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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

February 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
February 27, 2007
Minutes

Present: G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), R. & R.
Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, G. Schuler, C. Robida, J. Gary

Also attending: George Merriman, Carousel Bayrd, Greg Bell, Paul Haskew,
Charlie Quagliana

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the January 23, 2007 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a report showing a cash balance of $11,234.76, along with other charts and information.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Gypsy Moth Abatement: Greg Bell distributed information regarding the Wisconsin Cooperative Gypsy Moth Program, including the aerial spraying program for 2007, which will include at least part of the neighborhood. He referred Board members to the web site, http://gypsymoth.wi.gov, for further information.

7. Neighborhood plan update: D. Lamb, Paul Haskew, and Charlie Quagliana reported that a small group of neighborhood residents had been formed to work toward the development of a neighborhood plan. They distributed information on the preparation of a neighborhood plan and shared their ideas regarding the process and costs. They also reported on
the City of Madison’s neighborhood grant program. Motion was made, seconded and passed that the Board authorize D. Lamb, P. Haskew, and C. Quagliana to submit a letter of intent to apply for a neighborhood grant for the development of a neighborhood plan and that they submit a draft of the application to the Board for approval.

8. West side neighborhood planning council: D. Lamb, C. Bunge, and T. Jarvis reported on a meeting of people from various west side neighborhoods to discuss the formation of a neighborhood planning council for west side neighborhoods. Representatives of most of the neighborhoods expressed ambivalence regarding such a council. The group agreed to meet again May 10 to consider the matter further.

9. Alder candidates’ forum: D. Lamb announced that MHCA would co-sponsor a forum for Alder candidates for District 20 on March 24 at the Sequoya Branch Library. She and representatives of other neighborhood associations would meet to formulate
questions that would be asked of the candidates. She asked for suggestions for such questions.
C. Bunge distributed a list of his suggestions for questions. Board members made further suggestions.
C. Bunge volunteered to attend the meeting with D. Lamb to formulate a list of questions.

10. 2007-2009 membership drive: Board members gave suggestions to R. Rotter regarding revisions of the membership form. He indicated that he would submit a final draft to the Board at its March meeting, so that it could go to the printer soon thereafter. There was a general discussion of ideas for recruiting new members. R. Rotter agreed to supply Board members of names of members and nonmembers in their areas. Motion was made, seconded, and passed to raise the two-year membership dues to $20.

11. Newsletter: D. Lamb announced that G. Merriam had put together the March issue of the newsletter and that it had gone to the printer. The Board thanked him with a round of applause.
D. Lamb indicated that, as yet, no one had come forward to serve as editor. Two names were suggested, and C. Bunge agreed to call the persons to see if they were interested. There was a general consensus that it might be easier to obtain an editor if the newsletter did not contain paid advertisements and that the treasury could accommodate this.
D. Lamb indicated that she and R. Rotter would continue to discuss the matter and would make a proposal to the Board before the next issue of the newsletter.

12. Adjournment: The meeting adjourned at 8:45 p.m.

Charles Bunge
Secretary

November 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
November 28, 2006

Minutes

Present: G. Poulson, J. Sweet, D. Lamb, C. Bunge (presiding), R. & R. Meihsner, T. Jarvis, J. Sherwood, Greg Schuler, C. Robida, J. Gary, H. Brassington, K. Reuter-Krohn, G. Merriman.

Also attending: Carousel Bayrd, Judy Skog, Avelino Pontes

1. Introductions: Those present introduced themselves.

2. Election of officers: The chair invited nominations for President. Denise Lamb was nominated, with a second. Motion made, seconded, and passed to close nominations and to elect D. Lamb. Motion passed without dissent. The chair invited nominations for Vice President. Craig Robida was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Robida was elected without dissent. The chair invited nominations for Treasurer. Ron Rotter was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and R. Rotter was elected without dissent. The chair asked for nominations for Secretary. Charles Bunge was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Bunge was elected without dissent.

3. Minutes: The minutes of the September 26, Board meeting and the 2006 Annual Meeting were approved as distributed.

4. Treasurer’s report: R. Rotter was unable to attend the meeting, and there was no Treasurer’s report.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board. She indicated that funding to fight Gypsy moths had been increased, and Board members discussed this issue briefly. In response to a question, C. Bayrd indicated that, after the recent passage of the referendum on the matter, the issue of new electricity power lines was in the hands of State officials.

