MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

August 2016 Area Directors' Meeting Minutes

jgchipault Sunday 25 of September, 2016
Midvale Heights Community Association Board Meeting
Tuesday, Aug 23rd 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Denise Lamb, Ed Rogers, Jenny Chipault, Steve Fitzsimmons, Jonn Lager, Gregory Fischer, Jim Thoreson, Tom Jarvis, Paul Haskew, Tim Trapp, Kay Reuter-Krohn

Other neighbors present: Cathy Rotter, Randy Peterson, Nan Lager, Lorie Raihala (new co-director with Tom Jarvis), Erica Throneburg (Westmorland Board and Midvale school playground group)

  1. Call to Order & Introductions - E Rogers
    1. Introductions done.
  2. Prior Minutes Review/Approval - Board
    1. J Chipault will change Randy Peterson's last name from "Petersen" to "Peterson" in the June minutes.
      1. June minutes approved
  3. Treasurer’s Report - C Rotter
    1. C Rotter filling in for R Rotter today. C Rotter passed out hard copy report. Cap City Tree Experts have cashed our check and injected trees in Segoe Park. All musicians for the summer concert series have cashed our checks. We sold 15 Midvale Heights history books during this membership drive.
  4. Legislative Reports - Carousel Bayrd/Maurice Cheeks
    1. M Cheeks says since he last saw E Rogers, he met again with developer for Westgate.
      1. E Rogers explains that a few weeks ago there was a meeting with the developer for Westgate that was hired by Hy-Vee and he came loaded with a history of the property and vision for the future. They are looking at the fact that there is a mall there that is not getting much business. Hy-Vee is just a grocer so they hired R.H. Johnson as developer and R.H. Johnson is trying to bring more business. Hy-Vee owns Tokay to Odana, Whitney Way to Odana School Park and Epic. They are not without constraint; they have inherited the property but also the leases. The prominent lease is TJ Maxx, with more than 10 years left on their lease. As R.H. Johnson contemplates what the next move is, they have to do it with TJ Maxx in mind. We have a neighborhood plan that was submitted to the city in 2009 and the city wants to advocate on our behalf. Hilldale is an example of a good development: street-level glass, parking integrated, pedestrian street in front of the stores. Sequoia Commons is another good example. If we stand behind our neighborhood plan, that's our strongest form of self-advocacy. The developer is looking at the fact that TJ Maxx might not want what matches the neighborhood plan. Their current thought is to tear off the front of Westgate so that it's more pedestrian and opening up the gap to Tokay. No plans for vertical integration. Possible small restaurant (e.g., Milios). Not changing parking available or putting buildings that obstruct view of TJ Maxx from the street.
        1. D Lamb says neighborhood plan calls for first floor retail, second floor offices, and a few stories of condos or apartments that would actually look out at the park. If they can't do anything cool, why bother?
      2. M Cheeks says at the end of the meeting with design professionals they decided they might have to do this in stages. From Hy-Vee's perspective, they own a property that doesn't produce much revenue. Right now it's about break even. Hy-Vee is a grocery store and they aren't in the business of taking risks on property. They are looking at the lowest risk approach to turning a profit, not ambitious or fancy. But the city and M Cheeks believe there's a disconnect between turning a profit on the plot of land and doing what is the highest and best use for a plot of land. That spot is really prime real estate for the whole city of Madison. Potential for doing some good development there has potential to spur another generation of good development there. Supports Research Park and increases property value. This is a big opportunity. Madison's Urban Development Commission is not interested in encouraging an underwhelming development. They did remind the property owner that they own the property, but our local governmental structure and the UDC has the right to give feedback and right now the not ambitious plan doesn't look like anything the UDC would support.
      3. Selling didn't come up? J Thoreson would think there would be people that have been doing projects with shops on the ground level and condos above all around town. Seems there would be a buyer.
        1. M Cheeks, property manager, city planning, and E Rogers were all in the room at the same time. At this stage, seems like multi-story, mixed-used would be a hard thing to do from their perspective.
      4. This is a transit-oriented property because it is near the West Transfer Point.
      5. P Haskew asks if Research Park was represented at the meeting? P Haskew is on their design and review board and he has brought up that we could cooperate on this gateway project.
        1. M Cheeks says that's a good reminder that they should be at future meetings as the talk expands.
      6. D Lamb says that in Iowa the Hy-Vee in West Des Moines is part of a nice mall and she wonders what the rental/ownership situation is there.
      7. J Thoreson also asks about including Epic in this conversation.
      8. C Rotter brings up issue with affordable housing units, which makes a ton of sense for this development given the transit situation.
      9. M Cheeks says the recommendation was to think harder about how they could be more ambitious.
      10. E Rogers wonders about tax incentives.
        1. TIF or other programs were shot down by developer. M Cheeks didn't follow why he seemed hesitant about that.
          1. Is TIF something we should be asking for if we're at a breaking point?
            1. M Cheeks says TIF can be used as a strategic tool. If TIF would be attractive to the developer and would be a good investment for the city, then he's not necessarily opposed to it.
    2. M Cheeks brings up another topic: he's in final stages of city budget listening session in early September. If the neighborhood would be willing to bring this to the neighborhood's attention via email, that would be useful.
      1. D Lamb could put it into the newsletter by the end of this week.
      2. M Cheeks think the session will be the week of or the week after Labor Day. The date isn't final yet.
      3. We could put something on the website
      4. M Cheeks says the city budget will be contentious so he wants to make sure he's listening to what people are prioritizing.
  5. Midvale School Playground - Erica Throneburg
    1. Last meeting, Carousel Bayrd talked to us about new playground equipment at Van Hise. They've also been working on getting a new playground at Midvale for 3 years. Bulk of Midvale's playground has been built. They raised $60,000 and got a $20,000 matching grant from Kiwanis ($20,000 to get this match). They have extended the match to September 30th. Playground before was very old, small, falling apart, and not accessible. The school district fronted the money to get the Westside Kiwanis Club match, but the PTO is hoping to pay the district back. The goal is to also add to the sides of the playground that is there now by adding natural play spaces (rocks, logs, etc.) to compliment. Also thinking about adding a mural. There will be a permanent sign on the playground for donors of $500 or more. Donor sign will be very visible and will be several feet tall by several feet wide and will match the feel of the signs by the rain garden. They are just a few hundred dollars short of the full Kiwanis match and then would need more money to do the natural parts. Might look into making a quiet space. Not sure about timeline of natural play space versus mural but hoping to have it done within the school year.
      1. E Rogers says we have not donated to either school in many years. When we talked with C Bayrd about Van Hise, we talked about a matching program but there is already a matching program in place here so it seems kind of hard to do a matching a program from one school without doing it for the other school.
      2. $100 per month suggested by R. Peterson
      3. J Chipault thinks $500 as a minimum so that we get our name on the sign.
      4. N Lager thinks that $1000 makes sense as a round number and because we haven't donated for a while. Also a lot of our funding comes from t-ball so what better way to give money back to the school.
        1. P Haskew suggests we give another $200 to Midvale finish off the match.
          1. That seems unfair to Van Hise; would be good to keep them the same.
      5. L Raihala asks if both co-directors from one area can vote
        1. T Jarvis looked into it and, according to our bylaws, only one votes technically, but our votes are usually anonymous.
      6. Motion to donate $1000 to Van Hise and $1000 to Midvale to help with playground construction.
        1. Motion passes.
  6. Membership Drive Update - T Jarvis
    1. T Jarvis showed a map of Midvale Heights Community Association members. We have 492 members; 6 new registrations since he sent the directory book to the printer. T Jarvis showed a graph of members over time for the past 6 years - very similar trends for each year. He looked at all the occupations provided by our members and retired is the biggest, followed by people who work at UW Madison.
      1. J Chipault suggests the data about occupations goes on our website and our Facebook page. It's very interesting.
    2. T Jarvis also showed the data of area by year and most areas are pretty close to previous years regarding membership. 488 people have paid, with fewer people using the online registration this year than last year. We received $2,860 in donations, mostly in the "miscellaneous" category, with saving the park's trees next. We have 22 block captains that are not members. 59% of the Neighborhood Watch members were members of MHCA within the past 4 years (according to emails).
    3. P Haskew took the directories and membership cards to the printer last week. Hopefully the printed envelopes and the membership cards that come in the same order. Anticipate getting them back tomorrow or Thursday.
    4. E Rogers says August and September are the months with the fastest rate of house closings in the market so don't forget about new neighbor packets to distribute.
  7. Annual Meeting Speaker Suggestions - Board
    1. October annual meeting is coming up but we don't have a keynote speaker lined up yet.
      1. D Lamb says we've talked about Sarah Day before and does American Players Theatre and Forward Theatre. Phil Pellitteri was entomologist from UW and it has been a while since he spoke so perhaps asking him back.
      2. E Rogers says Joe Parisi, County Executive has asked to speak with us.
        1. We should be careful not to show support for any particular candidate prior to an election.
      3. School Superintendent?
        1. We tried that last year and had a cancellation.
      4. C Rotter will ask Sarah Day who lives down the street from her.
      5. Date is October 25th, 6:30 to 8:30.
      6. D Lamb will look into getting both rooms in the library reserved.
  8. Summer Concert Recap - D Lamb
    1. Did four concerts. The first two were well attended, the last two were badly attended. She put up sign in park Friday morning. There were advertisements on Nextdoor, Facebook, and our website. First concert was 80 people, last was 15 people. One weekend, it was really hot. During MHCA registration, there were four people who volunteered to be on a committee for concerts next year so she will talk to them. Maybe next year just do two concerts and get bigger names and make them 2 hours. Maybe try going to Saturday night to get people out earlier, maybe it's hard to do on Fridays with kids that need to get to bed. 50-75% of the people who came had kids so we should make it a family night. Maybe add ice cream or something else to advertise. No rain date next year and maybe we could try to put up a tent. Maybe food carts but the fees were astronomical.
      1. R Peterson wonders about doing a BBQ and potluck.
        1. Might be too much fuss.
      2. It's hard to get food carts by the parks because the fee is crazy.
        1. M Cheeks will help us figure out who to talk to about that fee.
      3. Audio is great but two of the bands just played acoustically and the shelter kind of helps the sound.
  9. Announcements - Board
    1. R Peterson says his wife Dianna can no longer coordinate the neighborhood garage sale because she got a new job. She collected applications and checks and R Peterson brought them to turn in.
    2. T Jarvis creates a map but that's about all he has done in the past for the garage sale.
      1. One choice is to send our regrets to those that registered and return their checks. Perhaps we won't be advertising and marketing and sending a St. Vinny's truck around to get the leftovers.
        1. There's coordinating St. Vinny's, putting out sandwich boards, not much else, right?
      2. Only 13 people registered so there wasn't much interest.
      3. The State Journal newspaper wants to send someone to take a picture of something neighborhood related because they are doing a write-up about Midvale Heights and they were hoping to attend the garage sale.
      4. J Thoreson can put up sandwich board signs.
      5. T Jarvis can make a map.
      6. D Lamb suggests that we talk about partnering with Westmorland on their garage sale next year.
    3. R Peterson would like some funding to put more top soil around the Midvale Heights sign by Odana and Segoe.
      1. Motion to spend $25 on topsoil for plants around the neighborhood sign.
        1. Motion approved
    4. Regarding gardening at the church, R Peterson says the church wants him to put together a plot map of what a garden would look like, composting bins, etc. Also, he would like to look at using rain run-off from the roof of the church to water the gardens. Last time R Peterson talked with the MHCA board, we had thought of people putting in plots themselves in exchange for free rent for first year, but the church wants the plots to be uniform. He is hoping for $500 to put into demo plots and then once people start paying in rent, he would return those funds to MHCA.
      1. Neighborhood plan has vegetable gardens, but can we support putting them on private land?
      2. R Peterson pictures raised beds that are 3x10 foot wood boxes. His next step is to put together a prototype and then a plot map for the church elders. If it takes off, then the money is a loan but if it doesn't, then he won't be able to pay it back.
        1. The community garden by the DOT is out due to construction, the garden at Midvale has waiting list, so this will likely fly.
      3. $500 would be to build the first couple of raised beds.
        1. N Lager would like to know the cost of wood and soil for each raised bed.
        2. J Chipault brings up that it would be nice to have a budget with line items so that if it flops we know how much wood we have to do other things with.
      4. Suggestion that R Peterson shows elders a place where there are already built raised beds, or Google Earth images. Maybe do a neighborhood tour?
      5. MHCA decided not to give money at this point but they are still supported of the idea and would consider providing funds in the future.
      6. Is the church willing to give money?
        1. No, but they'll provide the space
    5. Wisconsin State Journal is going to be kicking off spotlight on Midvale Heights in a series of stories about neighborhoods. The journalist wants to get photographs of the neighborhood at an event. He has a deadline of August 31. One thing that he kept coming back to is that he's hoping to get a conversation with someone who is living in Midvale Heights as the first owner of their home.
      1. T Jarvis found people who were registered in 1955 and still are registered, 61 years apart.
  10. Meeting adjourned at 8:33 pm
Notes recorded by J Chipault, secretary

