MHCA Area Director's meeting minutes

April 2008 Area Director's Meeting minutes

Tom Jarvis Monday 26 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
April 22, 2008


Present: J. Sweet, M. Silbernagel, D. Lamb (presiding), R. and R. Meihsner, C. Bunge, T. Jarvis, J. Sherwood, Floyd Stautz, C. Robida, J. Gary, J. Lager

Also present: Carousel Bayrd, Charlie Quagliana, Jane Armstrong

1. Minutes: The minutes for the March 25, 2008 meeting were approved as distributed.

2. Treasurer=s report: R. Rotter was unable to attend the meeting. J. Lager distributed a report showing a cash balance of $16,912.79.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd presented a brief report concerning matters related to the Dane County Board. She reported that her lead committee assignment was Public Safety and that she was on the City/County Liaison subcommittee.

5. Neighborhood plan: Charlie Quagliana made a brief report regarding the neighborhood planning project. The Vierbicher firm had been chosen to be the planning consultant for the project, at a cost of $40,000. C. Quagliana estimated the total cost of the project to MHCA to be $11,250 ($5,000 of which had already been approved by the Board). According to the terms of the grant from the City, part of this amount could be in-kind contributions, such as the time neighborhood residents who provide expertise to the project. The planning committee had made some contacts with potential donors of funds to support the project. The committee planned to work up a definite budget for the project and to present it to the MHCA Board for approval. The committee hoped to have a draft plan prepared by November 2008. Questions, discussion, and thanks to C. Quagliana and the committee followed the report.

6. Association website: T. Jarvis distributed a report containing statistics regarding visitors to the Association website. He reported that he had made progress on the re-design of the website. He asked Board members to look at the site and give him suggestions for further improvements. Board members made suggestions regarding how the website, including email lists, might be used for communicating with residents of the neighborhood.

7. Neighborhood watch program: C. Robida reported that some 25 people attended the first meeting concerning a neighborhood watch program. Another meeting had been scheduled for May 14.

8. Annual picnic: C. Robida and J. Gary reported that Ruth Monson, Steve Graham, and Christine Sveom had volunteered to coordinate the annual picnic, which was scheduled for June 26. A flyer announcing the picnic and the neighborhood garage sale would be prepared for mailing to the residents of the neighborhood.

9. Gateway project: R. Meihsner reported, on behalf of Greg Bell, that he requested approval of expenditures for another prairie burn ($100), new plantings around the neighborhood sign ($75-$80), and another treatment for thistles ($50-$75). It was moved, seconded, and passed that up to $300 be approved to cover these expenditures. R. Meihsner reported that the firm of Vital Signs had been engaged to produce the informational sign at the Gateway/bison site. A subcontractor would be used to construct the stand for the sign, for which payment would be required soon. R. Meihsner would ask the Treasurer to cut a check from funds already approved by the Board for this project.

10. Resignations from the Board: R. and R. Meihsner announced that they would be moving out of the neighborhood soon and would be leaving the MHCA Board. J. Sweet recounted some of the ways that they had contributed to the work of the Association and the betterment of the neighborhood, and the Board thanked them with a round of applause. D. Lamb reported that Holly Brassington had submitted her resignation from the Board.

11. Change in Association boundaries: D. Lamb reminded the Board that it had agreed to the desirability of including Odana Hills Golf Course and Odana Hills Park within the Association boundaries, so that these open areas could be included in the neighborhood plan. C. Bunge distributed a proposed By-Laws amendment that would accomplish this and moved its adoption. Motion seconded and passed, with Directors from 11 districts voting in the affirmative.

12. Reports and announcements: M. Silbernagel distributed some information regarding progress on the new Sequoya Branch Library, including the choice of a contractor to complete the interior of the quarters. D. Lamb reported that the developer’s proposal for Phase II of Sequoya Commons would be considered by the City Urban Design Commission on April 23.

13. Adjournment: The meeting adjourned at 7:45.

Charles Bunge, Secretary