7. Newsletter editor resignation: G. Merriman confirmed his earlier email announcement that he wished to resign his position as newsletter editor and advertisement coordinator. The Board thanked him for his hard work over the years with a round of applause. He expressed willingness to work with a new editor to make a smooth transition. Board members promised to think about possible editors and to share names with the President. G. Merriman indicated that he would run an article in the next issue of the newsletter, explaining the positions (editor and advertisement coordinator are two positions) and asking for volunteers.

8. Santa visit program: C. Bunge indicated that timely arrangements for 2006 Santa visits were not made, due to the resignation of the President. C. Bunge had spoken to the 2005 coordinator, Stephanie Mikesell, who indicated that she might be willing to be coordinator for the 2007 visits. In the discussion of this matter, Board members discussed the need for a calendar listing such projects and events in the newsletter. C. Bunge volunteered to write a brief article on the Santa visit program for the newsletter.

9. West side neighborhood planning council information meeting: D. Lamb, C. Bunge, G. Poulson, and T. Jarvis, reported their impressions from a meeting, called by Alder Tim Gruber, to discuss the possibility of a neighborhood planning council for the west side neighborhoods. They believed that such a body could be a good way for MHCA to join other interested organizations in addressing issues for our neighborhood and beyond. However, it could result in just one more layer of organization and meetings, using already scarce person power that might better work through existing neighborhood associations. Those who attended announced that there would be another meeting on the matter on February 1 and asked the Board to consider MHCA participation at its January meeting.

10. Sequoya Branch Library update: G. Poulson informed the Board that the architects for the branch had held a public meeting in which they shared preliminary planning for the space allocation and furnishing of the branch. He also indicated that fund raising among corporate givers was underway and that a kick-off celebration for the individual-gift phase of fund raising would be held late in January.

11. 2007-2009 membership drive: Board members expressed the hope that R. Rotter would again coordinate the membership drive. Members also indicated that they hoped that the Association directory would appear sooner in 2007. The President indicated that she would check on how much and what kind of help R. Rotter would need to make the membership drive and directory production go well.

12. City conference on neighborhoods: D. Lamb, J. Gary, and J. Sweet attended a city-wide conference on neighborhoods. They reported that they gained valuable information by attending.

13. Neighborhood plan for Midvale Heights: D. Lamb reported that she was in the process of gathering information on the development of a neighborhood plan. She obtained a copy of the Monroe-Dudgeon neighborhood plan. She indicated that she would share further information at future Board meetings.

14. Environment discussion courses: Judy Skog distributed a flier regarding discussion courses offered by the Northwest Earth Institute and asked for volunteers from the Board to coordinate the offering of such courses for small groups in the various areas of the neighborhood. Several Board members indicated interest in participating and suggested that the Association might fund printing of brochures for distribution throughout the neighborhood. J. Skog indicated that she would submit to the newsletter an article on the courses. In the process of discussing this matter, J. Skog indicated that she had experienced difficulty in finding out how to submit articles to the MHCA newsletter, especially submitting articles electronically.

15. Adjournment: The meeting adjourned at 8:45 p.m

September 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
September 26, 2006
Minutes

Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb, C. Bunge, T. Jarvis, J. Sherwood, R. Rotter, D. Nason, J. Gary

Also attending: Carousel Bayrd, Don Severson, Brandon Casto, Judy Skog

1. Introductions: Those present introduced themselves, and S. Sussman announced that a quorum was present.

2. Minutes: The minutes of the June 27, 2006 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter was distributed two reports, covering July and August, 2006, and September, 2006, showing a cash balance as of September 26 of $16,733.23.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Midvale Plaza re-development and neighborhood plan: D. Lamb and B. Casto reported that the developer’s plans for Midvale Plaza were approved by the Madison City Council, with some details still to be worked out. The plans must be presented to the Madison Urban Design Commission one more time. They indicated that the process of these plans’ being developed and approved pointed out the importance of neighborhood plans, developed by residents of the neighborhoods and approved by appropriate Madison city agencies. They reported that the Westmorland neighborhood has started the process of developing such a neighborhood plan, which could be costly in time and money. D. Lamb asked the MHCA Board if it was interested in pursuing such a plan for the Midvale Heights neighborhood. Board members encourged D. Lamb to continue exploring the process of developing such a plan and to report back to the Board. She agreed to do so. Moved, seconded, and passed to approve expenses submitted by D. Lamb for the work of the Midvale Plaza Steering Committee.