June 2016 Area Directors' Meeting Minutes

jgchipault Tuesday 16 of August, 2016
Midvale Heights Community Association Board Meeting
Tuesday, June 28th 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Denise Lamb, Ed Rogers, Jenny Chipault, Steve Fitzsimmons, Jonn Lager, Gregory Fischer, Jim Thoreson, Tom Jarvis, Gary Poulson, Ron Rotter, Paul Haskew

Other neighbors present: Cathy Rotter, Randy Peterson, Carousel Bayrd (Dane County representative, Van Hise PTO), Dave Blouin (Westmorland neighborhood association), Gretchen Bourg (Madison Ballet, Westgate Mall), Maurice Cheeks (Alder)

  1. Call to Order & Introductions - E Rogers
    1. Introductions were done.
  2. Prior Minutes Review/Approval - Board
    1. E Rogers notes that the April minutes numbering system seems incorrect
      1. J Chipault will check on that and correct
    2. Motion to approve the April minutes
      1. Motion passes
    3. Motion to approve the May minutes
      1. Motion passes
  3. Treasurer’s Report - R Rotter
    1. R Rotter passed out hard copy of ledger. T-ball money is coming in and going out. R Rotter has 780 history books to sell yet. The group reviewed how much money MHCA has given to local schools over the years.
  4. Legislative Reports - Carousel Bayrd
    1. Carousel Bayrd says one of the biggest things that the county is working on right now is homelessness; they have a proposal for a fourth location for a day center. It is important to have a space for people to be during the day, especially because the rules for where people can be during the day have changed (e.g., capitol and city buildings now restricted). Fourth location is close to the capitol and resources such as bus lines but not near residential areas. Another thing the county is working on is criminal justice reform, e.g., the setting of bail;if you don't have money, a house, or a car then you will sit in jail. There's a study ongoing. Looking into alternatives to incarceration because many programs are one strike and you are out and many people have issues that cannot be fixed at the drop of a hat. How realistic are these programs if they have zero tolerance? Also working on a separate mental health facility so that police officers do not have to walk away from people with mental illness or take people to jail because the hospitals do not take them. We do have a strong program within the jail for mental health but it is still jail and if you're in a mental health crisis then jail might exasperate that mental health situation. There are conversations about what this separate facility looks like and the county is looking into funding options.
  5. Van Hise/Hamilton Playground - Carousel Bayrd
    1. Carousel Bayrd is on the Van Hise Elementary School PTO and is one of two head playground fundraiser coordinators. Van Hise is the elementary school that represents half of our neighborhood; border is Piper Drive. Everyone on the Segoe Rd side of Piper Dr goes to Van Hise. There are a couple of problems with the Van Hise playground. The equipment is old so kids get concussions and cut themselves. There's a water mitigation issue that causes the play area to turn into an ice rink in the winter such that part of the playground can't be used in the winter months. There's also an issue in that the middle school students come to use the elementary playground. Building a tree-lined walking circuit because that's what middle school students want, to walk and talk. New playground project has 4 phases: 1 - take out equipment and replace with nature-based play; 2 - water mitigation, build a dry creek and bridges; 3 - putting in new equipment; 4 - install the walking path and trees. The total cost is $120,000 and they have raised about $40,000 through PTO fundraisers over the past 1.5 years. Asking MHCA for a contribution.
      1. Is the school district contributing?
        1. They may for the water mitigation, but Van Hise isn't on the list of schools that needs immediate repair. They agree that it is outdated and they have nurses' reports indicating that the rate of injury is high. Also, the playground is not fully accessible for children in wheelchairs. Schools Foundation is a group that will allow applications, but proposals are only funding if the school is close to their goal already. Foundation for Public Schools mission is to fund innovative things that otherwise wouldn't be part of the school.
      2. Do you have sponsorship levels?
        1. They have been talking about installing etched bricks for certain levels of funding. All the teachers donated summer experiences and they raised almost $10,000 doing that.
      3. Do you have a sense of how much each phase will cost?
        1. Phase 1 is about $40,000 and the plan is to start this summer. The best scenario is Phase 1 and 2 would be done before December. Water mitigation is $17,000. New equipment around $60,000. For Phase 4, they will meet with Hamilton Middle School to see about working together.
      4. R Rotter suggests we put information in the MHCA newsletter to help raise money. School is an important part of the community. Could ask our neighbors to pitch in and match up to $5,000.
        1. E Rogers says we should be ready to offer the same thing to the Midvale School but a matching program sounds good.
        2. R Rotter says the meetings are the most important function of MHCA, also the crime watch, and helping schools and helping libraries are also functions that help our community.
        3. Who would be matching our funds? Hasn't the school already advertised?
          1. Maybe we could reach parents of alumni, or alumni, that are still in the neighborhood.
        4. Used to have schools as fundraising checkbox option on our MHCA membership forms but haven't had it there for a while.
        5. E Rogers says some Midvale Heights residents have given to this cause already; would someone who has already donated get duplicated?
          1. People who already know about the fundraising are the parents so there's a lot of other people who could donate, e.g., alumni.
      5. Let us think about it and we'll make a decision at our August meeting.
      6. Give D Lamb information for the newsletter by the August 15th deadline.
  6. Westmorland Fourth of July Celebration - Dave Blouin
    1. D Blouin sent around a flyer. Everything is progressing very well for the Westmorland July 4th celebration. Thanks to T Jarvis for allowing D Blouin to update the MHCA webpage directly. July 3rd picnic is coming together; the mayor has been invited but haven't heard back from his office yet. Probably ask Alder Gruber to stand in for him. Doing a short presentation between the two music sets that will be brief remarks and recognition of long-time residents from Westmorland and from other neighborhoods and a short history piece. For the parade on the 4th, the fire department will have one of their engines leading and will have vintage cars. If you know anyone with a vintage car, they'd love to have them. Have Westmorland walking band. Good opportunity for kids, strollers, bikes, etc. to dress in red-white-and-blue. Midvale Heights is the sponsor for the petting zoo. There will be signage recognizing MHCA for sponsoring that and for the overall event. There will be a dunk tank. Alder Tim Gruber has signed up. Still a bit short on volunteers. Historically, the last week going into the event is when volunteers pop up. Weather looks fantastic. Volunteer shifts are usually for just an hour or two. Need help at dunk tank, bounce house, and running carnival games. Can use responsible kids (8 years old and up) as volunteers, too. All volunteers get a free slice of pizza. Pizza, hot dogs, brats, chips, soda, and water available, plus a second food cart with 3-4 types of gyros and rice bowls with vegetarian options. Also, Chocolate Shoppe ice cream. Will pass out flyers at the MHCA picnic.
      1. Get in touch with D Blouin to volunteer?
        1. Yes. And he'll put up call for volunteers on our MHCA website soon.
  7. Legislative Reports - Maurice Cheeks
    1. Alder Cheeks would like to provide an update on Westgate Mall. It was in the State Journal that there were plans for redevelopment of Westgate, which has been being talked about for years. Alder Cheeks has been in contact with the architect and the property owner, they met about a month ago and he has met with them twice since. State Journal article was in response to their submission to the Urban Design Commission. They heard from Alder Cheeks and from others in the city that even the initial proposal was not thorough enough and they should be more responsive to things the city or neighborhood might want to see there. The plan has been pulled. Alder Cheeks is Trading emails with the architect and has asked him to engage with the neighborhood as early as possible. This is an important piece of land in the neighborhood. There will be public engagement. They need to prioritize traffic safety.
      1. S Fitzsimmons notes that he communicated with the city engineer and they are working on the traffic safety in that area with the city this year and next year.
      2. D Lamb says we have a neighborhood plan and Urban Design Commission seems to ignore it. Plan asks for mixed-use development. People living in new apartments would look at dog park. Traffic has said they won't put a stop sign.
        1. S Fitzsimmons says they are going to put flashing lights in.
      3. Alder Cheeks says the architect doesn't have a timeline yet but they probably will not completely set this project aside.
      4. E Rogers would like to be on emailing list that gets updates about this project.
      5. Gretchen Bourg is a Midvale Heights resident and Madison Ballet is nonprofit in Westgate 17,000 square feet on the second floor. Madison Ballet serves 1,000 families. She wants to say that there are more businesses than the national chains waiting for something to happen at Westgate; Madison Ballet has been on a month-to-month lease for 4 years. They would like a sense of the timeline. Madison Youth Choir also has space at Westgate. Another 17-18 organizations use that space. Madison Ballet is not just an office, they have specialized flooring, sound proofing, sound systems, pianos... so they want a heads up if they have to move. They know they'll be displaced for some time for renovations.
      6. Does HyVee still own the other part of Westgate Mall?
        1. HyVee owns the land but they have no interest so they hire R.H. Johnson to manage it.
      7. The other group to keep on the listserv is Friends of Sequoya Library because they have the used book sale there.
      8. The only timeline Alder Cheeks has heard so far is, in initial discussions, they said they would like to break ground before it gets cold. Alder Cheeks wanted us to know that the proposal has been pulled already and there's a document for rules and regulations for that piece of land that the builder would need to be mindful of and he also was provided links to neighborhood plan.
      9. R Rotter says it's one of the few commercial exits into the city, other than Park St.
        1. Alder Cheeks says it is the third most trafficked exit coming into Madison. Also, the TJ Maxx store in Westgate is one of the most successful in the country. And it is also near the busline's west transfer point. He talked with Planning about this property years ago to try to visualize what it could be. It's private land but what goes there is not going to considered lightly.
      10. D Lamb says Research Park complaint is that there's no hotel nearby. The dog park area is higher and the Epic building is higher so this building could go high without seeming out of place.
      11. Alder Cheeks reiterate that this will be a long process.
  8. MPD Support Lawn Signs - S Fitzsimmons
    1. There's a push to support the Madison Police Department. Meadowwood, Orchard Ridge, and other neighborhoods are buying a bunch of yards signs in support and we could too. S Fitzsimmons would like to advertise that people could get signs through the Midvale Heights neighborhood watch. The goal is to have thousands of signs on neighborhood lawns. S Fitzsimmons gets emails from people who want to join together to support the Madison Police Department. All he'd like to do is advertise. The signs say "We Support Madison Police" and there is a picture of a shield. He wants approval to advertise in newsletter or advertise to 550 people in neighborhood watch program.
      1. E Rogers acknowledges that of course many people want to show support and it is a privilege to live in a safe neighborhood. E Rogers wanted to see if there's any feedback from anyone at this meeting. There is a policy and procedures review that the Common Council has recently forwarded to the police department and it has gotten pushback from Police Chief Koval.
      2. Would we be sanctioning it as an association if we used our email listserv or advertised that signs are available via the newsletter?
        1. J Thoreson thinks the neighborhood watch is separate enough from MHCA.
          1. MHCA funds the neighborhood watch and S Fitzsimmons was appointed chair, perhaps it's not quite separate
      3. R Rotter notes that this is a controversial issue. The timing of it would indicate that we're taking sides. R Rotter thinks we should probably stay neutral on it.
        1. P Haskew agrees.
      4. J Thoreson asks if other groups promoting the signs are people or individuals?
        1. No other associations are doing it yet.
      5. Don't want to make the neighborhood watch into something political.
      6. C Rotter says we've shown support by a writing letter to support the building of the West police station and we have given funding to the canine unit and other speakers
  9. Ash Tree Adoption in our Parks - E Rogers
    1. E Rogers has 55.56% bad news: there are 9 ash trees in Slater Park and in a few years we'll have at most 4 trees. A representative from Parks came out and examined the eligibility for the adopt-a-tree program of the Slater Park trees. If a tree is not healthy for any reason then they won't do an expensive pesticide injection. There are five trees that are close to, and south of, the playground equipment and those were unhealthy. Silver lining is that there are 4 ash trees that are eligible to adopt and the quote he has comes in around $1,000 and we have the rest of the summer to gather that money and fill out paperwork with the city to adopt these trees. Parks has the ability to do contract purchasing of trees such that they'll fund the replacement so we'll probably get saplings in the place of the trees that will be removed and whenever we stop funding the 4 other trees and they succumb to Emerald Ash Borer (EAB) disease, then Parks would replace those too. Don't have any quotes or estimates for other parks in Midvale Heights. Piper Park has 2 ash trees that have been treated. There are 3 trees in Segoe Park that might be eligible. The group on Nextdoor.com is excited to engage in fundraising and adopt trees and are likely focusing on these 4 at Slater Park and they are asking the MHCA to help to what extent we can. If nothing gets treated then they will likely die.
      1. D Lamb brings up the concept of the hoards of bugs moving on eventually so could we outlast the bug?
        1. Michigan has been dealing with EAB for about 20 years now and still, if a tree is untreated, the bugs find it.
      2. We talked before about matching funds. We already have $290 in donations toward the trees.
      3. Does the treatment last for 2 or 3 years?
        1. City thinks 3 years will be ok but contractor talks about 2 years. Contractors might be servicing mostly private homes and maybe those treatments come with a warrantee. Parks is permitting agency.
      4. Have there been questions about pesticide and children?
        1. It's put right into the tree so, in theory, not exposing the kids.
      5. Will there be signage that these trees have been treated?
        1. We can put up signs. We don't have anything worked out with Parks at this point but it seems likely they would be receptive of us doing some signage to indicate what we're doing.
      6. J Chipault brings up that we could easily raise another $1,000 if we match funds. Do we need to save the 3 trees near the volleyball court? Maybe keep one along Tokay, but perhaps we don't need to save the other 2 because it could even be nice to have that area more open.
      7. G Poulson motions to support the tree near the playground with funds that were contributed already.
      8. R Rotter says there are only 3 trees in Segoe Park. Might as well put $1,000 to save these 4 trees.
      9. Trees have to be treated this summer. They don't do treatments in the cold season and by the time it warms up again there will be more losses and they will reevaluate. In theory some trees might survive another year but getting less optimistic.
      10. Could the trees be damaged between now and August?
        1. Once we get the evaluation then we could contract to get treatment for specific trees through the rest of the warm season.
      11. J Chipault says we need to decide whether we're fundraising
        1. J Thoreson says they told us before that they are chopping trees down if they come through
          1. E Rogers says these trees have now been marked as hold so they won't' chopped them right away.
      12. C Jenkins called and got evaluation done at Segoe Park.
      13. D Lamb says since the total for the 4 trees is $1,000, we could put in $500 and fundraise for matching .
        1. R Rotter says we should cut a check for the full amount now. R Rotter amends the motion and suggests we pay for EAB treatment on 4 trees in Slater Park now and fundraise to recoup costs.
          1. Motion passes.
  10. Westwood Church Community Garden - R Peterson
    1. There is a Thursday night food pantry at Westwood Church and R Peterson asked them to change mowed yard to garden. The new pastor is interested in this concept. Couldn't till the area because of wire so it would have to be raised bed gardening. Have to find funding to construct the raised beds. It's on private property. There's other public land near the dog park that we could perhaps use for community garden but it's on a hill so would still need to do raised bed there too. He's willing to step up and run a community garden. He and his wife are the people who did the plantings around the Midvale Heights neighborhood sign at Whitney Way and Odana.
      1. E Rogers says in the neighborhood plan that the slope at Odana School Park could be community garden. We've talked before and one of the challenges is having a coordinator because there are a lot of things need to be adjudicated.
      2. P Haskew says it takes volunteer work, but garden at Midvale school property started with 23 and is now at capacity with 45 plots and there's a waiting list to get a plot there. If announce it properly, perhaps it could be a condition of taking plot that you need to put in raised bed and then have them put it in themselves. Maybe give people the plot rent-free for the first year and they put in raised beds with that saved funding. It's $50 for 100 square feet at Midvale per plot per year.
      3. J Chipault brings up that part of Segoe Park has been considered for a community garden.
      4. D Lamb says with gardens at the church, could give extra produce to the food pantry.
      5. R Peterson says money raised could be used to pay for increased water bill and if people pay in then they'll have buy-in. Church has a big roof that could be used for rain catchment.
      6. Could make sure to get a mention in our newsletter. We could talk about this more at the August meeting if you need funding.
      7. Suggested to R Peterson that he sends an email to Charlie Romines or Laura Bower (West Parks).
  11. Summer Concert Series - D Lamb
    1. Still need one more act needed for the last Friday of the month. These will be Friday performances with rain date of Saturday. D Lamb needs help hosting. D Lamb will talk to T Jarvis about volunteers.
    2. We plan to buy an inverter as a neighborhood and the funds are already allocated.
  12. Garage Sale - E Rogers
    1. E Rogers proposed a hiatus for the neighborhood garage sale for this year because he figured we were too late to get a coordinator and still get the announcement into the Messenger. But then he did get in touch with the volunteer coordinator and Dianna is on board and has the materials she needs. So we'll go ahead with the garage sale as originally planned. Will have registration form in our upcoming Messenger. Dianna is also bringing forms to the picnic.
      1. Dozens of houses enroll in the garage sale and others do it but don't pay the garage sale fee.
  13. Announcements - Board
    1. D Lamb asks what we're doing about the membership drive. Should she just write what she did last year, that there's an extension and we will send out a postcards?
      1. J Chipault says we have learned in the past that the postcards pay for themselves with new members.
      2. T Jarvis to remove people already registered before compiling the mailing address list for those that need postcards but he will wait until the week we send out postcards before compiling that list.
    2. If there's rain on Thursday then there wouldn't be a picnic this year.
  14. Meeting adjourned 8:46
Notes recorded by J Chipault, secretary

