembly representative, and Fred Riser, our Senator. We received a request from Joe Parisi’s office to speak but that might be too many elected representatives speakers at one meeting so E Rogers asked if he could come to the November board meeting and his representative said he’d be glad to do that. He would like to do a Q&A session. E Rogers checked our library room reservation for the October meeting and we have both rooms. The annual meeting in October will start at 6:30 pm.
      1. C Kreimendahl wonders if we can save costs of the annual meeting reminder postcard by emailing the people that we have email addresses for.
        1. T Jarvis says that is doable.
        2. Group leans toward sticking with postcards.
    2. S Fitzsimmons would like to be on the agenda for the annual meeting.
    3. E Rogers will get in touch with G Poulson about coffee.
    4. Board to bring in cookies or treats to annual meeting as able.
  6. Santa Visits - Gwyn Schell
    1. Last year, we had 28 kids that received a visit from Santa at 8 different houses. Half of the kids were under 3 years old and half over 3 and each group received different gifts; thinking of doing one gift type this year instead of two types. Parents are emailed in advance to scope things out. G Schell will be running it next year. Date is two Thursdays before Christmas (December 15 in 2016). Volunteers meet at 6 pm at the Lutheran Church. G Schell would like to have it announced in the MHCA newsletter. Could have Santa surprise visiting kids (e.g., nieces/nephews, friends’ kids, grandkids, etc.); does not have to be kids that live in the neighborhood. Suits have been assessed and some need a bit of repair. G Schell would like to set up a separate email account for Santa visits. T Jarvis can help with that. Last year’s cost was just over $160 for everything. G Schell will continue to look for more volunteers as she builds up the number of houses involved.
  7. Garage Sale 2016 - T Jarvis
    1. E Rogers gives thanks to T Jarvis, without whom the garage sale would not have happened.
    2. T Jarvis emailed people who had offered to volunteer during MHCA membership registration and he did get two people who helped out. T Jarvis printed map and then was subsequently contacted by 3 more people who wanted to be added so he added them to the online map. St. Vinny’s was told to come around 2:30 pm to gather unsold items. Crowds were good. We ended up having 22 registered sales, each paid a $10 fee. A three-day advertisement in the paper is ~$30. T Jarvis wonders about making registration cheaper for MHCA members.
    3. J Thoreson asked people if the Labor Day weekend was a good one and people did think it was good weekend for the sale.
    4. E Rogers thinks participation might be down over the years in part due to Craigslist. We add value by putting out nice signs, advertising in the paper, and coordinating the St. Vinny’s pickup.
    5. T Jarvis can email the people that volunteered this year to see if they are interested in taking it on next year so that it doesn’t require a last-minute save again in 2017.
    6. E Rogers says there’s a binder on how to do it that was put together by Jill Carlson, the last coordinator, so it should be very easy.
  8. Food Carts and Parks - E Rogers
    1. E Rogers did some research about bringing food carts to parks after we talked about it at last month’s meeting. In the past, we’ve shied away from doing food carts because of the high price, but the price has either changed or it is lower than remembered. The Parks Department looks at events where there’s food at parks and breaks them into two categories: 1) money changes hands and 2) money does not change hands, which is doesn’t require permitting. If we wanted to do all-you-can-eat food carts, we wouldn’t need a permit. If money changes hands at the park, then we are required to get a permit. As a neighborhood association, we can apply for that permit on behalf of the vendors and we get a deal: there is a $50/event application fee that is waived for our first event and the other fees (vendor license) are half price. Normally, cost is $275 + $50 per vendor but we could get it at $138 per vendor minus the $50 fee, so 3 carts would be ~$400. There’s also the option of an umbrella license that allows up to 7 vendors and that would be $875, which we would get half price. E Rogers thinks all of the concerts in the series would count as one event.
      1. J Chipault thinks it would be worth the money, especially with young families attending who might be torn between having dinner or going to a concert.
