MHCA Area Director's meeting minutes

September 2008 Area Directors' Meeting Minutes

cabunge Saturday 20 of September, 2008
Midvale Heights Community Association

Board of Directors Meeting

September 15, 2008


Present: J. Eisenhauer, J. Sweet, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, F. Stautz, C. Robida, J. Gary

Also present: Kris Schutte, JoAnn Prange

1. Minutes: The minutes for the June 24, 2008 meeting were approved as distributed.

2. Treasurer's report: R. Rotter was unable to attend the early part of the meeting. D. Lamb distributed a report showing a cash and bank balance of $13,665.74. During a brief discussion of the report, Board members remarked on how successful the annual neighborhood picnic had been and asked the Secretary to send thank-you letters to the Christine Sveom, Ruth Monson, and Steve Graham, who coordinated the picnic.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd was unable to attend the meeting, and there was no County report.

5. Garage Sale: J. Gary distributed a financial report for the 2008 neighborhood garage sale, showing $151.46 income over expenses. Board members commented on how successful the sale had been. J. Gary indicated that her three-year commitment as coordinator the project was at an end and asked the Board to find someone else to serve as coordinator.

6. Bison Prairie Gateway: D. Lamb introduced Kris Schutte, who reported on progress toward erecting an informational sign at the Gateway. Rita and Reiny Meihsner and Greg Bell, former members of the committee coordinating this project, moved out of the neighborhood. The Vital Signs firm had submitted a sketch of a design for the sign, which did not match the committee’s intent. After discussion, the Board encouraged K. Schutte to pursue the matter and to keep the Board informed. C. Bunge summarized a report from Greg Bell regarding the repair and repainting of the bison statues at the Gateway. Greg Bell recommended that Bill Grover be reimbursed $150 for time and expenses on this project. Motion made, seconded, and passed to reimburse Bill Grover $150.

7. Neighborhood watch program: C. Robida reported that a mailing had gone out to all residents in the neighborhood providing information on the Nine-House Model for establishing a neighborhood communication network. Another meeting of the Neighborhood Watch Committee was to be held on October 8.

8. Neighborhood Plan: D. Lamb distributed a budget and payment schedule for the neighborhood plan project. She indicated that the project committee has plans for raising funds to offset the match required by the City grant and other expenses connected with the project. She urged Board members to attend the second public workshop on the project, scheduled for September 17.

9. Tokay plantings: J. Sweet introduced JoAnn Prange and gave some background on the Tokay plantings and Bison Prairie Gateway projects. She reported that volunteers who had kept these projects going had moved out of the neighborhood or had other reasons for not being able to work on the projects anymore. She and JoAnn Prange proposed the establishment of a committee or taskforce to oversee the greenspaces in the neighborhood, including the Tokay plantings, the Gateway, and neighborhood parks. J. Sweet indicated that this committee or taskforce should have a liaison on the Board. Board members reacted positively to this proposal and made several other suggestions for recruiting volunteers to work on the Tokay plantings, including signs in the median, a table at the Annual Meeting, and a recurring article in the newsletter about volunteer needs.

10. Annual Meeting: D. Lamb reported that Mary Jane Armstrong was working on arrangements for the Annual Meeting, which would include a presentation by Jim Sewell on the architecture of ranch-style homes. A date had not yet been set.

11. Association web site: T. Jarvis reported that he sometimes received requests to place notices on the Association web site. He indicated that he had placed only such notices that seemed to have relevance to the neighborhood and asked if he should continue using his judgment in this way. The Board indicated that he should continue to do this.

12. Adjournment: Motion made, seconded, and passed to adjourn the meeting.

Charles Bunge