May 2016 Area Directors' Meeting Minutes

jgchipault Saturday 25 of June, 2016
Midvale Heights Community Association Board Meeting
Tuesday, April 26th 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Ed Rogers, Jenny Chipault, Jim Thoreson, Steve Fitzsimmons, Gregory Fischer, Kay Reuter-Krohn, Chuck Kreimendahl, Mary Jane Armstrong, Tim Trapp, Paul Haskew, Ron Rotter, Tom Jarvis

Other neighbors present: Kithy Elliott, Cathy Rotter, Ceri Jenksins, Charlie Romines, Jenny Sessions

  1. Call to Order & Introductions - E Rogers
  2. Prior Minutes Review/Approval - Board
    1. Skipped because minutes not ready yet.
  3. Treasurer’s Report - R Rotter
    1. Passed out hard copy of ledger. T-ball money coming in, but not going out yet. First page is summary by groups, then next page is change over years, then next page is this month, and then transaction report.
    2. Regarding insurance, we have been paying for a general liability policy. This policy needs renewal and we have to switch companies. West Bend bid it out. We charge insurance to t-ball fund because that’s largely why we need insurance. One thing we’ve never had is board of director’s coverage. You might be covered under your homeowners’ or umbrella policy, but that's not necessarily true.
      1. S Fitzsimmons brings up newsletters distributed to homeowner’s door advertising that they were out of town and that might be a cause for lawsuit.
      2. E Rogers asks if Neighborhood Watch is covered under general liability; foot patrol would have to be without concealed carry, no leaving notes at doors, and no confrontation.
        1. S Fitzsimmons says Neighborhood Watch is not going to pursue having foot patrols.
      3. C Kreimendahl has mixed feelings. Members are paying dues so that we can pay insurance? His understanding of nonprofit boards and this type of insurance is that it is usually used for employment related matters (hiring/firing/discrimination) and most of the claims fall into that category. We don’t have staff.
      4. MJ Armstrong says it’s only $456 and it would be more costly to hire someone if need and we don’t buy coverage.
        1. R Rotter will have to write a check to a lawyer which will be $500 just to get advice.
      5. C Kreimendahl says we’ve always had the general coverage and this errors and omissions is separate to cover the board.
      6. Motion to purchase both general liability and directors and officers insurance.
        1. Motion passes.
      7. R Rotter says we can re-assess whether to buy it year-by-year
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
  5. Ash Tree Adoption in our Parks - E Rogers
    1. Charlie Romines from Madison City Parks was invited to give us information about ash trees and emerald ash borer (EAB).
    2. E Rogers made maps of ash trees. There are at least 40 in 4 parks he visited that are marked orange. These trees may be taken down. They might or might not be eligible for treatment.
    3. C. Romines is the Assistant Park Superintendent. There are 266 parks and golf courses. Along with street terrace, when you see a yellow dot on a tree, that’s what we’ve used to mark trees to be removed. On terrace, there’s not an adoption policy but in the parks there is an adoption process. Just because trees are marked orange, doesn’t mean it cannot be adopted but it’s been marked for removal because it hasn’t been adopted. If not adopted, it will be removed. Black upside down mark or blue dot indicates what year the tree was adopted. Chemical treatment used is TREE-age, which is good for 3 years. Trees have to continue to be adopted for as long as you want to keep them. In Michigan, ash trees are still dying and it’s been over 20 years. There will be a crest of when bug is at its peak but as it exhausts its food source it will come down, but it will not disappear. There’s some evidence that they might find other trees as they run out of ash trees, but it's anecdotal at this point. The way the adoption process works is that we contact a Park Supervisor (West) and let them know which tree or trees we're interested in adopting and they can do visual inspection based on decline of tree, trunk wounds, or leaf out. If tree is healthy enough, allow it to be adopted. They have a list of 6 private companies that do treatment and that becomes a private transaction between adopter and the tree care company. Company provides treatment information to Parks and they keep that on file. In Parks it’s 3 men and a chainsaw and a tower truck and a chipper taking down trees marked orange. They have a lot of work ahead of them. Smaller parks, they assess the ash trees and the idea is that if it won’t be in good health in 3 years, take it down now. For larger parks, taking 1-year approach. Can’t visit every park every year so have to get trees down while we’re there. In this part of the city, hazard to guess that there are very few ash trees that are too far gone from EAB, but there are other bugs and diseases. Had EAB across from Nakoma golf club. But just because EAB present, doesn’t mean it’s too late. If tree has declined 30-40%, it’s too late to be saved. Suspect most trees in this part of town do have EAB, but not too far gone to be treated.
      1. M Armstrong asks if the treatment kills bugs or deters them. Does it slow the progress of EAB?
        1. Kills, thus slows progress of EAB a bit, but limited. Had 22,000 ash trees on city terraces; in round numbers, 12,000 removed and 10,000 treated. In Parks, 30,000-40,000 ash trees. Many in wood lots that we’ll let nature take its course on. If more trees were being treated, could slow EAB but there are lots of trees.
      2. What is effect of treatment on other insects?
        1. It is an insecticide. Research shows no effect on woodpeckers, mostly because once an insect dies it’s not of interest to a woodpecker. To be clear, it will kill most insects in the tree.
      3. Terrace tree with green dot, has it been treated?
        1. Yes.
      4. Who is responsible for pruning?
        1. Parks Forestry. Some of the pruning that is not an emergency might be lower priority right now.
      5. Is city treating trees?
        1. Treating 10,000 ash trees in terrace
      6. If we move forward with adoption program for our parks, and they say a certain percentage of the trees can’t be saved, do you have a timeline?
        1. Parks arborist crew is just west of Goodman pool so likely late summer and early fall they'll be here. They do notify Alders when move into their district. Typically they have not reached out to neighborhood associations, because rely on alders to do that. Hard to be precise with scheduling. Not spending much time scouting because it’s everywhere.
      7. Follow-up question is will Parks be paying to put in new trees?
        1. Terrace trees because affects heating/cooling and home values, but in parks do faster turnover and replant trees within 3 growing seasons, depending on availability of trees and growing seasons. Parks might not be replanted 1-to-1, maybe more, maybe less. For example, 480 trees removed from Tenney Park and views are opened up and so replanting 220 new trees (not ash trees) and keeping vista open. Other smaller neighborhood parks have additional planting sites so actually planted more than we’re taking down.
      8. Regarding use of insecticide, it helps protect other trees, possibly?
        1. Delays growth of EAB but have over 100,000 private ash trees so 10,000 being treated isn’t stemming the flow.
      9. If we treat these trees and they move to other trees, does that help us protect ash trees?
        1. Right now the science would tell you that they don’t go to other trees. That’s a question that has to be answered.
      10. How do you dispose of tree removed?
        1. Primary way is that they are taken to reduction facility and chipped up. Streets sells those chips to farmers and landscapers to make back money. Madison Parks is first entity in nation that takes urban trees to create playground safety surfacing and they can certify wooden playground equipment the same as manufacturers do. Undergoing major playground renovation as Parks division and some places doing that instead of rubber.
      11. How do we get rid of rubber?
        1. Neighborhood association notified and people at the meeting decide about rubber or wood mulch. Do divert some wood to that. Anyway making a trip to Festival Foods; most of the wood came from Tenney Park and those were ash trees that were otherwise headed for the chipper. Whole Trees engineered that. Also working with Wisconsin Urban Wood to have them identify some of the trees with orange dots that their local sawyers have interest in and takes only little work by Parks for them to be there when it’s cut and drop it into their truck. They give back something to the city in exchange (picnic table, bench, conference table, from harder wood).
      12. Could you give a brief outline of species using for replacement?
        1. There is a list of 28-29 trees that can be found on the Parks website. If not readily available, can make that available. Our tree species list gets approved every year by habitat stewardship subcommittee. In 2006, the ash was kicked off this list. Trees are added and deleted every year.
      13. Are there budgetary restrictions for this tree replacement program and, if so, can interested people invest in other species to be planted.
        1. Can’t increase number of species, but as far as augmenting the plan, that they have enough dollars to do. Madison has entered into contract growing; obligating future councils to buy trees with their money. Still 1.5 years away or so from contract grows coming in. But there will be tightening down as more and more municipalities chase the same trees. Right now, if a neighborhood association gave money for new trees, it would just be additional dollars to chase the same trees with. If we're planning to put in 10 trees, would still put in 10 trees. Not lacking funding in this area.
      14. If there were 3 trees planted in a park, anything neighbors can do to augment care while they grow?
        1. Always happy to take volunteers, especially to water trees. Urban Tree Alliance on northeast side of city organized volunteers to water and mulch. As trees are being planted in the parks, if there’s interest in their care, Parks is very happy to accept that help. In 2012, very hot and dry summer, had to pull people off a lot of Parks and Forestry work to water trees.
      15. Any sign of a native predator that would help us out with EAB?
        1. University of Wisconsin and Michigan State looking at parasitic wasps. Might have been released in Michigan and/or Ohio. They kill EAB, but not in sufficient numbers to make a big difference.
      16. As E Rogers was touring the parks, every time he found playground equipment, it was in large part, if not entirely, shaded by ash trees, is that based on past policy? With two young children, he knows playgrounds will get hot without shade trees.
        1. Poor planning. When Dutch elm disease rolled through in 1960s and 1970s, ash trees were available and cheap and could withstand tough growing conditions (e.g., terrace) and they don’t throw a lot of trash around. Grow tall and upright. The ash tree was a great tree until it wasn’t. Now that ash is leaving us, have this issue around the city where we will have playgrounds exposed to sun until new trees grow up. Suspect that’s why ash trees put in.
      17. Possible to adopt a tree and plant a new tree?
        1. If in a park where good planting sites taken up, would be tough to adopt and plant new. But if want some gone and keep some ash, that would allow more orderly retreat if could save some trees for shade until new ones grow. Generally speaking, yes, would have to assess park-by-park. Tenney Park neighborhood association did that.
      18. Does Parks have forestry plan or should the Neighborhood Association produce one?
        1. Way that it worked with Tenney Lapham Neighborhood Association is that he went to a meeting similar to this and they were looking to fundraise to save a certain amount of ash trees (not all, but some) so they went on a walk and identified some that were in great shape and they fund-raised to adopt those. Whole Trees paid Parks for trees that went to Festival Foods, which allowed them to adopt additional trees. Neighborhood Association was driving force for finding funds. Believe by end of this year, everything that is being re-planted at Tenney, will be replanted.
      19. How much did neighborhood weigh in on what trees, e.g., fruit trees?
        1. Had a few locations where neighborhoods wanted to be involved in tree siting and they’ve kind of shied away from that because there are so many parks and they have to be efficient, especially if want to replant within a year. At Tenney, they didn’t pick what trees went in. At larger parks, might make a plan; at smaller parks, hired a total of 10 staff (staff have landscape architecture and horticulture degrees, 3 arborists, 5 city forestry). Tenney Park had a plan put together, landscape architects were involved and they presented at Neighborhood Association. For parks like Slater Park, won’t have landscape architect get involved; it will be landscape workers with education about trees. Having one of them or their supervisor take a walk with us at Slater Park and discuss what trees to adopt can be accommodated. Hard to have too many opinions about what trees go where because there are 266 parks.
      20. In our neighborhood, it’s Slater Park that’s going to get hit.
        1. Near Atwood, they tied green ribbons on trees to alert people about what was going on and many ash trees were saved that might have been cut down. Now they’re painted orange. If there’s interest to bring up awareness, they’re happy to help. They provided the green tape and allowed signage to be put up at Atwood. Neighborhood connected signs to ribbons to explain why green ribbons were there.
          1. R Rotter thinks at Slater Park, we just need a sign at the playground to ask people to send money to Midvale Heights to facilitate the adoption of ash trees.
        2. C Romines notes that is we adopt a group of trees, it's little cheaper. $10-12 per diameter inch, so $200-300 for 3-year treatment.
        3. Slater has 9 trees.
      21. C Kreimendahl asks if he comes with money and says he wants to adopt a particular tree, they do health evaluation, but is there planning beyond that (e.g., replaced in 10 years anyway).
        1. If already there, already mature and healthy enough, allow it be adopted. Like to have larger trees stay. If walk in Slater Park and talk orderly retreat (save these, let these go) then have to be cognizant of future equipment so think about that when siting trees and that’s part of what landscape workers will do.
      22. To extent that we’re eager to preserve canopy or shade on playground equipment, get sense that people don’t have very specific trees in mind so imagine if we started a fundraiser we would be amendable to guidance by experts. If we collected money, get information about orderly retreat, to what extent should we be reaching out to you as June comes around when you can assess health of trees. We want to work hand-in-hand.
        1. If there’s a concerted effort to get funding around adopting trees, then we should figure out what is realistic number of trees that could be adopted and then we’d take a walk in certain parks that group is interested in. If think it’ll be 10 trees or 40 trees, walk and see what makes most sense (considering playground, large specimens, etc.). But if you don’t think it’s realistic to save 60 trees, let’s not find 60 trees. Best to get on this sooner rather than later even if funds not all there yet so that we don’t cut down trees. Chemical treatment season runs until end of August. Goal is not to cut down healthy ash trees, but need to move and be efficient.
      23. When do you know if ash has hit over 30-40% of the tree?
        1. Look at the crown. Is it leafed out fully or seeing thinned out canopy? Or general thinning? Parks forestry website gives examples of percentage.
      24. J Chipault brings up that she had a terrace tree treated but it's not looking good. At what frequency are you re-checking?
        1. Street trees are re-assessed every three years now. There are other things that could affect it besides EAB.
          1. MJ Armstrong says this year the late freeze affected ash trees
            1. Yes, ash got hit by freeze because they leaf out early. If not full and healthy by end of June, might be something else.
      25. Big question is how much money do we spend on trees? We have four major parks (Piper only has 2 ash trees and they've been treated because they have blue spray paint so someone adopted them so not worried about that park). Big one is Slater Park.
        1. J Thoreson counted 12 trees near playground equipment.
      26. So what are the next steps?
        1. C Romines say if we are ready to officially adopt a tree, that would be handled by West Parks. Someone would take a walk through a park or parks and identify trees with us. If trunks not wounded and canopy looks full, then adoptable. Then up to adopting folks to contact private arborists and work out price. They send in the form to Parks.
          1. So we need to take a walk through 3 parks.
        2. Talked a bit about this last month and decided we’d get matching funds.
        3. Would be nice to keep the big trees but get some little ones in there.
          1. Maybe it makes sense to save 3, cut 3, and plant 3. Give new trees some years to grow up and then come back and cut down other 3 ash when new trees have provided some shade so not adopting for more rounds.
      27. C Kreimendahl asks if they use satellite or aerial photography to determine what loss there would be.
        1. No. City of Milwaukee has done that. Something Madison is interested in and aware of, but can tell what kind of tree from airplane footage and satellite photos (ash are easy to pick out).
      28. MJ Armstrong asks about adopting care.
        1. Have a lot of great volunteers but not great volunteer coordination. No coordinator on staff. But they can put together a volunteer initiative with us. If we say we’ll take care of trees in parks, they can provide mulch and gator bags and would support that.
      29. How are other trees, like oak trees, doing?
        1. Oaks are as fine as they’ve ever been. No current massive threats. Maple might be the next one to be hit, by the Japanese longhorn beetle. They had it in Chicago a couple of years ago.
      30. If trees are healthy otherwise, they should bounce back from the early freeze?
        1. Yes.
      31. E Rogers says we’ll probably want to put together some group of interested neighbors who would want to participate and be there when we do walk through park. Door knocking or mailers, etc. If interested in helping further, contact E Rogers and he will coordinate.
  6. Neighborhood Picnic - C Kreimendahl
    1. Shortly after last meeting, had confirmed co-coordinators to take over organization and set up for picnic. They both have kids and have done previous similar events. They have met with our previous picnic coordinator, who had point-by-point blueprint of everything. Just sent out postcard today, he thinks, to invite everyone to the picnic. As of a few days ago, don’t have any news. They contacted HyVee and expect they can get them again this year. They have a small number of people who are volunteers for the picnic but anyone else who wants to help out can contact C Kreimendahl and he can forward information to them if you’re willing to help the day of the picnic.
      1. C Rotter already emailed about tables available for use at the picnic.
  7. Announcements – Board
    1. S Fitzsimmons brings up the practice dropping off flyers between doors. Neighbor contacted him and was adamant about MHCA not doing it because it alerts passers-by that the person is not home.
      1. If we stop, we would have to mail them. What would it cost to mail it?
      2. K Reuter-Krohn says a lot of people are locking their screen doors now so can’t put it there.
      3. R Rotter says we’re not the only people who do it, e.g., phone books, fundraisers, etc.
      4. If you go away, ask a neighbor to watch your house.
      5. It's only 7 times a year that we’re delivering.
        1. Could we bundle messenger and membership?
          1. Membership Messenger delivered to everyone, while newsletters delivered every 2 months only go to members.
      6. Could explain to person that we think the personal touch of a person delivering the newsletter to your door is worth something versus mailing it.
      7. Could let them know that it’s May or June that membership messenger comes out so that if they aren't a member, they know when to expect their one annual newsletter.
      8. K Reuter-Krohn says one of her block captains had quite a few apartments and he had no way to get in to deliver newsletter.
        1. MJ Armstrong says often there’s a table
        2. J Chipault says under a rug or under a stone on the stoop is what she has had to do.
    2. T Jarvis says we have about a dozen members already. Had about 10 people use online registration form. One of them said they’d pay by PayPal but didn’t, one said they’d send a check. People are using it.
      1. C Kreimendahl asks T Jarvis to email to ask for help entering information when he gets a lot of forms.
        1. T Jarvis explains that when assigned to the group, can add forms. Until then, can only register yourself. After you’ve registered, he’ll add you to the group to fill other forms.
    3. Have over 500 registered email addresses for the neighborhood watch.
    4. Anything more from Westmorland regarding July 4th?
      1. E Rogers talked with them. There’s something on the front of the newsletter. At last meeting, did move to give $1,000. On their newsletter, they put out a call for volunteers. They’d still be thrilled if we had any business contacts that we could forward their way. But David Blouin hasn’t reached out.
        1. We talked about picking some sort of ride to sponsor
          1. E Rogers relayed that we’d be interested in that but he hasn’t heard back.
    5. Midvale Heights received an award from the Madison Police Department for effort to promote safety in community by supporting the Midtown Station. Also an award to Steve Fitzsimmons for running our neighborhood watch.
      1. S Fitzsimmons says have volunteers now that make neighborhood watch continue to grow. Main thing is communicating. Also have great people in our neighborhood.
      2. J Thoreson encourages future attendance of Madison Police awards program; it was impressive.
    6. E. Rogers remind people to keep your eyes out for new neighbors because this is the time for house turnover. Remember that we have new neighbor welcome packets.
  8. Meeting adjourned at 8:16pm

Notes recorded by J Chipault, secretary

April 2016 Area Directors' Meeting Minutes

jgchipault Saturday 25 of June, 2016
Midvale Heights Community Association Board Meeting
Tuesday, April 26th 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Jim Thoreson, Ed Rogers, Wendy Weber, Jenny Chipault, Steve Fitzsimmons, Gregory Fischer, Paul Haskew, Mary Jane Armstrong, Peter Schell, Chuck Kreimendahl, Denise Lamb, Tim Trapp, Tom Jarvis
Other neighbors present: Bill Slater Jr., Ceri Jenkins

