MHCA Area Director's meeting minutes

November 2010 Area Directors' Meeting Minutes

cabunge Thursday 02 of December, 2010
Midvale Heights Community Association

Board of Directors Meeting

November 23, 2010


Present: G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, F. Stautz, C. Robida, S. Schmidt, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Greg Fischer, Nan Lager

1. Minutes: The minutes of the September 28, 2010 meeting and of the Annual Meeting were approved as distributed.

2. Treasurer’s report: R. Rotter distributed a report showing a cash and bank accounts total of $18,354.74, along with other financial information. He pointed out a report of transfers of funds among budgeted programs and a report on expenditures for the Bison Prairie Gateway interpretative sign project.

3. Election of officers: A motion was made, seconded, and passed that the incumbents (Denise Lamb, President, Craig Robida, Vice-President, and Ron Rotter, Treasurer) be re-elected for the 2010-2011 year.

4. Neighborhood plan printing costs: D. Lamb asked for the Board’s advice on how many copies of the neighborhood plan to have printed for Association use. It was moved, seconded, and passed that five copies be printed for MHCA, above the minimum number required by the grant contract with the City.

5. Neighborhood Watch: C. Robida reported on several robberies that had occurred in the neighborhood. He indicated that he would be willing to re-start the Neighborhood Watch Committee, but that he needed help doing that. F. Stautz volunteered to help. D. Lamb indicated that she would run an article on this effort in the newsletter. C. Robida indicated that he would arrange a meeting of interested persons to develop a strategy for increased neighborhood safety and security.

6. Odana Hills Park concerns: D. Lamb indicated that Alder Pham-Remmele had referred to MHCA a complaint from a neighborhood resident regarding problems caused by soccer games and practice in Odana Hills Park. Considerable discussion of the matter followed. Suggestions made by Board members included having D. Lamb contact the City Parks Department about what might be done to address the problem, contacting the Madison Area Youth Soccer Association for information and suggestions, and running an article in the newsletter.

7. University Research Park concerns: D. Lamb referred to a series of email messages between a resident of the neighborhood and administrators of University Research Park regarding the use and storage of chemicals by a company in the park. After discussion, there was consensus among Board members that park administrators seemed to be addressing the concern adequately and that MHCA didn’t have a role in such matters, beyond helping residents get their concerns heard and addressed.

8. Development of Odana/Segoe site: D. Lamb indicated that development planning seemed to be moving slowly and that there was nothing new to report. She reported that she might facilitate a meeting of near-by neighbors to get input regarding their wishes and concerns on the matter.

9. Newsletter: D. Lamb reported that she had sent bills to newsletter advertisers, requesting payment for ads that had run over a considerable length of time. She hoped to gain revenue for the Association from this effort. After discussion of newsletter matters in general, D. Lamb asked approval for establishing a committee to explore issues involved in making the newsletter an electronic publication. There was consensus that this was a good idea, and G. Poulson, and T. Jarvis agreed to serve on the committee.

10. Green Team: J. Gary reported that she was applying for a grant to establish a Native American Garden at the Bison Prairie Gateway. She had consulted a team of experts to advise her on managing the Bison Prairie Gateway. They advised doing a burn in the spring at a cost of $250. There was consensus among Board members that funds budgeted to Green Team projects could be used for this purpose.

11. Midvale School garden gateway video: D. Lamb indicated that she had a copy of this video and that she would arrange to have it viewed by the Board at its January meeting.

12. Adjournment: Motion made, seconded, and passed to adjourn the meeting at 8:30.

Charles Bunge, Secretary