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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

November 2012 Area Directors' Meeting Minutes

cabunge Saturday 08 of December, 2012




Midvale Heights Community Association

Board of Directors Meeting

November 27, 2012


Minutes


Present: G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, C. Bunge, P. Haskew, T. Jarvis, R. Rotter, J. Chipault, J. Lager, K. Reuter-Krohn

Also present: Nan Lager, Cathy Rotter, Arthur Ross, Jason Butler, Ed Rogers, Laura Brown, Janice Gary, Maurice Cheeks

1. Call to order: J. Thoreson called the meeting to order, and those present introduced themselves. As he introduced himself, Maurice Cheeks announced his intent to run for Alder and told a little about himself.

2. Bison Prairie/bike path area: As a special order of business, J. Thoreson introduced Arthur Ross, Madison Pedestrian-Bicycle Coordinator, who gave some information and ideas concerning possible City–funded amenities at the Bison Prairie Gateway. Possibilities included a water fountain, benches, and a bike repair stand. Discussion followed. Laura Brown, Janice Gary, R. Rotter, G. Poulson, and J. Thoreson volunteered to work with Arthur Ross to develop further ideas to bring to the Board and to the neighborhood.

3. Minutes: The minutes of the Board meeting of September 25, 2012 and of the 2012 Annual Meeting were approved as distributed, with a correction on the spelling of G. Poulson’s name in the Annual Meeting minutes.

4. Treasurer’s report: R. Rotter distributed a printed Treasurer’s report, showing a cash and bank-account balance of $27,764.82. Brief discussion followed.

5. Election of officers: Motion was made, seconded, and passed to elect the following officers: J. Thoreson, President; C. Kreimendahl, Vice President; G. Poulson, Secretary; R. Rotter, Treasurer.

6. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

7. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

8. Membership subcommittee: P. Haskew asked for assistance in conducting the annual membership drive. He indicated that he would continue to rely on help from R. Rotter, T. Jarvis, G. Fischer, and F. Stautz. In addition, P. Schell and D. Lamb volunteered to help.

9. Wine tasting event: D. Lamb indicated that she had gathered some information and had formed some thoughts about a wine tasting event for the neighborhood. She had established a tentative date of March 2013. After a brief discussion, she indicated that she would keep working on the matter.

10. Mayor’s Neighborhood Conference: D. Lamb reported on her attendance at the Mayor’s Neighborhood Conference.

11. Other business and announcements: D. Lamb announced that the deadline for the next issue of the newsletter was December 15. Ed Rogers and Jason Butler agreed to consider representing Areas 11 and 13 on the Board.

12. Adjournment: Motion was made, seconded, and passed to adjourn the meeting.

Charles Bunge, Secretary

October 2012 Annual Meeting Minutes

cabunge Monday 12 of November, 2012



Midvale Heights Community Association


Annual Meeting


October 23, 2012


Minutes



Board of Directors Members Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz, P. Haskew, G. Paulson, J.Sherwood

Convened: 6:30 pm

1. 2011-12 Review. Thoreson addressed annual meeting crowd of about 45 persons about MHCA successes: picnic, Bison Prairie renovation/celebration, Tokay median, etc.

2. Area Director Election. Slate of nominees for even-numbered area directors as published, consisting of incumbents except for co-director nominees Jenny Chipault and Greg Fischer for Area 12, was moved/seconded. Motion carried.

3. Mayor Paul Soglin. Guest speaker covered various topics including community gardens in parks, school performance despite increased poverty, Neighborhood Resource Teams revival, City financing/budget, Overture Center and public food markets. He then answered a number of audience questions.

4. SAIL. Eric Wolf and Ann Albert described services from SAIL membership that assist people to stay in own houses and to help build stronger neighborhoods. Included discussion of West Madison Senior Coalition/Center for home and community based services.

5. Adjournment: around 8:30 pm.

Respectfully submitted
Chuck Kreimendahl, Substitute Secretary

September 2012 Area Directors' Meeting Minutes

cabunge Tuesday 02 of October, 2012




Midvale Heights Community Association

Board of Directors Meeting

September 25, 2012


Minutes


Present: G. Poulson, J. Thoreson (presiding), P. Schell, D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, F. Stautz, J. Lager

Also present: Nan Lager, Jenny Chipault

1. Call to order: J. Thoreson called the meeting to order, and those present introduced themselves. Jenny Chipault expressed willingness to consider replacing J. Gary as Area 12 Board member.

2. Minutes: The minutes of the Board meetings of June 26, 2012 and August 28, 2012 were approved as distributed, with a correction on the spelling of G. Poulson’s name in the August 28 minutes.