  1. Call to Order & Introductions - E Rogers
    1. Introductions done.
  2. Prior Minutes Review/Approval - Board
    1. We have two months' worth of minutes to approve because we did not have a quorum last month.
      1. J Chipault to amend the March minutes to make "bike pad" into "bike maintenance pad."
    2. Motion to approve February minutes, seconded, approved.
    3. Motion to approve March minutes as amended, seconded, approved.
  3. Treasurer’s Report - R Rotter
    1. R Rotter couldn't be here but he provided hand-out of treasurer's report.
    2. E Rogers gave it a quick scan. The only thing that stuck out was $200 spent for special events, which was for Music in the Park.
    3. R Rotter also previously gave E Rogers information on continuation of our insurance coverage, which would lapse June 1 is not acted upon. R Rotter has been looking into continuance and has information. Currently have general liability that we pay $651 for per year but, in talking with insurance consultant, while we could keep going at this same rate, we should get directors' and officers' coverage. It's not enough that our organization is covered, but we ourselves should be covered for any actions or mistakes we might make and that extra coverage would amount to $450. R Rotter was also able to get cover sheets for these quotes. E Rogers read them. These do not specify what's insured, they specify modifications to what's insured, lots of modifiers but doesn't specify what's going on. We could go one of two ways: we could trust that this is a good quote or we could have someone investigate an alternate quote. Our next meeting is in May so could get another quote and could go with that before our June coverage deadline.
      1. D Lamb asks if it's the same company
        1. J Thoreson thinks that 's what R Rotter said at last meeting
      2. G Fischer asks what we'd be worried about?
        1. E. Rogers reads from form: things such as membership and voting notice, policies issued by us, exclusion for harassment, molestation, sexual misconduct, terrorism.
          1. G Fischer says this coverage excludes molestation?
            1. Right.
      3. We should see what's actually covered
        1. E Rogers relays that R Rotter thinks we should get the extra coverage but we could request more information from him.
      4. J Thoreson asks if Jake Keyes (contact on insurance) could email the board.
      5. D Lamb wonders whether or not baseball league has own coverage
        1. Yes, and they sign a waiver
        2. E Rogers says general part of insurance includes a policy about baseball or softball. But that's just from a cover sheet.
      6. T Trapp says cover letter looks like we're changing companies.
        1. J Chipault recalls that our company was done doing business so they recommended us to another company
      7. MJ Armstrong will follow-up with R Rotter and talk to her agent to see what they say and ask Jake Keyes to email to the board.
        1. D Lamb suggests letting R Rotter know that we'll be contacting Jake.
      8. E Rogers says this will need an up or down vote at our next meeting because we don't want to be without coverage.
        1. MJ Armstrong says it's entirely possible that if we cancel we could get prorated money back if we decide to switch. She'll ask about that too.
      9. E Rogers asks to be cc-ed on any emails that are sent about insurance.
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
  5. Ash Tree Adoption in our Parks - E Rogers
    1. E Rogers recently joined Nextdoor.com and one thing that our neighbor, Ceri Jenkins, brought up on the site was an exchange about the trees in our parks, specifically the ash trees. You've probably seen the spray painting that's been done. E Rogers took pictures at Slater, Odana Hills, and Piper Parks. There was a lot of interest on the website and people wanted to know what could be done. Ceri lead the charge and got information from Madison Parks. To summarize, it sounds like these ash trees, if nothing is done, will die. The emerald ash borer (EAB) is in the city of Madison. There is a treatment protocol that the city has been reluctant to engage in; it's rather expensive if done city-wide. Parks has said it will create an adopt-a-tree program where individuals or organizations can request that certain trees be saved. Trees have to pass a certain threshold of viability. The trees marked with yellow paint are too small to save. Also, if trunk damage or if EAB has taken out over 40% of it already, it will not survive. We won't know which trees are savable until June because that's when enough leaves are out. The treatments are $10-$15 per diameter inch of trunk so for an 18 inch tree that's about $200. Each treatment lasts about 3 years. So we would have to do it again in 3 years unless another treatment comes out that's better. Essentially, Parks is leasing trees for the rest of their lives. E Rogers went to Segoe, Slater, and Piper Parks and counted the ash trees. He also took a look at Odana Hills Park but it merges with Odana golf course, which has too many trees to count. Slater Park is really going to be devastated by this; it has 9 ash trees that are disproportionately around the playground equipment which will remove shade from playground equipment and we already have a playground at Segoe Park that isn't shaded. If we don't act, we'll be losing some trees. C Jenkins and E Rogers communicated and it sounds like she'd be willing to help us by coordinating an effort by the neighborhood if people wanted to donate funds. She could help take the lead on something like this. Not sure how the neighborhood association would like to contribute. E Rogers says a lot of people not here tonight were on Nextdoor.com chiming in and saying they would like to contribute and would put money toward saving trees in our parks. There seems to be earnest desire to get this done.
      1. MJ Armstrong asks if there is any information about how long the EAB is expected to be problematic. Does it have a cycle?
        1. D Lamb understands that you have to treat it long enough for the EAB to move on to a different area and once it has killed all the local ash they would move on because there's nothing to eat.
        2. E Rogers says the chemical used is called TREE-age. Parks said each tree would need treatment for the life of the tree. Treatment was originally thought to be more acute but it seems Parks is satisfied now that TREE-age can last for 3 years. Parks will not be doing any administering of the pesticide, but instead they'll provide a permit for contractors who have city right-of-way paperwork already worked out and allow them to do it. There's 8-9 contractors with this type of permit.
      2. MJ Armstrong has a big tree and had it treated and it's doing very well. She was originally told it would need to be treated every year.
      3. D Lamb says all we have to do is pay these guys, we don't have to supervise?
        1. E Rogers says there are two steps: go to Parks and fill out the adoption form. Parks makes sure the tree is still savable, then you go to the private contractor and coordinate the work
      4. C Jenkins says the city has said a few neighborhoods have done a tree plan and with this issue it might be wise to do so. We could look at the 9 trees first and see what's viable and if they aren't viable then what might we want to replace them with. Someone at Nextdoor.com said we shouldn't have just one kind of tree and perhaps we should replace with fruit trees. C Jenkins is interested in that too. Realistically some trees will die, but C Jenkins think there's space here for thinking of a long-term plan.
        1. MJ Armstrong says in Slater Park we have 9 significant trees, so if we sort of did every other one, that would that be a significant thing to do or should we do all in one area?
        2. C Jenkins said Parks would be willing to talk with us about which trees. They've done a lot of work on terraces so they aren't new to this work but just new to this work in Parks. We could stand at the playgrounds in June and see what the shade looks like. Could wrap in planting of trees in Segoe Park into tree plan.
          1. They have marked every ash tree so it would be easy to see which ones might be gone.
            1. MJ Armstrong thinks small ash trees already taken down.
      5. E Rogers says Odana School Park has 4 ash shading the parking lot that he thinks are all marked in yellow. Parks says it's going to be slow-going taking them all down because have to remove 10,000 ash trees in the city of Madison.
      6. C Jenkins asks if we would want to pay someone to remove a tree and then be able to plant a new tree? The forester she talked to brought up that having a variety in canopy, different heights, would be good. Anyone who has to spend time pushing a kid on a swing would give some money to have some trees there.
      7. E Rogers thinks it sounds like we could ask neighbors to contribute, but as neighborhood association do we want to collect funds?
        1. MJ Armstrong wonders if we want to match funds up to a certain amount.
      8. J Thoreson asks if someone should come talk to us to provide more details.
        1. E Rogers says forester said he's be happy to talk to us. He lives down Midvale near Summit Woods Park. He could give presentation. Infected trees were found on Manitou Way and near the library so the EAB is here.
      9. S Fitzsimmons wonders about raising our membership fee from $15 to $20 and if we raised it we'd bring in $2000 per year for trees.
        1. D Lamb says problem is when would we add another $5 for this good cause, there'd always be another good cause. We've had good responses to putting line-items in the membership applications. Plus, we have sufficient funding. Midvale Heights could pledge and ask people to pledge and certainly people involved can pound on doors.
          1. Mary Jane thinks it would do well as a line-item on the membership form.
        2. J Thoreson says even if it's a separate meeting that the forester wants to do, J Thoreson would like to hear more about it. If we get the money and we're waiting what would we do?
          1. C Jenksins says the trees would be assessed in June but they have to be treated by August.
          2. E Rogers says we probably need to raise money before we know how many trees we'll be acting on. Say we lose 95% of our trees, we could do more treatments to ones that survive or we could allocate funds for planting new trees. As long as we're up front while collecting money then we're giving them a healthy canopy in their parks so if we're replacing trees that are gone, they'd probably agree with that.
      10. D Lamb asks, in theory, how many trees do we have to treat? In Slater, which is dark in summertime, could we live without some? If we put a line item in the membership form for donations and put a bucket out at the picnic then we'll know in July how much money we have and we can add MHCA funds to make up what we need.
        1. MJ Armstrong says when you drive by Slater Park there's always something going on there. It's a heavily used.
        2. J Thoreson asks if we can get a number from the park on how many could be saved
          1. E Rogers says they won't know until the end of June how many are affected.
      11. MJ Armstrong says it's treatment every 3 years so it's not like we'd have to treat every year
      12. D Lamb says they'll still be chopping down small ones so we could use money to replace those.
        1. E Rogers Parks is prepared with adopt-a tree program but when it comes to planting new trees, we'll have to coordinate with Parks Department landscape architects. They'll want to be involved.
        2. C Jenkins understood that they wouldn't do the planting if we were to replace trees. They don't have any funding for this.
      13. G Fischer point out that trees create a lot of property value.
      14. MJ Armstrong thinks this is a significant thing and that we should pick a dollar amount. And that we should have a tree plan. If we do $5,000 then that would get us through Slater Park trees and if we have matching funds maybe we could look at Odana Hills Park.
        1. E Rogers says line item on membership form is a no-brainer. We should add it there. E Rogers also likes the matching funds idea, with a cap.
        2. D Lamb says by August we'll know what contributions are going to be like so we'd have a sense of how much money we could invest every three years.
      15. W Weber asks if it would be helpful or confusing to have someone at that meeting with the forester to also talk about new tree planting.
        1. E Rogers says maybe ask Parks could send a landscape architect.
        2. W Weber says maybe they could talk to each other beforehand so they're both aware of what the issues are and we'd know what each departments would do.
          1. C Jenkins's impression is that forestry is operational and Parks is more about the planning. The west side Parks person would be the person to come. To have them both there would be great. That's another question she has; she's a long-term resident of this neighborhood and having worked with enough community organizations, she knows that being involved in a community organization is better than going rogue. Whatever happens with the Nextdoor.com group could be organized through this group.
        3. D Lamb asks if we could get someone for the May meeting? We could put the May meeting in E Rogers newsletter article so that anyone interested in hearing what these people say could be here.
          1. E Rogers will ask those people to see if we can get together a team willing to speak at our May meeting.
            1. C Jenkins asks if this would be more general information for the public.
              1. If yes, we'll broadcast and have the public come. We're all super enthusiastic when an enthusiastic neighbor takes up a good cause.
      16. J Thoreson asks if yellow and orange labels are decoded on their website; Segoe all the way to Hilldale is yellow.