      2. E Rogers notes that the food cart collective that operates on Midvale Avenue on Tuesdays would be the logical first connection because they have a group and could coordinate schedules with us to send multiple carts.
  9. Announcements – Board
    1. Work on the ash trees is done for the year at Slater Park; 4 ash trees were treated and 5 were chopped down. Ash trees in Segoe Park were also removed. E Rogers asked West Parks supervisor to see if we could expedite getting more trees planted in place of those gone now because we would like an “orderly retreat” and want new trees to get established. E Rogers was told it would not be possible to accelerate the planting. Today, E Rogers noticed that they were planting trees in Slater Park!
      1. J Thoreson says they are ginkgo trees.
      2. C Kreimendahl mentions putting this in the newsletter.
    2. S Fitzsimmons got a new speaker system with a wireless microphone that he’s been using for the neighborhood watch meetings and he can bring it to the annual meeting next month.
    3. N Lager reminds the board that the Tokay median clean-up is October 29 and they will be planting daffodil bulbs. The city has offered to mow down any beds that we want mowed down. Also, there’s a fall garden tour of two neighborhood gardens on the same day.
    4. The Mayor’s neighborhood conference is October 8 this year and there is a $15 fee to attend. E Rogers will forward the details to the board via email. We could probably pay for 1-3 people to attend.
    5. E Rogers says City’s Board of Estimates met last night to mark up the capitol budget. As a board, we have expressed ourselves as clearly in support of the Midtown Police Station and this year it looked like the mayor wanted to delay it again by a few months. Our Alder, Maurice Cheeks, was part of a group of four Alders that did not accept that explanation. Alder Cheeks proposed to dock the Mayor’s travel budget for every day the Midtown Station was delayed. Our Alder was advocating for our request. The outcome is that we will be getting the Midtown Police Station will not be delayed.
    6. We are up to 512 MHCA registered members, which is the same as last year. We only have about a dozen printer member directories and membership cards left so not sure what we should do if we run out of extras – print more?
      1. Wait and see
    7. G Schell suggests more trash cans if we have food carts at the summer concert series.
  10. Meeting adjourned at 8:02
Notes recorded by J Chipault, secretary

August 2016 Area Directors' Meeting Minutes

jgchipault Sunday 25 of September, 2016
Midvale Heights Community Association Board Meeting
Tuesday, Aug 23rd 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Denise Lamb, Ed Rogers, Jenny Chipault, Steve Fitzsimmons, Jonn Lager, Gregory Fischer, Jim Thoreson, Tom Jarvis, Paul Haskew, Tim Trapp, Kay Reuter-Krohn

Other neighbors present: Cathy Rotter, Randy Peterson, Nan Lager, Lorie Raihala (new co-director with Tom Jarvis), Erica Throneburg (Westmorland Board and Midvale school playground group)

  1. Call to Order & Introductions - E Rogers
    1. Introductions done.
  2. Prior Minutes Review/Approval - Board
    1. J Chipault will change Randy Peterson's last name from "Petersen" to "Peterson" in the June minutes.
      1. June minutes approved
  3. Treasurer’s Report - C Rotter
    1. C Rotter filling in for R Rotter today. C Rotter passed out hard copy report. Cap City Tree Experts have cashed our check and injected trees in Segoe Park. All musicians for the summer concert series have cashed our checks. We sold 15 Midvale Heights history books during this membership drive.
