MHCA Area Director's meeting minutes

June 2008 Area Directors' meeting minutes

cabunge Friday 11 of July, 2008
Midvale Heights Community Association

Board of Directors Meeting

June 24, 2008


Present: J. Eisenhauer, J. Sweet, M. Silbernagel, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, F. Stautz, C. Robida, J. Gary, J. Lager, K. Reuter-Krohn

Also present: Greg Bell, Shelley Schmidt, Jeff Maxted, Mary Jane Armstrong

1. Minutes: The minutes for the May 27, 2008 meeting were approved, with one correction. In item 7 the date of July 11 should have been June 11.

2. Treasurer's report: R. Rotter distributed a report, showing a cash balance of $23,649.65. He indicated that this included large deposits from the T-ball program and that no expenses had yet been reported for this program. D. Lamb turned in a bill from Vierbicher and Associates, the consulting firm for the neighborhood planning project. She commented that MHCA would be reimbursed for this payment from the City grant for the project.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd made a brief report concerning matters related to Dane County. Board members asked questions and made comments regarding the County’s 911 center. There was also discussion of the options for the high voltage electric transmission line that would pass through or near the neighborhood. C. Bayrd indicated that she would keep the Board informed on both matters.

5. Annual Picnic: D. Lamb and other Board members reported that plans for the neighborhood picnic were in place. Greg Bell reminded the Board that there would be a brief ceremony thanking Rita and Reiny Meihsner for their hard work for the Association and the neighborhood.

6. Neighborhood plan: D. Lamb made a brief report regarding progress on the production of a neighborhood plan. The joint committee overseeing the project planned to mail a four-page flier to all residents of the neighborhood, informing them about the project. Staff from the consulting firm had conducted interviews with persons in the neighborhood who might otherwise be missed in mailings, meetings, etc. D. Lamb outlined plans for the neighborhood meeting on July 16 and urged Board members to attend. She indicated that a budget for the project would be submitted to the Board in the fall, but that in the meantime the City grant and the $5,000 already authorized by the Board should cover necessary expenses.

7. Neighborhood watch program: C. Robida reported that the June 11 meeting concerning the neighborhood watch program was not as well attended as previous meetings, but that the meeting was quite productive. There was high interest in a variety of projects. Another meeting was scheduled for July 30. When more firm decisions had been reached on projects to pursue he planned to submit a budget request to the Board. In the meantime, a motion was made, seconded and passed to authorize the neighborhood watch committee to spend up to $1,500 on neighborhood watch planning and activities.

8. Gateway project: Greg Bell reported that a meeting had been scheduled to review final plans for the informational sign at the Gateway site. He also reported that Bill Grover planned to assess the Bison statues for needed repairs and sealing. He indicated that the necessary work could be carried out during the summer, with minimal cost to the Association.

9. Newsletter procedures: D. Lamb informed the Board that she had received comments from neighborhood residents, including at least one block captain, that they were receiving their newsletters late. Also, some residents reported that newsletters were seen blowing around the neighborhood. She raised the possibility of mailing the newsletter, either to all residents or only to members of the Association. After discussion, there seemed to be a consensus that the use of block captains to deliver the newsletter should be continued. Jeff Maxted, a block captain, indicated that it might improve timely delivery of the newsletter if block captains were informed when to expect each issue, so that they could arrange to get it delivered quickly, or so that they could inform their Area Directors if they were going to unavailable at delivery time. D. Lamb agreed to try to put into place procedures for such notification.

10. Area Directors: D. Lamb indicated that she had experienced difficulty finding people willing to serve as Area Directors. She asked Board members to think about this problem, for consideration at later meetings. She introduced Mary Jane Armstrong and nominated her for election as Area Director for Area 13. The nomination was seconded, and she was elected without a dissenting vote.

11. Reports and announcements: Greg Bell announced that the recently completed spraying for gypsy moth suppression was considered a success. Some 60 residences were not sprayed because of requests by residents. T. Jarvis announced that he had been contacted by Bob Armstrong, who was willing to conduct seminars on building rain gardens.

12. Adjournment: The meeting adjourned at 8:35.

Charles Bunge