        1. Think yellow is going to be taken down and orange is a maybe. Under 10" inches diameter or trunk damage or other diseases or under a powerline means that trees will be taken down.
        2. MJ Armstrong say it's not just ashes, she had a maple taken down.
        3. G Fischer thinks it's decoded on the city website
      17. T Jarvis asks how we get notified when they decide on the "maybes"?
        1. J Chipault says C Jenkins will likely be in touch with them.
        2. E Rogers might just call them mid-June
      18. G Fischer says there three issues: 1) are we doing the adopt-a-tree program, 2) do we want to set up an endowment fund, and 3) what is the city's plan for replacement of trees.
        1. C Jenkins says she doesn't think it will cost money to replace trees but it might take a while. There are 3 staff members to remove trees city-wide.
          1. J Thoreson wonders what the forestry tax line-item that's $3 is going toward.
        2. E Rogers says we should add a line-item on membership form (tax deductable), as for creating a matching fund scenario this is something to put a motion and vote on.
          1. MJ Armstrong motions that we create a matching dollar fund up to $5,000 to work on ash trees and tree plan going forward.
            1. J Thoreson asks where she got the $5,000 figure.
              1. MJ Armstrong says by taking trees in all the parks that E Rogers mapped and assuming $300 per tree, but there's still a lot of trees in Odana Hills that we could work on with matching funds. If we only spent some this year, then a couple years down the road, we would have money to continue treatment or planting.
            2. C Kreimendahl feels too uniformed to support the motion. The city has studied this extensively, they have a lot of information that we're scratching the surface on. C Kreimendahl doesn't know what long-term success of inoculation is, don't know what the answers of some of the other questions that were raised, don't know what $5,000 would do, if someone adopts a tree then would they be up in arms if we don't' select that tree. C Kreimendahl suggests that we have this meeting forthwith would be a good idea.
            3. J Thoreson suggests tabling the motion until we hear from the forester and have the follow-up meeting. Doesn't sound like city is sure how to tackle it.
            4. MJ Armstrong says we've been talking about trees in parks for years. Even if we don't' do any ash tree saving, it seems like a reasonable investment to make in our parks.
              1. D Lamb says us planting trees is a whole new can of worms.
                1. P Schell says didn't we try to plant trees at Segoe Park and they denied us.
                  1. E Rogers says we have to have consent of landscape crew at Parks. And there's also the wrinkle that only the neighborhoods of means get nice parks so that's why they're reluctant to take our money and plant the trees we ask for because other neighborhoods want trees too.
                    1. C Jenkins thinks since we're replacing ash trees it might be something different. It's not new in many parts of the country. Some people in Nextdoor.com were concerned about bees but ash trees don't flower, and kids won't be exposed to the pesticide because way it's injected. Think it would be helpful to talk to the city but she was pretty convinced. The research on this pesticide seems really sound.
              2. E Rogers says J Thoreson made an amendment to table the $5,000 motion.
                1. D Lamb seconds that.
                2. P Schell asks if we can do an amended motion without a dollar amount attached to it? Can we fundraise and let people know that we can keep money in our nonprofit account. And can keep the money for years until the next treatment is needed. Another thing we could provide is seed money for whatever treatment is needed. P Schell is picking up on the fact that there's a time-sensitive nature to this task and fundraising takes time. People in our neighborhood are passionate about this and we could raise money for years, but as an association we could provide seed money. P Schell is in favor of doing this, but not comfortable attaching a dollar amount. P Schell wants to remove the dollar amount and make a motion.
                  1. G Fischer reminds us that it's matching funds and could go up to $5,000. This is a time sensitive issue to set up an adoption plan.
                  2. MJ Armstrong thinks we should move forward with the tree plan.
                  3. D Lamb says we could float $5,000 to do it at the last minute and then fundraise to get that money back.
                  4. Decision to table matching funds discussion until after the May meeting.
      19. J Thoreson notes that we don't want to shoot down Nextdoor.com group, so they can feed us information.
      20. MJ Armstrong says a lot of people are using the parks and using them because their kids are little now. Would be nice to get an idea from the parks for new plantings.
      21. E Rogers will put it in the newsletter. Asks C Jenkins to communicate that there's no promise of anything yet from the neighborhood association but we are looking into contributing to the effort.
        1. C Jenkins asks if people can start sending checks to us?
          1. P Schell says there's an online form.
          2. J Chipault makes a motion to allow checks for adopt-a-tree program to be sent to MHCA in support of saving ash trees in Midvale Heights parks and planning for replacements those trees that will need to be removed.
            1. Motion passes.
  6. Neighborhood Picnic - C Kreimendahl
    1. C Kreimendahl has couple of people likely to coordinate the picnic this year. They are meeting this Saturday at 1pm at the library. There are probably 5-6 volunteers altogether, including people who signed up on the membership form. If you know anyone else who's interested, they don't' have to be worried about being asked to do something they aren't prepared to do. C Kreimendahl says we've all supported the picnic in the past and there's $2,000 in the budget for it. Last year there were some negotiations and we approved $1,200 but then HyVee said they'd have to adjust their price up. They talked to the manager at HyVee and whittled it down to what it had been before.
      1. D Lamb says HyVee check was $1,050 last year.
      2. C Kreimendahl suggests we approve $1,500 for spending on the picnic this year in case HyVee comes in higher.
        1. S Fitzsimmons notes that last year we ran out of food.
          1. C Kreimendahl thinks planned for 200 last year and it was well-attended.
      3. D Lamb says she'll put something in the newsletter and we'll send out postcards again to remind people, right?
        1. Technically everyone in neighborhood is invited so think everyone gets a postcard
      4. Date is June 23rd, Thursday. Rain date will be next Thursday, June 30th.
      5. J Chipault motions that we approve $1,500 to be used for the 2016 picnic.
        1. Seconded.
        2. C Kreimendahl says we don't usually vote on budget items but since it's a big ticket item, perhaps we should vote. R Rotter puts $2,000 in the budget.
          1. Motion approved.
  7. Summer Concert Series - D Lamb
    1. D Lamb sent letter to about a dozen bands. Some from neighborhood. She asked them to keep Saturday open as a rain date and got a lot of push-back on that, so trashing that idea. Last year we only did 2 concerts so would have been a bummer to be rained out, but this year we have 4 bands so if we get rained out on one it's not a big deal. Maybe could look for indoor venue to use in future years. We have to have a permit for amplification ($100 to city), paying $400 to each band, and they'll play for 90 minutes. Some advertising needs to be done; flyers to hand out at July 4th and the picnic and putting something in the newsletter.
        1. J Chipault asks about banner by the park.
          1. R Rotter says he'll print whatever we want.
            1. T Trapp asks if need permit?
              1. D Lamb says just put it up the day of or day before.
      1. J Thoreson will email his friend to see if could play
      2. C Kreimendahl asks when we hope to have commitments from the bands
        1. Two of them will do it. Is there some sort of one-page contract we should have them sign? ####C Kreimendahl suggests talking to Dave Blouin from Westmorland.
      3. E Rogers says to tag on to concerts, Make Music Madison is June 21st. This year it's on a Tuesday. E Rogers can only be there from 5:30 to 8:30, so he put up 3 one-hour slots for music and they filled up right away. If someone else wanted to start the show earlier, we could do that but need someone to babysit the inverter and make sure the bands leave on time. If not, he'll just show up at 5:30 and get things started. Don't' remember name of all the bands but we are 3 years running with the Sultan of Squeeze, but this year he's changed his name to Squeezebox Paradox.
        1. D Lamb got a request from church on Mineral Point, which are also hosting Make Music Madison and are serving food. Do we have an indoor venue?
          1. E Rogers says we are canceling in case of rain
  8. 2016 Membership Campaign - D Lamb
    1. E Rogers says the membership campaign will be coming up. His sense for this year's membership drive is that things went well last year so perhaps just do an encore but if others think that something needs to change, he's open to hearing about it. Current plan is to create a Membership Messenger, have it delivered by block captains to everyone on their block, and Tom did discount cards.
      1. D Lamb says we need new a line item for trees in the membership form.
        1. T Jarvis says we should remove Kids Clubhouse since that program has been discontinued.
          1. D Lamb took out Kids Clubhouse, added the neighborhood watch and music in the parks. We now have a master gardener working on Bison Prairie. There's an article on the prairie burn at Odana; Marcel Wuethrich wrote an article and took pictures for the Messenger.
      2. T Jarvis says E Rogers has brought up allowing people to register for multiple years at once, which would mean the form would need to be changed.
        1. E Rogers says we could try to push for this here or we could discuss via email. T Jarvis came up with good points such as what about one-time donations to line items? Or could we do subscriptions. What if someone leaves town, do we pro-rate? Questions that we could probably come to a consensus on but perhaps not this year.
        2. D Lamb says we used to have two-year memberships and we were out of money at the end of the second year. People move in and out of the neighborhood.
        3. T Jarvis says we're still collecting per year but people could pay for multiple years at a time.
          1. E Rogers brings up something like a magazine subscription that hits the credit card
            1. T Jarvis notes that might be hard to program on the website.
        4. J Thoreson thinks it could be nice, but logistics would be difficult and people might forget about us.
        5. D Lamb notes that we would still need to send discount cards for every year.
          1. T Jarvis is putting number and name on card and could put an expiration date.
            1. P Schell says could still send them a new card every year, which would help us reach people who just forgot to renew so this gives people a chance of "hey, we have your attention, do you want to just pay $45 now?" Would have to mark that they paid for future years.
              1. T Jarvis said might have to remind them when they're about to expire.
        6. J Thoreson asks if we should survey the association to see if people want it.
          1. T Jarvis thinks that 1-2 people have written in that they would like it. If 85% said they'd like a two-year membership, then we could prep for it
        7. C Kreimendahl echos P Schell's point that we do lose people.
          1. D Lamb says still would have a drive every year. For every person we lose, we'd get new people.
        8. J Chipault suggests we wait until next year
        9. T Jarvis says have added expiration to database.
  9. Announcements - Board
    1. E Rogers relays that Dave Blouin says Sunset Village has approved up to $500 in support of the July 4th celebration. Current budget projects double what they usually lose, so $4,000. Primitive Culture is the main band. They did get insurance for bounce house, dunk tank, and petting zoo.
      1. D Lamb says he wrote a newsletter article. She attended a July 4th celebration planning meeting. She thought it might be easiest if we're just responsible for one event, e.g., dunk tank. Has he said anything about fund raising and getting sponsors?
        1. E Rogers knows he brought up that we could use our connections to seek sponsors, but he hasn't given us target fundraising goal or a menu of options for sponsoring.
          1. D Lamb says our newsletter advertisers duplicate their newsletter advertisers up to about 90%. We could go around to people who accept our neighborhood card. She did make sure that sponsors of any amount would be on t-shirts made. She gets emails about the planning.
      2. J Thoreson makes a motion to donate $500 toward the Westmorland July 4th celebration.
        1. D Lamb says that, historically, the July 4th celebration has been funded 40% Westmorland, 40% Midvale Heights, and 20% Sunset Village so we might want to do $1,000.
          1. P Schell says 40% of $4,000 loss would be $1,600.
        2. J Thoreson amends motion to be $1,000.
          1. Motion stays at $1,000 and passes.
    2. There is a master gardener willing to take on upkeep of the Bison Gateway Prairie
    3. There is no one slated to take over the coordination of the neighborhood garage sale.
      1. D Lamb notes that it has been getting smaller year-by-year. Should we combine with Westmorland?
        1. C Kreimendahl will pass that thought along.
  10. Meeting adjourned at 8:42 pm.