7. Donation to library campaing: G. Poulson announced that he is co-chair of a committee charged with raising the funds necessary to equip the new Sequoya Branch Library building. Some $975,000 needs to be raised. The Friends of Sequoya Branch have raised almost $200,000, and another donor has indicated that another $200,000 will be forthcoming, but much more work needs to be done. G. Poulson moved that MHCA contribute at this time $5,000 from its “Library” fund ($173) and the general fund, and that another $5,000 be contributed later. The motion was seconded. In the discussion of this motion, some Board members expressed frustration and disappointment regarding the process by which the location and size of the new branch building had been decided. Poulson added to his motion, with the approval of the seconder, that the second $5,000 donation could be made to fund some specific item or part of the furnishing of the new branch. Motion passed with no negative votes.

8. Garage sale: J. Gary distributed a report on the September garage sale, showing that the sale brought in $261.76 over expenses. The Board thanked her for her coordination and hard work with a round of applause.

9. Annual meeting: D. Lamb announced that plans for the annual meeting were in place. C. Bunge volunteered to preside at the business meeting, which would consist of the election of Board members for the even-numbered areas. It was moved, seconded, and passed that D. Lamb and J. Gary be authorized to spend up to $125 for refreshments for the meeting.

10. Resignations from the Board: S. Sussman announced that he was moving out of the city and would no longer be able to be on the Board or to be Association president. The Board thanked him for his effective service with a round of applause. There were no volunteers for the position, for which the Board will need to hold an election at it’s November meeting. S. Sussman also announced that Cindi Henige had resigned from her Area 13 Board seat (and from the vice-presidency). As of the meeting, no one had been found to fill this vacancy. She will continue to coordinate and host the collation of the newsletter.

11. Gateway project: J. Sweet announced that the thistles were growing back in some areas of the Gateway. These areas will need treatment again in the spring.

12. Odana Pond: G. Poulson announced that the Odana Pond oversight committee had met. They looked at and approved plans from MG&E to enhance the habitat around the pond. There is an ongoing study of the water quality in the pond by a testing company, with results expected in October or November..

13. Adjournment: The meeting adjourned at 8:20 p.m.

January 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
January 24, 2006

Minutes

Present: S. Sussman (presiding), N. Goldberger, G. Poulson, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb, R. Meihsner, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, C. Robida, C. Henige, J. Gary, G. Merriman

Also attending: Greg Schuler, Barbara Meyer, Robert Meyer.

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the November 22, 2005 Board meeting were approved, as were the minutes of the Annual Meeting.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $20,236.87, including details for various areas of activity. The Board discussed various aspects of the report.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas was unable to attend the meeting, and there was no city report.

6. Vandalism and neighborhood watch program: Greg Schuler presented information and ideas regarding vandalism in the neighborhood and various ways that the Association might respond to this problem. Board members contributed ideas and opinions, as well, including suggestions for a brochure specifically on neighborhood responses, use of the Association’s website, and setting up a committee to plan and initiate a neighborhood watch program. Motion was made, seconded, and passed that a neighborhood watch committee be established, with Greg Schuler as chair. N. Goldberger, C. Henige, and M. Silbernagel volunteered to serve on the committee.

7. Odana Pond developments and committee meeting: G. Poulson reported that the Odana Pond Advisory Group, of which he is a member, had met. He summarized the meeting briefly. Robert Meyer presented a resolution that he hoped the Board would adopt (copy attached). The resolution called upon the Mayor and the City Parks Department to honor the deed restriction on the land on which the pond sits and to make written assurances that the MG&E pumping project will not be allowed to have a significant negative impact on the park and recreational use of the Pond. Moved, seconded, and passed that the Board adopt the resolution (as slightly amended) and ask the President to forward it appropriately.

8. Friends of Lake Wingra possible presentation: S. Sussman announced that the Friends of Lake Wingra had offered to make a presentation to the Board. After brief discussion, the Board agreed by consensus that the timing was not right for such a presentation.

9. Donation on behalf of Dan Nason: S. Sussman noted that Dan Nason, former Area 10 Director, had lost his wife, Vetta, to cancer. He proposed making a donation to the American Cancer Society in appreciation for all of Dan’s work and as an expression of our sympathy for his loss. After discussion, it was moved, seconded and passed that $100 be donated to some cancer-related service in Dane County, perhaps the one where Vetta Nason was treated.

