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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

September 2011 Area Directors' Meeting Minutes

cabunge Saturday 08 of October, 2011



Midvale Heights Community Association

Board of Directors Meeting

September 27, 2011


Minutes


Present: G. Poulson, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, J. Sherwood, F. Stautz, J. Gary, K. Reuter-Krohn

Also present: Matt Phair, Greg Fischer, Jim Thoreson, Peter Schell

1. Call to order and introductions: D. Lamb opened the meeting, and those present introduced themselves.

2. Minutes: The minutes of the meetings of June 28 and August 23 were approved as distributed.

3. Treasurer’s report: R. Rotter did not attend the meeting, and there was no treasurer’s report.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair made a brief report on City matters, including budget issues. He indicated that the speed bumps on Keating Terrace would be installed before the snow falls. Brief discussion of traffic matters in the neighborhood followed.

6. Annual meeting: D. Lamb reminded the Board that the Association annual meeting would be on October 25. G. Poulson indicated that the Deputy City Clerk would speak to the meeting about the new voter ID requirements for voting. D. Lamb announced that the neighborhood’s new alder, Brian Solomon, would attend and speak, as well. Board members from odd-numbered areas would be elected at the meeting, including Jim Thoreson, as a replacement for Jean Sweet, who has indicated her resignation from the Board.. G. Poulson volunteered to obtain liquid refreshments for the meeting, and D. Lamb indicated that she would obtain bakery treats.

7. Newsletter delivery: D. Lamb indicated that delivery of the newsletter to members only went reasonably smoothly. A supply of copies had been put at the branch library for interested non-members to pick up.

8. Green Team: J. Gary reported that cleanup day for the Tokay plantings was scheduled for October 29. Upkeep on the Bison Prairie Gateway was ongoing. The soil at the gateway had been tested and had good composition for the plantings. Jean Sweet had resigned from the Green Team.

9. New zoning map, 677 Segoe Rd., Verona Road construction: D. Lamb passed around copies of the portion of the new City zoning map that pertains to Midvale Heights. She indicated that Odana School Park would be zoned “conservancy.” Board members commented on the proposed zoning of other areas in the neighborhood. D. Lamb reported that the development project at 677 Segoe Rd. had been approved by the City Council. The required traffic study had been completed, and she would forward the report to Board members via email. She reported that she had been notified that the design phase of the Verona Rd. interchange project was to begin soon. Strand Associates will provide public outreach office hours, in order to inform the public about the project. She indicated that she would forward the announcement of these office hours to Board members via email.

10. Other business: M. Silbernagel nominated Peter Schell to serve as Co-Area Director in Area 4. The nomination was seconded and passed with no dissenting votes.

11. Adjournment: Motion was made, seconded, and passed that the meeting adjourn at 7:30.

Charles Bunge, Secretary

August 2011 Area Directors' Meeting Minutes

cabunge Friday 02 of September, 2011



Midvale Heights Community Association

Board of Directors Meeting

August 23, 2011


Minutes

Present: G. Poulson, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, J. Lager

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Nan Lager, Peter Schell

1. Call to order and introductions: D. Lamb opened the meeting, and Board members present introduced themselves.

2. Minutes: Printed copies of the minutes for the June meeting were not available, and approval was delayed until a later meeting.

3. Treasurer’s report: R. Rotter distributed a report showing $26,817 in cash and bank accounts. He pointed out attachments that contained further information. There was brief discussion about the rising costs of the annual picnic and the large amount of money that the T-ball program had brought in.

4. County Supervisor report: Carousel Bayrd was unable to attend the meeting, and there was no county report.

5. Alder Report: Matt Phair made a brief report on City matters. He indicated that he would still be the alder for Midvale Heights until redistricting took effect on January 1. He felt that the Mayor’s budget forums were going well. He reported that he had sponsored proposed ordinances to make landlords more responsive or accountable.

6. Membership drive: P. Haskew reported that some 490 people had signed up as members. Membership directories and member discount cards were in the mail. The hard work of P. Haskew, Greg Fischer, T. Jarvis, R. Rotter, S. Schmidt, and others was acknowledge with a round of applause by those present.