Notes recorded by J Chipault, secretary

March 2016 Area Directors' Meeting Minutes

jgchipault Sunday 24 of April, 2016
Midvale Heights Community Association Board Meeting
Tuesday, March 22rd 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Jim Thoreson, Gary Poulson, Jenny Chipault, Steve Fitzsimmons, Gregory Fischer, Ron Rotter, Jonn Lager, Chuck Kreimendahl
Other neighbors present: Nan Lager, Cathy Rotter

  1. Call to Order & Introductions - S Fitzsimmons
  2. Prior Minutes Review/Approval - Board
    1. We have 8 board members present, which could be a quorum, but we have 2 area directors from the same from the same area (J Chipault and G Fischer both from Area 12). Wait and see if other members show. No vote on minutes.
  3. Treasurer’s Report - R Rotter
    1. Handed out hard copy of report. Have $41,000 in main account, $3,000 in PayPal.
    2. T-ball is starting. Price has been raised, think to $50, and then deduction if you have a second kid.
    3. Our insurance isn't expired until June so probably won't hear back until end of April. Paperwork is at under-writers right now. If anyone else wants to get a bid, feel free.
      1. G Poulson asked who it goes through?
        1. Get it through Hausmann Johnson, Midwest
      2. J Lager asks if we'll be sure it won't lapse
        1. R Rotter will not let it lapse. Not sure we have board of directors' insurance, just liability. Think we'd be covered under homeowners policy, but if we want directors' insurance in case we're sued, something to think about. Our biggest liability is probably swinging bats, food poisoning, etc. For t-ball, they sign a waiver.
      3. J Thoreson asks if the insurance guy looked over the waiver that Michael Pressmen sends out?
        1. Yes
    4. R Rotter might have new estimate by our April meeting.
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
  5. Summer Concert Series - D Lamb
    1. D Lamb not present
  6. Odana Road Safety Issues - S Fitzsimmons
    1. S Fitzsimmons says person was killed a couple of weeks ago crossing Odana at HyVee. E Rogers and S Fitzsimmons talked about it and wondered about asking for traffic study in that area again.
      1. G Poulson recalls that we raised the issue before and thought Maurice Cheeks said he'd look into it.
      2. R Rotter says it's been bad intersection for a long time, even before HyVee.
      3. C Kreimendahl says no-stop turn lane on Whitney Way can be problematic
      4. G Poulson says person hit wasn't in a cross walk
        1. R Rotter says no cross walk at Odana Lane
      5. J Thoreson asks if driver was making left into Hyvee?
        1. C Kreimendahl says north on Whitney way and east on Odana
      6. J Thoreson says not well lit. Brings up LED lights on University that light up nice but not real aggressive.
      7. R Rotter says city should look into it automatically because there was an accident
        1. J Lager says people were there measuring
      8. G Poulson says free-turn lanes put in to save gas and now jeopardizing safety
      9. General agreement that there's a lot going on right there
      10. Person hit was wearing dark clothing and around 8:30 so dark out.
      11. J Chipault says we talked about this with Maurice Cheeks a couple of years ago and believe we were told that they were going to do a study while school was in session so that they could monitor traffic flow with public buses, schools buses, pedestrians, etc.
        1. Maybe we should ask to get reports
      12. Tyberius Terrace new now.
      13. S Fitzsimmons will send a letter to Maurice Cheeks to see if there has been a traffic study at that intersection and get back to us next meeting.
  7. Announcements - Board
    1. C Kreimendahl has been in touch with a couple of people to try to find a picnic coordinator. If someone is not willing to coordinate but will volunteer to help and have another possible person helping, that might work. Think by next meeting we'll have to decide what to do. If someone will take it on, have them meet with Jill.
      1. K Rotter asks for tentative date.
        1. 23rd is Thursday in June. Rain date of following Thursday. 4th of July celebration going to be on the 4th.
    2. S Fitzsimmons asks about bike safety fair that we were thinking of doing for Midvale Heights, did you have a contact?
      1. C Kreimendahl doesn't know about it.
      2. S Fitzsimmons thinking of doing something at neighborhood watch meeting.
      3. R Rotter asks who was on bike maintanence pad group for city
        1. Laura Brown and Mark Shahan
          1. G Poulson doesn't think Mark on City's Pedestrian, Bicycle & Motor Vehicle Commission anymore. Can't be on for more than a decade.
      4. S Fitzsimmons just looking to see what we would need to do to do it.
      5. G Poulson brings up Madison Bike Federation as a place to check with, too.
      6. Arthur Ross is city's bike safety person.
    3. C Kreimendahl saw T Jarvis recently and there's some concern with family health. He might be able to continue tech stuff, but kind of wondering if we should be training someone else to know what he knows in order to help out.
      1. J Thoreson asks if E Rogers does computer work
        1. J Chipault says she thinks he knows some coding and has done some website work
  8. Meeting adjourned at 7:05

