MHCA Area Director's meeting minutes

August 2011 Area Directors' Meeting Minutes

cabunge Friday 02 of September, 2011

Midvale Heights Community Association

Board of Directors Meeting

August 23, 2011


Present: G. Poulson, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, J. Lager

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Nan Lager, Peter Schell

1. Call to order and introductions: D. Lamb opened the meeting, and Board members present introduced themselves.

2. Minutes: Printed copies of the minutes for the June meeting were not available, and approval was delayed until a later meeting.

3. Treasurer’s report: R. Rotter distributed a report showing $26,817 in cash and bank accounts. He pointed out attachments that contained further information. There was brief discussion about the rising costs of the annual picnic and the large amount of money that the T-ball program had brought in.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair made a brief report on City matters. He indicated that he would still be the alder for Midvale Heights until redistricting took effect on January 1. He felt that the Mayor’s budget forums were going well. He reported that he had sponsored proposed ordinances to make landlords more responsive or accountable.

6. Membership drive: P. Haskew reported that some 490 people had signed up as members. Membership directories and member discount cards were in the mail. The hard work of P. Haskew, Greg Fischer, T. Jarvis, R. Rotter, S. Schmidt, and others was acknowledge with a round of applause by those present.

7. Garage sale: D. Lamb reported that some 45 people had signed up to hold garage sales on Labor Day weekend, down somewhat from previous years. T. Jarvis produced maps again, and everything seemed to be in hand.

8. Newsletter delivery: D. Lamb indicated that the next issue of the newsletter would be out just after Labor Day. T. Jarvis projected copies of maps and lists he had prepared to enhance the delivery of newsletters to members only. For each issue of the newsletter the newsletter distribution coordinator would print a list of members, organized by area and block captain. Area Directors would receive a packed of newsletters, as in the past. They would distribute newsletters and membership lists to block captains for distribution to members. After discussion, D. Lamb said that she would have 750 copies of each issue printed, which would allow for copies to be placed at the branch library for interested people to pick up.

9. Green Team: J. Gary reported that she needed help getting rid of Queen Anne’s lace at the Bison Prairie Gateway. Nan Lager indicated that there would be a Tokay median cleanup day in October, the date to be announced in the newsletter.

10. New zoning maps: D Lamb indicated that there would be a meeting regarding new zoning maps for Madison on September 22. Some neighborhood residents were concerned about the zoning of the Odana School playground park area and the possibility that that area could be developed with commercial buildings.

11. 677 Segoe Rd. parcel: D. Lamb reported that the developer’s proposal for 677 Segoe Rd. had been approved by the Urban Design Commission. The proposal was on the agenda for the August 29 meeting of the Plan Commission.

12. Annual meeting: D. Lamb reminded the Board that the Association annual meeting would be on October 25. G. Poulson indicated that the City Clerk would be willing to speak to the meeting about the new voter ID requirements for voting. Board members thought that was a good idea, and D. Lamb indicated that she would follow up on this and that she would get out a postcard mailing to members announcing the meeting. Area Directors for odd-numbered areas would be elected at the meeting.

13. Adjournment: Motion was made, seconded, and passed that the meeting adjourn at 7:55.

Charles Bunge, Secretary