MHCA Area Director's meeting minutes

November 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
November 28, 2006


Present: G. Poulson, J. Sweet, D. Lamb, C. Bunge (presiding), R. & R. Meihsner, T. Jarvis, J. Sherwood, Greg Schuler, C. Robida, J. Gary, H. Brassington, K. Reuter-Krohn, G. Merriman.

Also attending: Carousel Bayrd, Judy Skog, Avelino Pontes

1. Introductions: Those present introduced themselves.

2. Election of officers: The chair invited nominations for President. Denise Lamb was nominated, with a second. Motion made, seconded, and passed to close nominations and to elect D. Lamb. Motion passed without dissent. The chair invited nominations for Vice President. Craig Robida was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Robida was elected without dissent. The chair invited nominations for Treasurer. Ron Rotter was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and R. Rotter was elected without dissent. The chair asked for nominations for Secretary. Charles Bunge was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Bunge was elected without dissent.

3. Minutes: The minutes of the September 26, Board meeting and the 2006 Annual Meeting were approved as distributed.

4. Treasurer’s report: R. Rotter was unable to attend the meeting, and there was no Treasurer’s report.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board. She indicated that funding to fight Gypsy moths had been increased, and Board members discussed this issue briefly. In response to a question, C. Bayrd indicated that, after the recent passage of the referendum on the matter, the issue of new electricity power lines was in the hands of State officials.

7. Newsletter editor resignation: G. Merriman confirmed his earlier email announcement that he wished to resign his position as newsletter editor and advertisement coordinator. The Board thanked him for his hard work over the years with a round of applause. He expressed willingness to work with a new editor to make a smooth transition. Board members promised to think about possible editors and to share names with the President. G. Merriman indicated that he would run an article in the next issue of the newsletter, explaining the positions (editor and advertisement coordinator are two positions) and asking for volunteers.

8. Santa visit program: C. Bunge indicated that timely arrangements for 2006 Santa visits were not made, due to the resignation of the President. C. Bunge had spoken to the 2005 coordinator, Stephanie Mikesell, who indicated that she might be willing to be coordinator for the 2007 visits. In the discussion of this matter, Board members discussed the need for a calendar listing such projects and events in the newsletter. C. Bunge volunteered to write a brief article on the Santa visit program for the newsletter.

9. West side neighborhood planning council information meeting: D. Lamb, C. Bunge, G. Poulson, and T. Jarvis, reported their impressions from a meeting, called by Alder Tim Gruber, to discuss the possibility of a neighborhood planning council for the west side neighborhoods. They believed that such a body could be a good way for MHCA to join other interested organizations in addressing issues for our neighborhood and beyond. However, it could result in just one more layer of organization and meetings, using already scarce person power that might better work through existing neighborhood associations. Those who attended announced that there would be another meeting on the matter on February 1 and asked the Board to consider MHCA participation at its January meeting.

10. Sequoya Branch Library update: G. Poulson informed the Board that the architects for the branch had held a public meeting in which they shared preliminary planning for the space allocation and furnishing of the branch. He also indicated that fund raising among corporate givers was underway and that a kick-off celebration for the individual-gift phase of fund raising would be held late in January.

11. 2007-2009 membership drive: Board members expressed the hope that R. Rotter would again coordinate the membership drive. Members also indicated that they hoped that the Association directory would appear sooner in 2007. The President indicated that she would check on how much and what kind of help R. Rotter would need to make the membership drive and directory production go well.

12. City conference on neighborhoods: D. Lamb, J. Gary, and J. Sweet attended a city-wide conference on neighborhoods. They reported that they gained valuable information by attending.

13. Neighborhood plan for Midvale Heights: D. Lamb reported that she was in the process of gathering information on the development of a neighborhood plan. She obtained a copy of the Monroe-Dudgeon neighborhood plan. She indicated that she would share further information at future Board meetings.

14. Environment discussion courses: Judy Skog distributed a flier regarding discussion courses offered by the Northwest Earth Institute and asked for volunteers from the Board to coordinate the offering of such courses for small groups in the various areas of the neighborhood. Several Board members indicated interest in participating and suggested that the Association might fund printing of brochures for distribution throughout the neighborhood. J. Skog indicated that she would submit to the newsletter an article on the courses. In the process of discussing this matter, J. Skog indicated that she had experienced difficulty in finding out how to submit articles to the MHCA newsletter, especially submitting articles electronically.

15. Adjournment: The meeting adjourned at 8:45 p.m