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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

April 2018 Directors Meeting Minutes

chuckkrei Saturday 19 of May, 2018
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY April 24, 2018, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: J. Chipault, C. Kreimendahl, G. Poulson, D. Lamb, E. Mackey, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, W. Weber, E. Rogers, G. Fischer, J. Lager
Also present: Jodie Thill, Gretchen Bourg, Carousel Bayrd
1. Chipault called the meeting to order at 6:50 p.m.
2. March minutes; motion/second to approve. Motion carried.
3. Treasurer Rotter distributed Financial Report. Funds on hand were $50,862.97. Picnic prices will be about the same as last year per coordinators. Motion/second to allocate $3000 for 2018 picnic budget. Motion carried.
4. Membership drive discussed. Jarvis will get online registration site ready. Lamb will send out last year’s registration form to Board for suggested changes. The Membership Messenger should be done by late May.
5. Some Board members requested new member packets from Chuck for some of their new neighbors. Agreed that the packet would include a coupon for a free MHCA history book given our large book inventory.
6. Van Hise Playground Fund: Thill and Bourg from Van Hise Elementary PTO and Bayrd presented request for $5000 to aid their playground renovation project. Phase Two involves purchase and installation of playground equipment to serve both the elementary and middle schools. So far they have relied mainly on parent donations toward their $50,000 goal. Hill Farms neighborhood association is expected to make a donation. Phase One was labor-intensive layout, access improvement and old equipment removal. Motion/second to donate $2000. Amended motion/second to donate $5000. Discussion followed. Roll call vote: 7 for, 2 against. Motion carried.
7. Legislative reports. Bayrd outlined Dane Co. Board Public Protection/Judiciary Committee activities. Working on criminal justice issues including bail reform guidelines and restorative justice.
8. Announcements:
Lamb updated the Summer Segoe Concert lineup. May possibly secure a Port-a-Potty for $500.
Kreimendahl suggested we request the City to install flashing light beacon for the SW Bike Path-Midvale Blvd crossing. Motion/second to approve request. Motion carried.

Question raised about extra/temporary parking for voting site as the Sequoya lot is often overflowing. Poulson says the City might further encourage early or absentee voting to lessen such problem.
Meeting adjourned by motion at 8:23 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

February 2018 Area Directors' Meeting Minutes

chuckkrei Tuesday 01 of May, 2018
Midvale Heights Community Association
February 27, 2018 meeting
Members Present: Poulson, Schell, Lamb, Mackey, Jarvis, Raihala, Rotter, Rudman, Rogers, Chipault, Fischer, Lager and K. Reuter-Krohn

  1. Meeting was called to order at 6:45 p.m. by President Chipault.
  2. Prior Meeting Minutes
    1. Minutes of the January meeting were approved by voice vote.
  3. Treasurer's Report
    1. Treasurer’s report was presented Treasurer Rotter. He noted that he moved some funds from our Paypal account to our checking account. Rotter also provide checkbook activity for the last month and activity since 2017.
  4. Legislative Reports
    1. There were no legislative reports.
  5. Odana Golf Course Prairies
    1. A presentation was made by Marcel Wuethrich relating to the restoration project at Odana Golf Course. This project has had previous MCHA funding support. This year’s work effort will be focused on introducing native wild flowers and milkweed to attract butterflies. There have been issues with previous plantings and the difficulty of doing a Spring burn. Marcel would like to introduce started plants rather than seeds. Has a source through the City for plants at $ 1.25 a plant. The goal would be showcase native flowers and foster a thriving habitat. Marcel has some money left in a city account he could access for part of implementing his plan. He would like to plant 400 plants.
    2. After proving a slide show and responding to questions, a motion was made and seconded to provide $ 800 for this restoration project.
      1. This motion was passed by unanimous voice vote.
  6. Announcements
    1. Announcement was made by Lamb regarding the Summer music series in July. Several groups are under consideration but the Cajun Strangers will kick off the series. The remainder of the slots should be filled by March. She is working on food trucks to be at the series.
    2. Poulson announced that Midvale Heights voters came out strongly for the February primary which continues the tradition of being one of the City’s busiest polling places.
    3. Paul Haskew sent out to Board members a Research Park update. Questions were raised concerning several street issues.
  7. Meeting adjourned by 8 pm.

Notes taken by G Poulson

March 2018 MHCA Board Meeting minutes

chuckkrei Friday 06 of April, 2018
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
      • DRAFT*** TUESDAY March 27, 2018, 6:45 pm ***DRAFT***
SEQUOYA LIBRARY
Present: J. Chipault, C. Kreimendahl, G. Poulson, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, J. Lager
Also present: Nan Lager, Steve Fitzsimmons
1. Chipault called the meeting to order at 6:48 p.m.
2. Treasurer Rotter distributed Financial Report. Funds on hand were $50,425.72. Fitzsimmons outlined expenditures by Neighborhood Watch under their budget allocation for some of their projects. Question/discussion about Tree Fund line item and necessity of future fund transfers to cover treatment of ash trees in parks.
3. No legislative reports.
4. Nan Lager reported city plan to rejuvenate Tokay median perennial beds (as detailed in her recent email to Board). They are decreasing the beds to one per median block, removing tree stumps and seeding some grass in bare spots. They will eliminate 12 beds and redo others at their cost. Then we will replant with low-height perennials for which they will reimburse us.
5. Announcements:
Kreimendahl distributed a Midvale Heights bumper sticker to each Board member.
Chipault said Picnic Committee is in planning stage and wanted to confirm the date as Thursday, June 21.
Meeting adjourned by motion at 7:14 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

