MHCA Area Director's meeting minutes

April 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
April 24, 2007

Present: J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb (presiding), R. & R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, Robida, J. Gary, A. Edahl

Also attending: Carousel Bayrd, Greg Bell

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the March 27, 2007 meeting were approved, with the correction of Ann Edahl’s name in two places.

3. Treasurer=s report: R. Rotter distributed a report showing a cash balance of $9620.41, along with other charts and information. This amount did not include any deposits of T-Ball or new membership money. He explained the new format for reporting on various accounts, and Board members expressed satisfaction with the new format.

4. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Membership drive: R. Rotter distributed a cost breakdown on the current membership drive. He indicated that the mailing of membership forms had gone out to all neighborhood households and that 344 replies had been received.

7. Community picnic, garage sale, library branch mailing: C. Robida, J. Gary, and C. Bunge indicated that plans were on track for a mailing to neighborhood residents regarding the summer picnic and fall neighborhood garage sale, including an appeal to contribute to the Sequoya Branch building fund. The picnic would be held on June 21 and the garage sale on August 31 and September 1.

8. Neighborhood plan update: D. Lamb announced that a grant proposal had been submitted to the City. She expected notification in about two weeks. If the grant is not awarded, the Board would need to decide whether or not to proceed with the project.

9. Gateway project: J. Sweet announced that the spraying for thistles at the Gateway area had been generally successful, but that a few new thistles had come up. She had arranged to have these sprayed. Greg Bell reported on activities of a committee that had been working on an interpretative sign for the Gateway site. He showed the Board conceptual plans for the sign, on which the committee had agreed. In addition to the $400 already approved by the Board for this project, the committee projected needing another $300. Board members contributed reactions and ideas. Motion made, seconded, and passed to authorize another $300 for the sign.

10. Newsletter: A. Edahl announced that the May issue of the Association newsletter was at the printer. She reported that the printer had quoted a price of $60 for collating the issue, and the Board approved this for the May issue. Various issues related to the newsletter were discussed, and the Board agreed that these matters should be addressed at the next Board meeting.

11. Post Office substation: J. Sweet reported that her mailman had suggested that residents of the neighborhood initiate a petition to the Postmaster to have a postal substation re-established at Midvale Plaza. Ideas for a letter or petition from MHCA and from individual residents were discussed, but no formal Board action was taken.

12. Miscellaneous matters: D. Lamb read a letter from Gary Poulson, resigning from his position as Area 2 Director. J. Sweet and other Board members expressed their appreciation for his many contributions to the neighborhood and the Association. D. Lamb reported that she had been informed that the West District police staff would be conducting a safety survey and encouraged Board members to watch the media for further information. She also indicated that JoAnn Prange had requested donations for safety vests for those who work on the Tokay Blvd. plantings. She reported that the Midvale Community-School Garden project needed money. Board members pointed out that the recently mailed membership forms contained an option for contributing to this project, so that action on this matter was delayed. D. Lamb reported that another meeting was coming up regarding the establishment of a west side planning council. R. Rotter distributed an article about Michael Pressman, MHCA T-Ball chairman, and presented brief information on that program. C. Bunge announced that the University Research Park Board had decided to make a substantial gift to the Sequoya Library Branch building fund and that the Board specifically mentioned their positive relationship with MHCA as a reason for its gift.

13. Adjournment: The meeting adjourned at 8:55 p.m.

Charles Bunge