MHCA Area Director's meeting minutes

January 2010 Area Directors' Meeting Minutes

cabunge Tuesday 09 of February, 2010
Midvale Heights Community Association

Board of Directors Meeting

January 26, 2010


Present: M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, S. Schmidt, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Nan Lager

1. Minutes: The minutes of the November 24 meeting were approved as distributed.

2. Treasurer’s report, budget discussion, neighborhood plan final accounting: R. Rotter distributed a treasurer’s report showing total cash and bank accounts of $22,460.46, along with other financial information. He pointed out a column of figures representing projected 2010 spending levels for various Association activities. C. Bunge pointed out that the “General Fund” figure in this column represented unbudgeted or “reserve” funds and that part of the budgeted amount for the library donation would not be paid until 2011. D. Lamb submitted a bill from Vierbicher Associates for $1617.50, which she said would be the last expense for the project. Also, $2,000 was outstanding from the City grant, which the City should pay when they receive final copies of the plan from Vierbicher Associates. She indicated that, after all expenses for the project had been paid, MHCA would owe the Westmorland neighborhood association some $3,000 as a refund on the amount that the association had advanced for the joint project.

3. Babysitting co-op: S. Schmidt reported that she and Jeff Maxted had talked to other parents in the neighborhood about the idea of a babysitting co-op sponsored by MHCA. They wrote a letter about the idea and got it out to a sample of parents. There had been a positive response. Board members supported the idea and encouraged her to move ahead on it, including putting an article in the Association newsletter about it.

4. Membership Committee: S. Schmidt reported that she had had one email response to the newsletter item about membership benefits and a membership committee. The sender proposed a plant trade among members who had extra plants at spring planting time. Board members discussed briefly the idea of a membership benefits card, along the lines of the Wisconsin Public Radio card. P. Haskew volunteered to be on the Membership Committee. D. Lamb indicated that she would write a charge for the committee and that she would try to get additional members for the committee.

5. Gypsy moth spraying: Carousel Bayrd, who was unable to attend the meeting, sent information regarding spraying for gypsy moth control in the neighborhood, which was distributed to Board members. An information session on the spraying had been announced for February 1 at 7:00. Policies and procedures for this year will be similar to those of past years. Board members discussed the matter briefly, including how to request expansion of the areas to be sprayed.

6. Membership directory: R. Rotter indicated that the 2010-2011 directory was ready to be dropped off at the printer. He distributed photocopies of the printer-ready pages. Board members thanked him for all his hard work on the directory and promised him that he would not be expected to do the next edition.

7. Newsletter: D. Lamb announced that February 15 would be the deadline for content for the March-April issue of the MHCA newsletter. She also indicated that she would be preparing and mailing bills for advertisements in the newsletter for the 2009 year, hoping to gain some of the revenue lost, due to the lack of a newsletter advertising manager.

8. Building addition on Ascot Lane: D. Lamb reported that the owner of some apartment buildings on Ascot Lane had provided her with some information on his plans to build a resident manager’s apartment onto one of the buildings, which would require a zoning variance. She distributed some drawings of the proposed apartment and reported that the owner is willing to meet with the Board, in an effort to inform the neighborhood about the project. Board members expressed the view that there seems to be nothing to object to in this project.

9. Other business: D. Lamb referred the Board to articles in the media about a group that wished to plant fruit trees in open areas in the city. The group had applied to do such a planting in Wingra Park, but their application was denied. A member of the Association had asked D. Lamb to seek the Board’s support for overturning this denial. Board members expressed the opinion that they did not have enough information to take such action, and the Board took no action on the matter. F. Stautz asked the Board if any members had experienced difficulties regarding large-item pick-up by the City Streets Department. He had noted a problem in the transition to alternative-week pick-up. One other Board member had been aware of such difficulties.

10. Adjournment: Motion made, seconded, and passed to adjourn the meeting at 7:55.

Charles Bunge, Secretary