  4. Legislative Reports - Carousel Bayrd/Maurice Cheeks
    1. M Cheeks says since he last saw E Rogers, he met again with developer for Westgate.
      1. E Rogers explains that a few weeks ago there was a meeting with the developer for Westgate that was hired by Hy-Vee and he came loaded with a history of the property and vision for the future. They are looking at the fact that there is a mall there that is not getting much business. Hy-Vee is just a grocer so they hired R.H. Johnson as developer and R.H. Johnson is trying to bring more business. Hy-Vee owns Tokay to Odana, Whitney Way to Odana School Park and Epic. They are not without constraint; they have inherited the property but also the leases. The prominent lease is TJ Maxx, with more than 10 years left on their lease. As R.H. Johnson contemplates what the next move is, they have to do it with TJ Maxx in mind. We have a neighborhood plan that was submitted to the city in 2009 and the city wants to advocate on our behalf. Hilldale is an example of a good development: street-level glass, parking integrated, pedestrian street in front of the stores. Sequoia Commons is another good example. If we stand behind our neighborhood plan, that's our strongest form of self-advocacy. The developer is looking at the fact that TJ Maxx might not want what matches the neighborhood plan. Their current thought is to tear off the front of Westgate so that it's more pedestrian and opening up the gap to Tokay. No plans for vertical integration. Possible small restaurant (e.g., Milios). Not changing parking available or putting buildings that obstruct view of TJ Maxx from the street.
        1. D Lamb says neighborhood plan calls for first floor retail, second floor offices, and a few stories of condos or apartments that would actually look out at the park. If they can't do anything cool, why bother?
      2. M Cheeks says at the end of the meeting with design professionals they decided they might have to do this in stages. From Hy-Vee's perspective, they own a property that doesn't produce much revenue. Right now it's about break even. Hy-Vee is a grocery store and they aren't in the business of taking risks on property. They are looking at the lowest risk approach to turning a profit, not ambitious or fancy. But the city and M Cheeks believe there's a disconnect between turning a profit on the plot of land and doing what is the highest and best use for a plot of land. That spot is really prime real estate for the whole city of Madison. Potential for doing some good development there has potential to spur another generation of good development there. Supports Research Park and increases property value. This is a big opportunity. Madison's Urban Development Commission is not interested in encouraging an underwhelming development. They did remind the property owner that they own the property, but our local governmental structure and the UDC has the right to give feedback and right now the not ambitious plan doesn't look like anything the UDC would support.
      3. Selling didn't come up? J Thoreson would think there would be people that have been doing projects with shops on the ground level and condos above all around town. Seems there would be a buyer.
        1. M Cheeks, property manager, city planning, and E Rogers were all in the room at the same time. At this stage, seems like multi-story, mixed-used would be a hard thing to do from their perspective.
      4. This is a transit-oriented property because it is near the West Transfer Point.
      5. P Haskew asks if Research Park was represented at the meeting? P Haskew is on their design and review board and he has brought up that we could cooperate on this gateway project.
        1. M Cheeks says that's a good reminder that they should be at future meetings as the talk expands.
      6. D Lamb says that in Iowa the Hy-Vee in West Des Moines is part of a nice mall and she wonders what the rental/ownership situation is there.
      7. J Thoreson also asks about including Epic in this conversation.
      8. C Rotter brings up issue with affordable housing units, which makes a ton of sense for this development given the transit situation.
      9. M Cheeks says the recommendation was to think harder about how they could be more ambitious.
      10. E Rogers wonders about tax incentives.
        1. TIF or other programs were shot down by developer. M Cheeks didn't follow why he seemed hesitant about that.
          1. Is TIF something we should be asking for if we're at a breaking point?
            1. M Cheeks says TIF can be used as a strategic tool. If TIF would be attractive to the developer and would be a good investment for the city, then he's not necessarily opposed to it.
    2. M Cheeks brings up another topic: he's in final stages of city budget listening session in early September. If the neighborhood would be willing to bring this to the neighborhood's attention via email, that would be useful.
      1. D Lamb could put it into the newsletter by the end of this week.
      2. M Cheeks think the session will be the week of or the week after Labor Day. The date isn't final yet.
      3. We could put something on the website
      4. M Cheeks says the city budget will be contentious so he wants to make sure he's listening to what people are prioritizing.