7. Garage sale: D. Lamb reported that some 45 people had signed up to hold garage sales on Labor Day weekend, down somewhat from previous years. T. Jarvis produced maps again, and everything seemed to be in hand.

8. Newsletter delivery: D. Lamb indicated that the next issue of the newsletter would be out just after Labor Day. T. Jarvis projected copies of maps and lists he had prepared to enhance the delivery of newsletters to members only. For each issue of the newsletter the newsletter distribution coordinator would print a list of members, organized by area and block captain. Area Directors would receive a packed of newsletters, as in the past. They would distribute newsletters and membership lists to block captains for distribution to members. After discussion, D. Lamb said that she would have 750 copies of each issue printed, which would allow for copies to be placed at the branch library for interested people to pick up.

9. Green Team: J. Gary reported that she needed help getting rid of Queen Anne’s lace at the Bison Prairie Gateway. Nan Lager indicated that there would be a Tokay median cleanup day in October, the date to be announced in the newsletter.

10. New zoning maps: D Lamb indicated that there would be a meeting regarding new zoning maps for Madison on September 22. Some neighborhood residents were concerned about the zoning of the Odana School playground park area and the possibility that that area could be developed with commercial buildings.

11. 677 Segoe Rd. parcel: D. Lamb reported that the developer’s proposal for 677 Segoe Rd. had been approved by the Urban Design Commission. The proposal was on the agenda for the August 29 meeting of the Plan Commission.

12. Annual meeting: D. Lamb reminded the Board that the Association annual meeting would be on October 25. G. Poulson indicated that the City Clerk would be willing to speak to the meeting about the new voter ID requirements for voting. Board members thought that was a good idea, and D. Lamb indicated that she would follow up on this and that she would get out a postcard mailing to members announcing the meeting. Area Directors for odd-numbered areas would be elected at the meeting.

13. Adjournment: Motion was made, seconded, and passed that the meeting adjourn at 7:55.

Charles Bunge, Secretary

June 2011 Area Directors' Meeting Minutes

Tom Jarvis Friday 01 of July, 2011



Midvale Heights Community Association

Board of Directors Meeting

June 28, 2011

Present: Gary Poulson, Mary Silbernagel, Denise Lamb, Paul Haskew, Tom Jarvis, Shelly Schmidt, Jonn Lager, Kay Reuter-Krohn Also Present: Nan Lager –green team

1. Call to order. D. Lamb called meeting to order.
 
2. Approval of minutes. Minutes of the 5/24/11 meeting were approved
 
3. Treasurer’s report. Treasurer Rotter is on vacation in Hawaii therefore no report.
 
4. Alder report. Alder Matt Phair said that new striping will be placed on Segoe Rd. from Mineral Pt. Rd. to Odana Rd. The striping will be similar to Segoe north of Mineral Pt. with dedicated bike lane and buffer zone. He supports this project. A meeting has been scheduled for 7/13 at 6:30 pm. at the Westfield Church. Redistricting plan is moving forward. All of Midvale Hts. is in the new 10th district. The polling place at Odana Hills will be closed and voters from ward 84 will vote at the MG&E innovation center in Research Park along with voters of the 85th ward. ( It is unclear whether the wards would be combined or renumbered ) Redistricting will go into effect before the next aldermanic election. 5 budget meetings are set up for late July and August. Each meeting will take up a specific topic. Further information including time and place of hearings can be found on the City’s website www.cityofmadison.com . The next big issue for the Council is extending or sunsetting the downtown alcohol licensing limitations.
 
5. County Supervisor report. Supervisor Bayrd was unable to be present but indicated to G. Poulson to tell the Board that redistricting will not divide Midvale Hts. for county representation.
 
6. 677 Segoe project. D. Lamb does not have an update but knows in the near future the proposal will go before the Plan Commission and the final plan will go back to the neighborhood before it gets final approval.
 
7. Welcome new neighbor packets. C. Bunge notified the Board that he will no longer be able to keep track of neighbors and furnishing them a welcome packet of information. This item was sent to the membership committee for discussion.
 
8. Membership committee. T Jarvis reported that the recent membership drive has garnered 267 memberships which is short of our usual number. Residents will be reminded in the next newsletter to get their membership form in by the end of July. Consequences of not doing so will end the delivery of the newsletter and will not receive the discount card.
 