3. Treasurer’s report: R. Rotter distributed a printed Treasurer’s report, showing a cash and bank-account balance of $28,276.90. Brief discussion followed.

4. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

5. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

6. Green Team: Nan Langer reported that the cleanup of the Tokay median flower beds was scheduled for October 13. There was some discussion about the amount of work and replanting that would be needed, due to the recent curb and pavement work. C. Bunge reported that there had been some vandalism to the Bison at the Bison Prairie Gateway. Someone had painted graffiti on them. Janice Gary had been in touch with Paul Haskew and Bill Grover about the matter, and repair work would be attempted.

7. Annual Meeting plans: D. Lamb indicated that plans were in place for the Annual Meeting. Mayor Paul Soglin would speak, the SAIL people would make a presentation, and the business meeting would be held. The order of events was discussed. D. Lamb volunteered to provide cookies and cider, and G. Poulson agreed to get coffee.

8. Mayor’s Neighborhood Conference: D. Lamb discussed the value of the annual Mayor’s Neighborhood Conference and urged Board members to consider attending.

9. Other business and announcements: G. Poulson announced that the polling place for voting in the November election was likely to be changed, with the Sequoya Branch Library being a possible site. D. Lamb indicated that she thought the Association should sponsor more social events, particularly a wine tasting party. Other Board members responded positively, mentioning events that would recognize local talent in the neighborhood. One member suggested a suggestion box for the Annual Meeting, where members could place suggestions for Association events.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 7:30 p.m.

Charles Bunge, Secretary

August 2012 Area Directors' Meeting Minutes

cabunge Tuesday 11 of September, 2012





Midvale Heights Community Association

Board of Directors Meeting


August 28, 2012 Minutes



Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz, P. Haskew, G. Poulson, M. Silbernagel, P. Schell, J. Sherwood, K. Reuter-Krohn
Also present: C. Rotter, N. Lager Convened: 6:50 pm

1. Treasurer’s report: R. Rotter distributed report showing a cash and bank accounts total of $28,768.00. Recent income of $7875.00 and expenses of $1,057.00. T-Ball revenue doing well and compared to past 6 years. Made suggestion to recognize Michael Pressman for his dedication to T-ball. Garage sale netted $429 from registrations, which included 43 addresses. D. Lamb reported pending costs of about $650 from the newsletter and Bison Prairie ice cream social.

2. Minutes: Approval of the minutes of the June 26, 2012 meeting tabled.

3. Annual Meeting (October): D. Lamb seeks to announce meeting speaker(s) in next newsletter. Suggestions to ask Mayor Soglin and/or SAIL representatives. Also area directors from even-numbered districts were re-nominated. M. Silbernagel and J. Gary declined. Other nominations welcomed. Tokay median plantings were discussed, but decision put off until spring after construction is completed and damage assessed.

4. Green Team: J. Gary thanked all involve for help with the Bison Prairie Gateway anniversary gathering. There may be additional cost for the sculpture repair. Motion/second to approve $175 for same. Motion carried.

Report that Bison Prairie interpretive sign is weathering. Defer repair as the sign is only two years old and still functional. City Pedestrian-Bike Coordinator Arthur Ross, who appeared at Anniversary, advised that a bench and water fountain could be installed at City expense and he would look into it.

5. Membership: P. Haskew admitted that membership cards/letters could have included multiple names for family members at the same address, and will do so in future. He recommends a return to the two-year membership cycle and online membership renewal and dues payment so that non-members could sign up anytime. Vendor feedback on discount cards has been positive, though some were inadvertently left off the card. Also suggested more open access to membership list online. D. Lamb counters that the yearly membership drive should continue for now. Perhaps a special membership newsletter could be mailed to all residents. T. Jarvis identified 407 2012 members (vs. 507 2011 members) with 351 residents repeating as members.

6. Picnic: Past coordinator Christine Sveom has moved away. Recommendations for who to take over should be forwarded to J. Thoreson.

7. Announcements: Piper Park (Oak Park Heights) had its second annual garlic festival.
J. Gary had extra bison cookies for directors to enjoy. She awards extra bison cookie cutter to P. Schell.

8. Adjournment: Motion/second to adjourn around 7:40 pm. Motion carried.

Respectfully submitted



Chuck Kreimendahl, Substitute Secretary

June 2012 Area Directors' Meeting Minutes

cabunge Saturday 21 of July, 2012




Midvale Heights Community Association


Board of Directors Meeting


June 26, 2012 Minutes



Present: D. Lamb, J. Thoreson (presiding), T. Jarvis, R. Rotter, J. Gary, C. Kreimendahl, J. Lager, F. Stautz

1. Treasurer’s report: R. Rotter distributed a report showing a cash and bank accounts total of $34,450.48, with Tokay planting money moved to the Bison Prairie Project category. T-Ball money is coming in, and the expected related outlay by season’s end will approximate $5000. The 501c(3) non-profit tax forms were completed and sent in.