  5. Midvale School Playground - Erica Throneburg
    1. Last meeting, Carousel Bayrd talked to us about new playground equipment at Van Hise. They've also been working on getting a new playground at Midvale for 3 years. Bulk of Midvale's playground has been built. They raised $60,000 and got a $20,000 matching grant from Kiwanis ($20,000 to get this match). They have extended the match to September 30th. Playground before was very old, small, falling apart, and not accessible. The school district fronted the money to get the Westside Kiwanis Club match, but the PTO is hoping to pay the district back. The goal is to also add to the sides of the playground that is there now by adding natural play spaces (rocks, logs, etc.) to compliment. Also thinking about adding a mural. There will be a permanent sign on the playground for donors of $500 or more. Donor sign will be very visible and will be several feet tall by several feet wide and will match the feel of the signs by the rain garden. They are just a few hundred dollars short of the full Kiwanis match and then would need more money to do the natural parts. Might look into making a quiet space. Not sure about timeline of natural play space versus mural but hoping to have it done within the school year.
      1. E Rogers says we have not donated to either school in many years. When we talked with C Bayrd about Van Hise, we talked about a matching program but there is already a matching program in place here so it seems kind of hard to do a matching a program from one school without doing it for the other school.
      2. $100 per month suggested by R. Peterson
      3. J Chipault thinks $500 as a minimum so that we get our name on the sign.
      4. N Lager thinks that $1000 makes sense as a round number and because we haven't donated for a while. Also a lot of our funding comes from t-ball so what better way to give money back to the school.
        1. P Haskew suggests we give another $200 to Midvale finish off the match.
          1. That seems unfair to Van Hise; would be good to keep them the same.
      5. L Raihala asks if both co-directors from one area can vote
        1. T Jarvis looked into it and, according to our bylaws, only one votes technically, but our votes are usually anonymous.
      6. Motion to donate $1000 to Van Hise and $1000 to Midvale to help with playground construction.
        1. Motion passes.
  6. Membership Drive Update - T Jarvis
    1. T Jarvis showed a map of Midvale Heights Community Association members. We have 492 members; 6 new registrations since he sent the directory book to the printer. T Jarvis showed a graph of members over time for the past 6 years - very similar trends for each year. He looked at all the occupations provided by our members and retired is the biggest, followed by people who work at UW Madison.
      1. J Chipault suggests the data about occupations goes on our website and our Facebook page. It's very interesting.
    2. T Jarvis also showed the data of area by year and most areas are pretty close to previous years regarding membership. 488 people have paid, with fewer people using the online registration this year than last year. We received $2,860 in donations, mostly in the "miscellaneous" category, with saving the park's trees next. We have 22 block captains that are not members. 59% of the Neighborhood Watch members were members of MHCA within the past 4 years (according to emails).
    3. P Haskew took the directories and membership cards to the printer last week. Hopefully the printed envelopes and the membership cards that come in the same order. Anticipate getting them back tomorrow or Thursday.
    4. E Rogers says August and September are the months with the fastest rate of house closings in the market so don't forget about new neighbor packets to distribute.
  7. Annual Meeting Speaker Suggestions - Board
    1. October annual meeting is coming up but we don't have a keynote speaker lined up yet.
      1. D Lamb says we've talked about Sarah Day before and does American Players Theatre and Forward Theatre. Phil Pellitteri was entomologist from UW and it has been a while since he spoke so perhaps asking him back.
      2. E Rogers says Joe Parisi, County Executive has asked to speak with us.
        1. We should be careful not to show support for any particular candidate prior to an election.
      3. School Superintendent?
        1. We tried that last year and had a cancellation.
      4. C Rotter will ask Sarah Day who lives down the street from her.
      5. Date is October 25th, 6:30 to 8:30.
      6. D Lamb will look into getting both rooms in the library reserved.
  8. Summer Concert Recap - D Lamb
    1. Did four concerts. The first two were well attended, the last two were badly attended. She put up sign in park Friday morning. There were advertisements on Nextdoor, Facebook, and our website. First concert was 80 people, last was 15 people. One weekend, it was really hot. During MHCA registration, there were four people who volunteered to be on a committee for concerts next year so she will talk to them. Maybe next year just do two concerts and get bigger names and make them 2 hours. Maybe try going to Saturday night to get people out earlier, maybe it's hard to do on Fridays with kids that need to get to bed. 50-75% of the people who came had kids so we should make it a family night. Maybe add ice cream or something else to advertise. No rain date next year and maybe we could try to put up a tent. Maybe food carts but the fees were astronomical.