9. Picnic. D. Lamb reported that despite the lousy weather around 100 folks showed up and people had a good time. The ice cream was especially appreciated by the kids.
 
10. Garage sale. Jill Carlson is in charge. The form will be in the next newsletter. The official time will be 8am. to 2 pm. Its known that some garage sellers open early or stay open later and continue the sale on Sunday.
 
11. Green team. Help is needed to weed the Bison area. Suggestions for outside help were brought up.
 
12. President’s comments. D. Lamb reminded members that we are not meeting July, so the next meeting is in August. We should start thinking about our annual meeting. Suggested we ask Mayor Soglin to attend. D. lamb announced that she will step down as President after the annual meeting. She has done this job for 5 years and it is time some else steps forward. She would continue on as newsletter editor
 
13. Adjournment. Adjourned at 7:35 pm

Minutes submitted by guest secretary Gary Poulson

May 2011 Area Directors' Meeting Minutes

cabunge Thursday 02 of June, 2011
Midvale Heights Community Association

Board of Directors Meeting

May 24, 2011


Minutes


Present: C. Kreimendahl, G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), P. Haskew, C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, K. Reuter-Krohn

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Wes Meixelsperger, Jim Batt, Dorothy Batt, Mike Scott, Julie Furset, Patrick Doran, Larry Mosely, Leo Goebel, Pauline Goebel, Shana Feuling Weber, John Walsh, Timothy Kritter, John McCormick.

1. Call to order and introductions: D. Lamb opened the meeting, and Board members present introduced themselves.

2. 677 S. Segoe Rd. parcel: D. Lamb briefly recapped a meeting held between the development group and neighborhood residents May 16, in which the developers reported that they had changed the development plans to include three stories, 60 apartments, and 100 bedrooms, as well as other changes to respond to comments from Board members and others at the MHCA Board meeting of April 26.

D. Lamb invited comments from those attending the meeting, after which she invited Board members to express their views. Points made by speakers with concerns about the proposed development included the following: 1) The number of units and bedrooms proposed far exceeds the guidelines in the neighborhood plan and would bring too much density to the parcel. 2) This would result in too much added traffic at intersections that are already problematic. 3) The proposed building would be too large and would not fit in with other buildings and the general character of the neighborhood. 4) For the neighborhood association to approve a development with density so far beyond that outlined in the neighborhood plan would set a bad precedent and would weaken the usefulness of the plan to guide development in other parts of the neighborhood. 5) The developers have not provided enough detailed information, especially accurate visual representations and renderings, for neighbors to make informed decisions.

Points made by Board members and Alder Matt Phair in support of the proposed development included the following: 1) The proposed development has features that would make it an asset to the neighborhood as a whole, especially when compared to other possible uses of the parcel. 2) A traffic study could provide City officials with information that could help them address traffic problems in the area, including those associated with the proposed development. 3) Odana Rd. and Segoe Rd. are both arterial streets, making the density and increased traffic permissible, especially in view of the fact that the density guidelines in the neighborhood plan might be too conservative, given current economic conditions.

In response to questions, representatives of the developers said that they felt that they had made a good faith effort to respond to concerns raised at the Board meeting of April 26. They confirmed their commitment to reducing the height of the project from four to three stories, reducing the number of units to from 68 to 60, reducing the number of bedrooms from 108 to 100, funding a traffic study, and using building materials and architectural features that would make the project an attractive “gateway” building for the neighborhood.

A motion was made and seconded: That the Board of Directors of the Midvale Heights Community Association supports the proposed development of 677 S. Segoe Rd., as presented by the development group at this meeting and the May 16 neighborhood meeting. An amendment was moved and seconded to add the phrase, “with serious reservations regarding the number of units and bedrooms proposed. The motion to amend passed. The motion, as amended, passed on a voice vote.

2. Minutes: The minutes of the April 26, 2011 meetings were approved as distributed.

3. Treasurer’s report: R. Rotter reported that he had been out of town and had not been able to prepare a treasurer’s report.