Notes recorded by J Chipault, secretary

February 2016 Area Directors' Meeting Minutes

jgchipault Monday 21 of March, 2016
Midvale Heights Community Association Board Meeting
Tuesday, February 23rd 2016 – 6:45 p.m. – Sequoya Branch Library

Area Directors present: Denise Lamb, Tim Trapp, Wendy Weber, Ed Rogers, Jenny Chipault, Steve Fitzsimmons, Jonn Lager, Kay Reuter-Krohn, Chuck Kreimendahl, Peter Schell, Greg Fischer, Jim Thoreson, Tom Jarvis
Other neighbors present: Nan Lager, Marcel Wuethrich, Dave Blouin

  1. Call to Order & Introductions - E Rogers
  2. Prior Minutes Review/Approval - Board
    1. Move to approve the minutes. Seconded. Minutes approved.
  3. Treasurer’s Report - J Lager (R Rotter absent but he passed report to J Lager last night)
    1. Passed out hard copy, balance of ~$45,000
    2. E Rogers notes that there's an ongoing issue that our neighborhood association needs an insurance policy and it looked according to email that insurance lapsed, but good until June 1 2016, right?
      1. J Lager says the company will find someone else to cover us. R Rotter has filled out the forms and sent them to C Kreimendahl.
      2. This came about with regard to supporting West side police station. He had been in touch with them and had a few questions regarding liability and errors and emissions insurance and turns out we had a liability policy
        1. N Lager says we got it after t-ball started
      3. C Kreimendahl relays that company that was covering us year-to-year is no longer in the business but the agent will reassign us based on paperwork R Rotter is completing
      4. E Rogers was looking into how a neighborhood association can receive a grant from the city and one of the preconditions is that association has policy with total value of $1 million
        1. J Lager says ours is $2 million. Agent will come back to us with a proposal from the company that R Rotter will relay. Currently pay $621/year
  4. Legislative Reports - Maurice Cheeks/Carousel Bayrd
    1. Not present
  5. Midvale Elementary Playground
    1. P Schell was approached by members that are part of Midvale Elementary PTO and they are trying to raise money for the playground there so the question was what, if anything, could the neighborhood association do and P Schell looked into it a bit and has a summary. Midvale Elementary playground is kind of old and it's got a weird cement thing that is crumbling and it has playground equipment with paint peeling off. There's photos on the Midvale-Lincoln PTO website. Goal of raising $70,000 or $75,000 and so far they've raised about half of that. Think the fundraisers have been going for about a year now. Don't know whether that means they can replace half or less, not sure of their goal.
      1. D Lamb says they've been running ads in the newsletter for the past couple of years (Bucky Books, rummage sale, etc.). Anything they've sent to D Lamb she has put in the paper. Happy to print anything they send us that makes sense based on timeline.
      2. J Thoreson asks if they want a financial contribution
        1. P Schell says they didn't ask outright
        2. D Lamb says we have given money for the garden at Midvale. Warning, Van Hise is redoing their playground soon, too
          1. W Weber asks about demographics of the schools
            1. D Lamb thinks half of Midvale kids go to each school
            2. J Thoreson thinks Van Hise is bigger
              1. Hamilton is Middle School, Van Hise is pretty small
            3. Probably more of a need at Midvale than Van Hise.
            4. E Rogers and J Chipault and D Lamb think should give to both
      3. C Kreimendahl suggests they advertise at our picnic, etc.
        1. P Schell says they suggested that they could be a cause that members could donate to on our membership form, not sure it's correct use of form or not.
      4. S Fitzsimmons says for Target credit cards you can put in code for Target purchases to give to a specific cause then 5% goes to school. Maybe put a how-to into the newsletter.
      5. P Schell didn't know if MHCA is in the habit of giving funds. This is something that would affect our neighborhood. Seems appropriate
        1. D Lamb brings up garden - how much did we donate?
          1. P Schell can contact R Rotter about how much has been donated in the past.
      6. P Schell suggests putting something on Facebook.
        1. E Rogers says Pete or his wife can go ahead and do that. E Rogers says Facebook obscures the author and posts it as from "Midvale Heights". E Rogers can send anyone who wants log in to our Facebook page that log in information. Or just email E Rogers and he'll post whatever we want on the Facebook page
      7. C Kreimendahl says his suggestion was that we can give them access to an audience but it's their fund-raising project.
      8. K Reuter-Krohn says there is money in the budget for school projects for $500 but still makes sense for R Rotter to research what we've given in the past
        1. P Schell will research and bring it back to the board for approval if we decide to give money
  6. Odana Prairie Restoration (Marcel Wuethrich)
    1. Marcel lives on Agnes Dr and he would like to initiate a prairie restoration project this spring at Odana golf course. There is a little non-mowed area near the parking lot and Odana woods that is just grass and mostly weeds and he's hoping that he can get funds to restore it. Background: as some of us might be aware, the US and other industrial countries have lost pollinators and some countries now hand-pollinate their crops. In the period between spring 2014 and 2015, Wisconsin has witnessed a 60% decline in honeybees so we're not an exception to the global phenomenon. Other insects affected as well, e.g., monarch butterflies. Something that we can all do in order to halt that decline. Obama and Mayor Soglin have initiated pollinator protection task force. PPTF in Madison has gathered data about what the city is doing and they came up with recommendations. Report they produced was approved by city of Madison. There are recommendations for homeowners and the public for what they can do to support pollinators. Homeowners encouraged to plant natives to provide habitat for natives and pollinators, also birds. Works really fast. In the report, they also described so-called demonstration areas and these demonstration areas they are thought to restore native habitat for pollinators and also educate the public. Have to educate the public in order for the public to recognize that these habitats have value. He's seen pictures of grocery stores with and without pollinators and it's amazing what will go away. He passes this area on his bike every day along the Southwest bike path. It's sunny. Will be easy to establish flowers. And it's facing parking lot of golf course and connected to bike trail so people can see it. There's even a mowed path going through that area so people can explore it by foot. He's been in contact with City Parks manager and he's responsible for that area that is part of golf course and Parks manages this area and he supports restoring native prairie there and he agrees that we can annually burn the prairie. Lot of Kentucky blue grass and queen Anne's lace (invasives) so trying to destroy much of that by burning it. He has a lot of seeds gathered from his own garden and would like to buy some seeds. He needs to get a burn permit from Madison fire department, which is $50. City parks agreed that they would mow it the first 2-3 years monthly because if you burn it then weeds germinate so by mowing it monthly can knock down the weeds and allow seedlings to germinate. Prairie flowers invest most of their energy in first couple years into roots so they can withstand drought. So after 2-3 years we can cutback and mow once or twice during the growing season.
      1. C Kreimendahl says there's a plan for Wisconsin that's been in the news lately that's been criticized a bit for not doing much - how does what you're proposing tie in to that?
        1. Not direct connection. He will be lead on this and this was initiated by him. This is a larger area so it can't be maintained by hand-weeding so City Parks will offer support. He is a member of The Prairie Enthusiasts and has knowledge of how to restore prairies. Doesn't happen overnight, but he knows it can be done.
      2. C Kreimendahl brings up bison prairie gateway. We had a neighbor and member of our board that helped maintain that and we invested a lot of money over the years and that's been hard to maintain lately
        1. M Wuethrich brings up Dudgeon Monroe area along bike path that also looks nice. Can be done.
      3. E Rogers doesn't know what city agency he worked with but bike path is streets and Odana golf course is parks.
        1. M Wuethrich says he has the written commitment from the Parks that he can do the restoration
      4. E Rogers says we did a survey in the neighborhood a couple of years ago asking what we should be doing with our parks and we left some blank space and we hadn't listed anything about pollinators on our checkboxes but we had people chime in about pollinators and butterflies so if he's looking for hands, E Rogers can direct him to a few names.
      5. M Wuethrich planning to burn in April and plans to take photos and will write up something for the neighborhood newsletter so people know more about it so can indicate there that there is opportunity for people to participate. Hopefully over the course of years there would be a group of volunteers
        1. D Lamb says we can't get anyone to take care of bison prairie so not sure we can commit
          1. J Chipault expands and says it was largely one person for a while and we have been looking for someone to take over for a long time
            1. M Wuethrich asks what's the alternative, do nothing?
      6. W Weber thinks we're now more aware of the importance of it. And M Wuethrich would also educate people and bring people in and people would use that information in their own gardens
      7. C Kreimendahl asks if he knows what the value of plants put in when they did the bike path (e.g., phlox); not sure they are of value to pollinators.
        1. M Wuethrich doesn't know value of those and who put them in. He seems a lot of dame's rocket, not native. Looks like phlox
        2. D Lamb says there were people from the board and neighborhood that were involved in picking out plants and doing plantings along bike trail. Laura Brown maintains retainment pond.
      8. M Wuethrich mostly wants to inform us, and if there's any financial support that would be great. $100 would buy seed. There are also plugs and there's Dane County cost share program that you can order plants by mid-March that are subsidized and one plant is only $1.90 and they have a good assortment of plants. That's also a possibility that he could buy some plugs for this program, which goes faster than if start with seed. Pick up May or June in Fenn Oak area on east side. Plants produced by agricultural facilities in Janesville and Evansville
      9. E Rogers says we generally have a system where we reimburse and we have a tax ID number since we're a nonprofit
      10. M Wuethrich provides contact information: 608.772.9427, marcelwuthrich at gmail.com. He also consults with people and helps them make choices and helps them do things for a small fee. This is a hobby, he has a different full-time job, but people can contact him for advice.
      11. P Schell thinks it's really great that he's enthusiastic. One question - fast-forward 5-10 years, does it require constant maintenance then?
        1. M Wuethrich says do have to do something because if let nature take care of it then eventually will get shrubs and trees and will turn to woods so have to mow or burn. Native plants are deep rooted whereas introduced plants have shallow roots. So every time you burn you put the native plants into favor. His plan is to burn it once a year (spring or fall). Window in fall is shorter for burning but allows you to seed in the fall and most of the seeds need cold-moist cycle before they germinate. Most flowers come up right when snow is melting so if burn in spring might fry them.
      12. Is there a cost to burning other than permit?
        1. No, have volunteers. Have someone from green space crew from Westmorland and they bring burn equipment and things. Eventually he might get trained.
      13. P Schell says there aren't many homes right by bison prairie so perhaps people didn't take ownership and he would kind of worry about the location along the golf course but there are at least some houses that look directly on it.
        1. M Wuethrich asks what can we lose? Even if someone abandons it 5-10 years down the road then there would be more natives there which would be a step up from where it is currently.
      14. P Schell asks if it is mowed
        1. Sometimes
      15. J Lager asks how big of an area it is
        1. M Wuethrich thinks 1/2 acre to acre. To south bordered by parking lot, to east bordered by paved connector, to north bordered by woods, and to west bordered by irrigated turf grass.
      16. S Fitzsimmons asks how much money he would need
        1. M says maybe $250 would pay for burn and buy seeds and plugs.
          1. P Schell makes a motion to fund $250. Seconded.
        2. C Kreimendahl says his individual opinion is if we put $250 in this year and $250 next year, over time that becomes a lot, so wondering what total budget is over lengthy period of time. No doubts about sincerity and commitment. Isn't there a seed company or plant company where $500 to them is meaningless and they get PR from sponsoring space.
        3. M Wuethrich just met a week ago with city and so this is the start and haven't looked for funds yet. Have about 10 grocery bags full of seeds from his own yard. So his plan is continuously put in seeds from his own seed bank. Knows other people who collect seed in prairies so can get from them as well. Will take a continuous supply of seeds over years. There's going to be a pool of seeds from volunteers. Knows people who are retired and all they do is collect seeds and donate seeds.
        4. S Fitzsimmons asks if city offers any money for beautifying neighborhoods.
          1. E Rogers says there are neighborhood grants that are offered every year and the deadline has passed this year (or coming up soon) and they have workshops to explain grant process
            1. D Lamb says they have less money and they have narrow facet and lots of hoops to jump through. D Lamb and J Chipault went a couple of years ago and decided it wasn't worth the fuss. Plus our neighborhood is not very needy compared to others so we don't compete well.
              1. J Chipault agrees but says if they focus on pollinators in future years, then this would be a great fit
        5. N Lager suggests checking with gardening clubs for volunteers
        6. J Chipault clarifies that this $250 is for this year only, right?