      1. R Peterson wonders about doing a BBQ and potluck.
        1. Might be too much fuss.
      2. It's hard to get food carts by the parks because the fee is crazy.
        1. M Cheeks will help us figure out who to talk to about that fee.
      3. Audio is great but two of the bands just played acoustically and the shelter kind of helps the sound.
  9. Announcements - Board
    1. R Peterson says his wife Dianna can no longer coordinate the neighborhood garage sale because she got a new job. She collected applications and checks and R Peterson brought them to turn in.
    2. T Jarvis creates a map but that's about all he has done in the past for the garage sale.
      1. One choice is to send our regrets to those that registered and return their checks. Perhaps we won't be advertising and marketing and sending a St. Vinny's truck around to get the leftovers.
        1. There's coordinating St. Vinny's, putting out sandwich boards, not much else, right?
      2. Only 13 people registered so there wasn't much interest.
      3. The State Journal newspaper wants to send someone to take a picture of something neighborhood related because they are doing a write-up about Midvale Heights and they were hoping to attend the garage sale.
      4. J Thoreson can put up sandwich board signs.
      5. T Jarvis can make a map.
      6. D Lamb suggests that we talk about partnering with Westmorland on their garage sale next year.
    3. R Peterson would like some funding to put more top soil around the Midvale Heights sign by Odana and Segoe.
      1. Motion to spend $25 on topsoil for plants around the neighborhood sign.
        1. Motion approved
    4. Regarding gardening at the church, R Peterson says the church wants him to put together a plot map of what a garden would look like, composting bins, etc. Also, he would like to look at using rain run-off from the roof of the church to water the gardens. Last time R Peterson talked with the MHCA board, we had thought of people putting in plots themselves in exchange for free rent for first year, but the church wants the plots to be uniform. He is hoping for $500 to put into demo plots and then once people start paying in rent, he would return those funds to MHCA.
      1. Neighborhood plan has vegetable gardens, but can we support putting them on private land?
      2. R Peterson pictures raised beds that are 3x10 foot wood boxes. His next step is to put together a prototype and then a plot map for the church elders. If it takes off, then the money is a loan but if it doesn't, then he won't be able to pay it back.
        1. The community garden by the DOT is out due to construction, the garden at Midvale has waiting list, so this will likely fly.
      3. $500 would be to build the first couple of raised beds.
        1. N Lager would like to know the cost of wood and soil for each raised bed.
        2. J Chipault brings up that it would be nice to have a budget with line items so that if it flops we know how much wood we have to do other things with.
      4. Suggestion that R Peterson shows elders a place where there are already built raised beds, or Google Earth images. Maybe do a neighborhood tour?
      5. MHCA decided not to give money at this point but they are still supported of the idea and would consider providing funds in the future.
      6. Is the church willing to give money?
        1. No, but they'll provide the space
    5. Wisconsin State Journal is going to be kicking off spotlight on Midvale Heights in a series of stories about neighborhoods. The journalist wants to get photographs of the neighborhood at an event. He has a deadline of August 31. One thing that he kept coming back to is that he's hoping to get a conversation with someone who is living in Midvale Heights as the first owner of their home.
      1. T Jarvis found people who were registered in 1955 and still are registered, 61 years apart.
  10. Meeting adjourned at 8:33 pm
Notes recorded by J Chipault, secretary