4. Membership drive: P. Haskew and Greg Fischer reported that some 20 businesses had signed up to participate in the member discount card. R. Rotter reported that completed membership cards were coming in and asked who should get the forms and who should deposit checks. P. Haskew and R. Rotter agreed to meet and work out details of these matters and others.

5. Annual picnic: D. Lamb announced that Christine Sveom had indicated that a postcard invitation to the picnic would be mailed soon. The Association will provide the main course. There will be some information booths and entertainment.

6. Garage sale: D. Lamb reported that Jill Carlson would coordinate the annual neighborhood garage sale and that she had recruited another volunteer to help.

7. Alder report: Matt Phair made a brief report about City matters. The Mayor anticipates a large budget deficit for next year and intends to gain the participation of city residents in addressing the problem.

8. Alder redistricting: Matt Phair, D. Lamb, and G. Poulson reported that the proposed redistricting maps that have the most potential for being adopted would split the Midvale Heights neighborhood between two districts. Alder Phair would no longer represent the neighborhood.

9. Green Team: J. Gary reported some difficulties with getting the Bison Prairie Gateway area mowed and clipped. She said that she would continue working on the matter.

10. Announcements: In response to a question, D. Lamb indicated that the neighborhood watch committee was inactive and that, to her knowledge, no meetings or activities were planned. G. Poulson announced that he would appear before the Madison Public Library Board to request that Sunday hours at the Sequoya Branch Library be extended to include September and May. The friends group would pay the costs.

11. Adjournment: Motion was made, seconded, and passed that the meeting adjourn.

Charles Bunge, Secretary

April 2011 Area Directors' Meeting Minutes

cabunge Tuesday 03 of May, 2011
Midvale Heights Community Association

Board of Directors Meeting

April 26, 2011


Minutes


Present: C. Kreimendahl, G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, F. Stautz, J. Gary, S. Schmidt, K. Reuter-Krohn

Also present: Cathy Rotter, Matt Phair, Greg Fischer, Ellen Bergfeld, Norman Flynn, Wes Meixelsperger, Judy Skog, Mike Slavney, Jim Batt, Dorothy Batt, Mike Scott, Julie Furset, Patrick Doran, Nicholas Keene.

1. 677 S. Segoe Rd. parcel: Ellen Bergfeld, Norman Flynn, and Wes Meixelsperger, representing the American Society of Agronomy, Crop Science Society of America, and Soil Science Society of America, owners of the 677 S. Segoe Rd. parcel, introduced themselves. Their purpose for attending the meeting was to see how they might help the process of gaining the Board’s approval of a development plan for the site, so that the sale of the parcel to the developer might be finalized. Mr. Flynn, a consultant to the societies, had been in touch with the developer, and he felt that there was some room for compromise between the concerns of the neighborhood and the needs of the developer. Board members and others in attendance voiced their concerns, especially about the four-story height of the project and the density in the number of apartments or residents proposed. Various alternatives for the site were mentioned. At least one person present indicated that the proposed development was preferable to having the site sit empty or be developed with a lower quality project. Mr. Flynn indicated that the developers might find it financially feasible to bring down the height of the project to three stories and to bring down the density by lowering the number of bedrooms (but not the number of units from 64). He asked if the Board could make a commitment to support such a project. Board members indicated that they would have to see quite specific proposals for the entire project before they could agree to support it.

2. Minutes: The minutes of the February 22, 2011 and March 22, 2011 meetings were approved as distributed.

3. Treasurer’s report: R. Rotter reported that there had been some income and some expenditures since his last printed report, but that the Association was still solvent. D. Lamb indicated that she was nearly ready for a final accounting regarding the neighborhood plan .

4. Membership drive: S. Schmidt and G. Fischer indicated that Paul Haskew had signed some 15 businesses for participation in a MHCA member discount card program. They passed around a sample card and promotional piece. Membership Committee members expected to add other businesses to the program. Motion was made, seconded, and passed that the Board approve the membership discount card concept as a benefit of membership. Discussion confirmed that the there would be annual, rather than two-year, memberships and that the newsletter would become a perquisite of membership. D. Lamb indicated that she would publish an information piece and a membership application form in the next issue of the newsletter. After a period of time for response to this, a mailing would be made to residents who had not signed up.