          1. Yes, and the work is free.
        7. Motion on the table is to fund $250 toward burning permit and seeds or plugs.
          1. Motion passes.
        8. Could someone email M Wuethrich
          1. N Lager can be contact between the board and M Wuethrich.
        9. D Lamb says May/June would be the next newsletter.
  7. 4th of July Celebration - Dave Blouin
    1. D Blouin was formerly president of neighborhood board at Westmorland. He coordinates the adopt-ice program and is now running the July 4th program. Passed around flyer from last year and flyer from 1943. 4th of July event started in 1941, which coincides with Westmorland neighborhood association so this year is their 75 year anniversary. Sunset Village and Midvale Heights were co-sponsors of 4th of July celebration as early as 1953 and as late as 2001 and other neighborhoods kind of come and go with their contributions of cost. Often, MHCA took 2/5, Westmoreland took 2/5, and Sunset Village took 1/5. It used to make money but it hasn't made money in years. It's a big part of what we give back to the neighborhood. It comes from dues paid by members. Have Halloween party, Valentines' day, films in the park, etc. 4th of July is the big one. It also was a huge City of Madison July 4th party because it included fireworks until 1987 and then not long after that Elver Park Farms got organized. 1987 was first year didn't have fireworks, which was a function of the costs and the liabilities. Event had gotten quite large at that point and now it's smaller and more of a family event. Starts with kids parade now and over by mid-afternoon, with a band, kids games, food, and in most recent few years he reintroduced beer. No beer tent, neighborhood buys beer and gives it away - 2 16 oz glasses per adult. Got rid of beer tent around 2000 because it ended up being a pen of beer-drinkers and smokers and they were an aside from the rest of the event. This year, because it's the 75th, proposing to make it a bigger event with more going on and increase activities, also increase costs. Going to do, for sure, ceremony on the night of July 3rd (Sunday). Bucky's sets up tents tables and chairs and on night of 3rd so will do potluck picnic and big band concert and during intermission they'll do a little ceremony recognizing July 4th event coordinators and past neighborhood presidents. Sarah White is author that history committee worked with to write and edit history book and she'll do short history presentation of their neighborhood. Big band will do a set of music from around the 1940s for first set (era of beginning of neighborhood) and second set would be more modern. Open to all neighborhoods. On the 4th there is a bare bones version and a big wish list. Don't have side-by-side comparison for these options yet but not too far along because meeting with both us and with Sunset Village so can figure out what on their wish list could go into an expanded event. Right now, instead of one band, two bands and instead of stopping at 2pm, going as late as 4pm in the afternoon, and brining back vintage games tied to July 4th celebrations of the past (bingo, egg in spoon, gunny sack races, raffle, volleyball tournament, perhaps softball but now put tents on baseball field). Wish list: pony rides, Ferris wheel, vintage car show in hockey rink area, beer tent (can bring in funds but needs security and a license). What Parks has done is offered every neighborhood a free event and they'll waive most fees or cut in half fees but the main criteria is it has to be 250 people or less. This doesn't qualify as a special event. Their kids' Earth Day event they're taking advantage of that and getting fees waived. Dunk tank, kids bounce houses. But insurance got crazy; cheapest rider for a bounce house is $1000. But perhaps rider would cover other liability for other events. Current budget for overall event has been around $5,000 annually (security, tents, helium, bands, chairs, licenses and fees, beer essentially paid for via tip jar). Take in ticket fees from kids games, donations around $3,000. They budgeted another $1,000 loss so they were ok with losing more than $3000. But costs up much more than 3,000 because two bands, etc. But more people attending if other neighborhoods advertise. Always held on July 4th, rain or shine, so people kind of already know about it but might get up to 50% more attendance if we advertise more. Build in enough contingency plans.
      1. D Lamb asks about selling food
        1. D Blouin says they don't, but volunteers grilled and made food and Boy scouts sold popcorn and beverages and then some point 20 or so years ago they brought in catering companies (Big 10, Pizza Pit, and been doing Pizza Extreme). Owner of Pizza Extreme grew up in Westmorland, they give a bit to feed volunteers but they keep most of the profit. His committee looked into bringing food carts and right away food carts didn't want to be there if Pizza Extreme would be there and vice versa. So sticking with Pizza Extreme. They have one food cart with two windows and the lines are long so asked him to bring in second cart so they'll bring in second cart for gyros, subs, and more vegetarian options. Waiting for final menu list from him. If that still doesn't look good, then bring in food carts but the permit for more than one food cart is >$800. Pizza Extreme covers permit costs so working with Pizza Extreme to iron out those wrinkles. Not doing fireworks again. Almost $600 just in permits and you need to hire someone that knows what they are doing and is licensed. And E Rogers relayed that part of reason stopped was because of scaring zoo animals. Also park is more wooded now. Need another tent for bingo. Pony rentals are $1000 for 4 hours. Bounce house is $200-300 rental. Ferris wheel is $2500 and volunteers have to help build it and take it apart. Takes a minimum of 6 sturdy guys. Insurance rider is an extra $1000, which they'll need almost no matter what. Key things are help with volunteers and fund raising. If have more games and more events, need more helpers and also need fundraising help (via cash or via finding sponsors etc.), talked about having t-shirts made listing sponsors. Another thing he used to do is manage advertising in newsletter so with those relationships in place could reach out to advertiser for various fundraising needs (did so with two books published) and they got recognized in books and got good will from neighborhood. Also asked for ads purchased in directory that comes out every two years. They try not to ask for help too often, usually just for special projects. Anticipating reaching out in next 6 weeks or so asking for sponsorship help from these advertisers. Would at least generate banner with their names and think it makes it sense to put their names on a t-shirt. Also don't want to poach advertisers outside the neighborhood (Commons, Village Bar corners, few on Monroe St), deliberately did not reach out to Westgate or University Drive or beltline. That's where we could help - could you ask your business base for simple donation of say $100 or donations of prizes. Raffle, bingo, t-shirt sales, direct sponsorships, could make quite a bit of money. Deficit looks like $3500 for bare bones expansion and more like $,8700 for wish list. No one is saying this is the new norm. Would like to see all three neighborhoods involved but don't need to continue to make it this big.
      2. C Kreimendahl suggests that we co-sponsor and not sure what that involves, membership participate and volunteer, some amount of money, trying to think of how many of our residents would attend (~100). C Kreimendahl thinks it's been a while since we've been involved with this as a neighborhood. So thinking about gauging our financial contribution based on the number of participants.
      3. D Blouin kind of looking to see if there were objections to going all-in. Did say up-front that he wasn't going to ask for specific cash contributions. Or are there any ideas we have for this event that aren't already on the list. Wanted to meet with us, get a sense of our support and come back with more concrete proposal as soon as possible. Can we commit to promotion, advertising, help with fundraising contacts, and volunteers support.
        1. Only limit C Kreimendahl can see on that is that a week or two before that we have our picnic which will suck up some of our volunteers.
          1. D Blouin says even with the full expansion, don't think we'd need 50 volunteers, just another couple dozen. Knows he'll get more volunteers from within Westmorland because it's an anniversary event. Usually can get 80-100 volunteers easily from within neighborhood and in neighboring neighborhoods.
      4. D Blouin asked about size of our picnic
        1. About 200
      5. This event goes on rain or shine.
      6. C Kreimendahl offers motion that we co-sponsor the event and provide volunteer, advertising support, and some unspecified financial contribution.
        1. Seconded
        2. Motion passes
        3. D Blouin will distribute list of activities and budget to E Rogers before our next meeting. Ideas are welcome.
      7. Dunk tank: there's a photo from Paul Soglin's first term as mayor when he agreed to sit in the dunk tank at Westmorland Park smoking a cigarette. This was when he was running for reelection and asked if he would sit in the dunk tank and he said yes. Maybe he'll do it again.
        1. J Chipault suggests, at the least, blowing that picture up big. People would love that.
      8. C Kreimendahl asks if there's a set meeting schedule
        1. Meeting this Saturday and again the weekend after March 7. Been meeting in this room Saturday morning at 10. Will forward the meeting schedule because he'd love it if reps from other neighborhoods came to those meetings.
      9. J Chipault asks if he's looking for a sense from us as to whether or not we want to go whole hog. Have we answered that for him?
        1. D Blouin will price it all out anyway. Sometimes hard to find people to do things on the 4th of July. Bands are easy to get though because they can play during the day and then still do a gig at night. If you think about anything else, pass it through E Rogers. We wouldn't' do anything this big very often but would love it if this is a re-start of having neighborhoods co-sponsor the event. The party used to go to midnight and not trying for that, want a family event, have a nice event going.
  8. Neighborhood Social Networking - E Rogers
    1. E Rogers says we have a fantastic mechanism for communication to our members: messenger, email blast, Facebook page... so in terms of one-way messaging, we are ok. Perhaps one way we haven't had as much success is fostering inter-neighbor communication. Our Facebook page can accommodate this but it's not typically done. We don't have a list-serv right now, which is an email mechanism where people sign up and every email gets bounced to everybody. Some neighborhoods do this. We also now have a website called NextDoor.com. It also offers to do this where they set up some system of verification so that if you live in a neighborhood you can communicate with their neighbors on this site. For things like finding a babysitter and finding someone to shovel. Our neighborhood watch has been one of our strongest ways to allow people to communicate. A couple years ago we talked about whether we wanted to promote Nextdoor.com. We decided not to because we don't understand how they make money; advertizing or selling information? That was in 2013. Lately though, of their own volition, neighbors have been signing up and S Fitzsimmons has been talking about it in his neighborhood watch emails. Does anyone have ideas of what, if anything, we should be doing to foster inter-neighbor communication. Nextdoor exists but it's not influenced by us.
      1. J Chipault uses Nextdoor and likes it. Only posted once, to indicate that had garden rocks on the curb
      2. S Fitzsimmons brings up crime is posted on Nextdoor. Sometimes two-way list servs have negative comments and that destroys community feel
        1. J Chipault hasn't noticed much negativity on Nextdoor. Even if about sensitive topics like policing, people remain pretty civil
          1. T Trapp says they know you are who you say you are because it needs to verify you live where you live.
      3. T Jarvis says his concern is we end up with three different ways to get communication out. They don't have to be a member to get Facebook information and Nextdoor. T Jarvis does the website but not Facebook or Nextdoor.
        1. E Rogers thinks that he likes the balance we struck for outgoing messages. We would not have the ability or inclination to take over Nextdoor, but as far as do we want to promote it, that's why he's bringing it up. There's 240 Midvale Heights households on Nextdoor, including 3 in this room, and we were previously saying there's a prohibition of mentioning it or cheerleading it. What is our stance now? Do we promote it as a way for neighbors to communicate with each other.
          1. T Trapp thinks it's an opportunity for us to have a presence. Not sure how we could promote or leverage.
        2. S Fitzsimmons says it's a way to share information with our community. We don't have to do anything but we could be in support of it.
        3. E Rogers says stick with status quo for now which is we can promote it in crime digest emails and T Jarvis shouldn't feel in any way obligated to monitor it.
  9. Announcements - Board
    1. We still need an annual picnic coordinator and garage sale coordinator. So if know of anyone or if you yourself could do some leg work to maintain a tradition that's over 10 years old now.
    2. C Kreimendahl shares that Kids Club House is over, they aren't doing that anymore.
    3. If find someone has moved in to your neck of the woods, the modus operandi is to pick up new neighbor packet from C Kreimendahl
    4. E Rogers just heard from Fred Riser who is state senator and he should be able to come to our October meeting. Got back to E Rogers right away.
    5. D Lamb mentions concert series. Parks dept is making it easy. All four concerts are one event and it's free and amplification fee will be half price ($50 for all the concerts). 15 bands on a list. Approach is to send out blind cc to everyone who has been interested. Don't want four bands that all play the same music and also looking for people who are willing to keep Saturday night open for rain date. What happens if we get rained out both nights? D lamb will talk to people to figure out a payment schedule that makes sense for that scenario.
    6. T Jarvis says new member in Area 15 joined yesterday. T Jarvis has membership cards and directory for them.
    7. S Fitzsimmons asks if can do one fundraising thing would go to Shopko and ask for donation to police department of stuffed animals.
      1. Good idea.
  10. Meeting adjourned 8:49
Notes recorded by J Chipault, secretary