January 2018 Minutes

chuckkrei Thursday 08 of February, 2018
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
TUESDAY January 23, 2018, 6:45 pm
SEQUOYA LIBRARY
Present: J. Chipault, C. Kreimendahl, G. Poulson, P. Schell, D. Lamb, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, E. Rogers, G. Fischer, J. Lager, K. Reuter-Krohn
Also present: Susan Crawford and Eric (asst.)
1. Chipault called the meeting to order at 6:47 p.m.
2. Motion/second to approve 11/17 minutes. Motion carried.
3. Treasurer Rotter distributed Financial Report. Funds on hand were $44,487.09. He suggested allocation of funds among budget categories. Rudman raised possibility of offering one year free membership to new members to get membership increased, hoping they would stay and pay dues next year. Alternate proposal was to have block captains or others engage in recruitment efforts. Questions of whether Next Door service competes for members.
4. No legislative reports available.
5. Board introductions followed. Susan Crawford, candidate for Branch 1 (Criminal case rotation), Dane Co. Circuit Court spoke about her qualifications for the 4/3 election.
6. Lamb updated on Segoe Summer Concert Series. Her committee will confirm/contract with 4 bands and arrange food carts for the 7/6, 7/13, 7/20 and 7/27 concerts with rain location as last year.
7. Announcements:
Chipault will send out an email request to reestablish Board committees.
Lamb said nobody has yet volunteered to take over as newsletter editor in mid-2018.
Jarvis detailed that the Mail Chimp email free service that we now use has some limits on number of addressees but should be okay for now. He’ll monitor the use for future problems or expansions.

Meeting adjourned by motion at 8:05 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

November 2017 MHCA Area Directors' meeting minutes

chuckkrei Wednesday 06 of December, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
TUESDAY November 28, 2017, 6:45 pm
SEQUOYA LIBRARY
Present: E. Rogers, C. Kreimendahl, G. Poulson, D. Lamb, T. Jarvis, L. Raihala, R. Rotter, S. Rudman, W. Weber, J. Chipault, G. Fischer, S. Fitzsimmons, J. Lager, K. Reuter-Krohn
Also present: Ken Skog
1. Meeting location moved to Midvale Lutheran Church due to scheduling error at Sequoya Library. Rogers called the meeting to order at 7:00 p.m. and started introductions. There were no outstanding prior meeting minutes to review.
2. Treasurer Rotter had no written update due to family obligations. Funds on hand were similar to last report. Checks and bills were exchanged between Rotter and Board members.
3. No legislative reports available.
4. Officer elections were discussed with Kreimendahl and Rotter self-nominating as Secretary and Treasurer, respectively. Motion/second to table election to later in meeting pending other business. Motion carried.
5. WIDE radio station. Ken Skog described local low power WIDE radio programming and organization. It broadcasts from his garage on Orchard Dr. They have 7-member board, some additional volunteers and major costs of $800 for music licensing and $450 utilities annually. As board member, he is soliciting financial support. Motion/second to donate $500. Motion carried.
6. Announcements:
Fitzsimmons inquired on behalf of Neighborhood Watch about refreshments ideas for their upcoming holiday meeting.
Discussion about legislators taking up too much time at the October annual meeting.
Denise announced that she will retire as newsletter editor in mid-2018. Will continue on Board and as Segoe Concert Series coordinator. Some discussion about converting newsletter to primarily online distribution.
Kreimendahl reported that Bill Grover was unable to complete bison statue repairs, but will likely be available next spring to do them.
Apparently the prairie planting area at Odana golf course was burned (purposefully) today.
7. Revisited officer election. Nominations accepted for Jenny Chipault as President, Gary Poulson as Vice President, Chuck Kreimendahl as Secretary and Ron Rotter as Treasurer. Motion/second to close nominations and elect slate of these nominees. Motion carried.
Meeting adjourned by motion at 7:55 p.m.
Respectfully submitted by C. Kreimendahl, Secy.

Sept 26 MHCA Meeting Minutes

chuckkrei Wednesday 27 of September, 2017
MIDVALE HEIGHTS COMMUNITY ASSOCIATION BOARD MEETING MINUTES
TUESDAY September 26, 2017, 6:45 pm
SEQUOYA LIBRARY
Present: E. Rogers, C. Kreimendahl, T. Trapp, T. Jarvis, R. Rotter, J. Chipault, G. Fischer, J. Lager
Also present: Gwyn Schell
1. Rogers called the meeting to order at 6:49 p.m. and started introductions.
2. Treasurer Rotter distributed the Account Balance/Transaction Reports showing account/asset balance of $52,141.33. He will be moving funds to satisfy the various budget needs.
3. Annual Meeting is 10/24/17 at 6:30 p.m.-entomologist Phil Pellitteri will be the guest speaker on the topic of insects/bugs. He asked that people bring questions and samples of (dead?) bugs and will need an overhead projector (available at library). We will mail out a postcard reminder for the meeting to all residents (Denise Lamb will handle?). Board members will provide food and drink as in years past (Rogers will email a reminder). This year, odd-numbered area directors are up for election.
4. Santa visits were discussed by coordinator Gwyn Schell. She distributed a summary of past years and a plan for 2017. Should come in under budget but may rent newer Santa suit(s) and need extra volunteers. May include a registration form with notice in Nov/Dec MHCA Messenger newsletter.
5. Announcements:
Jarvis cited member registration numbers as up to 478.
Rogers reiterated that both the President and Vice President positions will be vacant for next year and need to be filled by someone else at the November officer election.
Jarvis said that garage sales went well. Michelle Kempf-Weibel & John Weibel are willing to serve as coordinators next year.
Fischer announced the Madison Police cookout event at Meadowood/ Raymond Rd on 9/27/17 at 4 p.m.
Meeting adjourned by motion at 7:37 p.m.
Respectfully submitted by C. Kreimendahl, Secy.