5. Annual picnic: C. Lamb announced that Christine Sveom had found a committee member to replace Ruth Monson and that the picnic was scheduled for June 23, 2011, with a June 30 rain date. Motion made, seconded, and passed that the same amount of money be budgeted for this year’s picnic as was spent on last year’s picnic.

6. Green Team: J. Gary and J. Sweet announced that the cleanup date for the Tokay Blvd. beds would be April 23. J. Gary shared information and pictures about the controlled burnoff at the Bison Prairie Gateway.

7. Alder report: Matt Phair reported he had been appointed to several City committees. He urged Board members to contact him with concerns and ideas. He and G. Poulson shared the information that alder redistricting might split Midvale Heights between two districts. An informational meeting on this matter was scheduled for May 12.

8. Announcements and information: Mike Slavney announced that the new City-wide zoning map will be available soon. D. Lamb indicated that Cindi Henige had lined up two volunteers to replace her as the coordinator of newsletter distribution. Judy Skog announced that the Community Car that had been planned for Sequoya Commons would not be placed there, due to the lack of financial support for the placement. D. Lamb indicated that she would place a notice in the newsletter that the 2011 neighborhood garage sale would not be held unless volunteers to coordinate it stepped forward. J. Skog volunteered to conduct a walking tour of neighborhood “green” projects such as alternative gardens and solar homes. Board members reacted positively to the idea of MHCA sponsoring such a tour. G. Fischer distributed some information on recent home sales in the neighborhood.

9. Adjournment: Motion was made, seconded, and passed to adjourn.

Charles Bunge, Secretary


March 2011 Area Directors' Meeting Minutes

cabunge Thursday 24 of March, 2011
Midvale Heights Community Association


Board of Directors Meeting


March 22, 2011 Minutes


Present: J. Sweet, M. Silbernagel, D. Lamb (presiding), P. Haskew, T. Jarvis, R. Rotter, J. Gary, M. J. Armstrong, C. Kreimendahl, J. Lager, S. Schmidt, F. Stautz

Also present: Nan Lager, Cathy Rotter, Matt Phair, Jim Riffel, Paul Hampton

1. Minutes: Approval of the minutes of the February 22, 2011 meeting was tabled.

2. Treasurer’s report: R. Rotter distributed a report showing a cash and bank accounts total of $15,085.29, with an additional $50 just received in income.

3. Development of Odana/Segoe site: D. Lamb reported on city UDC referral of project, rather than approval. Discussion of neighbor input from informal meeting just prior to Directors’ meeting. Motion/second to authorize D. Lamb to write to developer to reiterate our ongoing concerns including density/height/parking/etc., indicating MHCA willingness to continue to work to get plan compliance. Motion carried.

4. Membership drive: S. Schmidt reported Committee recommendations including having an annual membership drive, possibly with a lifetime membership rate and providing coupons or discount card for local businesses as a membership reward. P. Haskew reported the preliminary results of investigation of coupon/discount research. Motion/second to change to annual membership drive with $15 annual member fee. Motion carried. Committee to report back next meeting on businesses interested in participating in coupon/discount program.

5. Green Team: N. Lager notified of April 30 Tokay Blvd. cleanup/gardening/mulching from 9a-12p. Volunteers with wheelbarrow needed. J. Gary reported Bison Prairie burn to be scheduled pending local approvals. Parks Division given kudos from J. Sweet for assisting MHCA and having well-run department.

6. Facebook: J. Riffel reported that Facebook page is growing and will manually post additional items from MHCA Website as they arise.

7. Announcements: Vintage Brewing at Whitney Way is seeking city approval for outside patron seating.

Volunteers came forward to do newsletter bulk distribution. Still need volunteers for picnic and garage sale.

Candidate forums for mayor and alder were well attended and successful.

Community car will locate a vehicle in the Sequoya Commons parking lot soon. More details available at next meeting.

Sequoya Commons apartment complex retail may include a restaurant and bakery.

Clarification that no formal action has yet been taken on newsletter publication/distribution changes.

8. Adjournment: Motion/second to adjourn around 8:00. Motion carried.

Chuck Kreimendahl, Substitute Scribe