2. Minutes: Approval of the minutes of the May 22, 2012 meeting passed with correction to heading date.

3. Membership: D. Lamb discussed membership flyer because much fewer dues were received so far this year–only about 240 members

4. Little Libraries: Kelly Murdock is researching possible placement of Little Library kiosk(s) near Segoe Rd. parks.

5. Green Team: J. Gary summarized Bison Prairie May 19 planting that has been supplemented with a neighbor doing regular watering due to the drought. The Tokay Blvd. plantings appear to be surviving the City’s road repairs.

6. Bison Sculpture Repair: C. Kreimendahl distributed a draft grant proposal for $600 to repair the bison sculptures based on Bill Grover’s estimate. Due to the short time line for repairs before the August anniversary and the uncertainty about the grant criteria from CPM HealthGrades (P. Schell’s employer that supports neighborhood projects), motion was made instead to pay for it from MHCA funds. Motion carried.

7. BPG Watering: Motion made and passed to approve up to $400 for reimbursing BPG neighbor for cost or watering prairie plantings.

8. BPG Anniversary: J. Gary reviewed plan to have ice cream social and ceremony at BPG on August 19 at 3 pm. She will solicit cookie and lemonade donations. Laura Brown, Greg Bell and Jean Sweet have been asked to speak there about BPG history. The event rain date is August 26.

9. Membership: Additional discussion about low membership. Consensus to send out joint flyers to all residents about the garage sale, BPG anniversary and membership recruitment.

10. Neighborhood Sign Update: J. Thoreson identified a second quote for repairs to two signs from Vital Signs, Verona for $1000. Motion made seconded and passed to approve their bid.

11. Announcements: Stephanie will be handling the Santa visits again in 2012.

12. Adjournment: Motion/second to adjourn around 8:00. Motion carried.

Respectfully submitted

Chuck Kreimendahl, Substitute Secretary

May 2012 Area Director's Meeting Minutes

cabunge Sunday 03 of June, 2012



Midvale Heights Community Association

Board of Directors Meeting

May 22, 2012


Minutes


Present: C. Kreimendahl, G. Poulson, J. Thoreson (presiding), M. Silbernagel, P. Schell, C. Bunge, T. Jarvis, R. Rotter, J. Gary, F. Stautz, K. Reuter-Krohn

Also present: Ann Albert, Eric Wolf, Ingrid Kundinger

1. Call to order: J. Thoreson called the meeting to order.

2. Presentation by SAIL: Ann Albert and Eric Wolf, representing Supporting Active Independent Lives (SAIL), and Ingrid Kundinger, from the West Madison Senior Coalition, presented information on the SAIL program and its partnership with the West Madison Senior Coalition. Discussion followed regarding how the organization and MHCA might cooperate to serve senior citizens in the neighborhood. The guests indicated that they would be willing to make a presentation at the MHCA Annual Meeting.

3. Minutes: The minutes of the Board meeting of April 24 were approved as distributred.

4. Treasurer’s report: R. Rotter gave a brief treasurer’s report, indicating that money was coming in from the T-ball program and from new memberships.

5. County Supervisor report: Carousel Bayrd did not attend the meeting, and there was no county report.

6. Alder report: Brian Solomon did not attend the meeting, and there was no alder report.

7. Green Team: J. Gary reported that the prairie flower area had been planted. She had not heard back from Bill Grover regarding repair of the bisons at the Bison Prairie Gateway. Board members suggested checking with someone in the neighborhood. R. Rotter and J. Gary indicated that they would follow up on the matter.

8. Neighborhood watch: C. Kreimendahl reported that one of his neighbors had asked about MHCA sponsoring a neighborhood watch program. He went to the Madison police website and gathered some information on the Police Department model for such a program. After discussion, the Board agreed that C. Kreimendahl should do an article on the matter for the MHCA newsletter.

9. Neighborhood signs: J. Thoreson reported that he had received a quote of $2,800 from Openwood Studio for painting two neighborhood signs. After discussion, he indicated that he would get a quote from another firm. Board members raised the possibility that funds may be available from the City for such maintenance. Note: Subsequent checking with the City revealed that funds are not available for such maintenance, only for replacement of damaged signs. During the discussion of neighborhood signs and City funds, a Board member raised the issue of park benches that needed repair. G. Poulson agreed to check with the Parks Department to see about getting the benches repaired. Note: The Parks Department subsequently agreed to repair the benches.

10. Adjournment: Motion was made, seconded, and passed to adjourn the meeting at 8:00 p.m.

Charles Bunge, Secretary