10. Midvale Plaza development: D. Lamb reported that two meetings were planned, in which the owners and developers of Midvale Plaza would present first conceptual and then more detailed plans for redeveloping the shopping mall.

11. Election of Officers: S. Sussman turned the chair over to G. Poulson, who asked for nominations for the office of President. S. Sussman was nominated and indicated willingness to serve. Nominations were closed. S. Sussman was elected President unanimously. S. Sussman resumed in the chair and asked for nominations for Vice-President. C. Henige was nominated and indicated a willingness to serve. Nominations were closed, and C. Henige was elected Vice-President unanimously. S. Sussman asked for nominations for Treasurer. R. Rotter was nominated and indicated a willingness to serve. Nominations were closed, and R. Rotter was elected Treasurer unanimously. S. Sussman asked for nominations for Secretary. C. Bunge was nominated and indicated a willingness to serve. Nominations were closed, and C. Bunge was elected Secretary unanimously.

12. Election of Area 10 Director: C. Bunge reported that DanNason and two other residents of Area 10 were willing to serve as Director. D. Nason was nominated, and the nomination was seconded. Nominations were closed, and D. Nason was elected Area 10 Director unanimously.

13. Other business: D. Lamb announced that Carousel Bayrd was running unopposed for the Dane County Board, making the sponsorship of a candidates’ forum by MHCA unnecessary. C. Henige asked for a volunteer to host the newsletter collation project in March. J. Gary volunteered her home for this task. C. Robida asked the Board if there should be a neighborhood picnic in the summer of 2006. The consensus was that there should be such an event.

14 . Adjournment: The meeting adjourned 8:55 p.m.

Charles Bunge, Secretary

November 2005 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Annual Meeting
November 22, 2005
Minutes

The Annual Meeting was held in conjunction with a regular Board of Directors meeting on November 22, 2005. Some 15 members were in attendance. The usual social hour and program were not held this year..

Business Meeting (S. Sussman, presiding):

Election of Area Directors: S. Sussman presented the slate of nominees for the Area Directors from the odd-numbered areas of the Association, consisting of the incumbents. Motion was made that nominations be closed. Motion seconded and passed. Moved and seconded that the nominees be elected. Passed with no negative votes.

There being no other business, the meeting adjourned.


Midvale Heights Community Association
Board of Directors Meeting
November 22, 2005

Minutes
Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, D. Lamb, T. Jarvis, R. Rotter, J. Sherwood, C. Henige, J. Gary, K. Reuter Krohn, G. Merriman

Also attending: Bart Lawrence, Barbara Meyer, Robert Meyer, Cindy Thomas.

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the October 25, 2005 meeting were approved.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,365.80, including details for various areas of activity. The Board discussed various aspects of the report, including the fact that there was a record amount of advertising and advertising income in the last issue of the newsletter. Some mention was made of placing a limit on the amount of advertising per issue.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas made a brief report regarding City issues.

6. Bulk mailing of the newsletter: The Board held extensive discussion of the advantages and disadvantages of mailing the newsletter to all residents, using the Association’s bulk mailing permit, versus maintaining the current system. There was agreement by consensus that no change should be made at the present time.

7. Sign replacement cost: S. Sussman reported that he had received $2,200 from the City, as total-cost reimbursement for replacing the damaged neighborhood sign.

8. Library expansion: Jean Sweet presented information from the Friends of Sequoya Branch Library regarding projected space needs for the branch library. The current space is a little over 11,000 square feet, and figures from professional sources indicate that 24,000 will be needed for current and future programming. The agreement reached by the City and the developer includes some 19,300 square feet for the branch, raising concerns among library supporters. The agreement also calls for the City to pay 6.5 million dollars for a “shell” for the branch, with some $900,000 coming from fund raising to finish and furnish the branch.

9. Odana Pond project: The Board was informed that Wisconsin DNR has made the decision to grant a permit for MG&E to build and operate a groundwater recharge facility that would draw water from Odana Pond. C. Thomas reported that the City plan commission, as one of its conditions for approval of the project, required an oversight advisory committee, with representation from the neighborhood. She felt that five neighborhood representatives would be a good number. Board members suggested various names. C. Thomas will review suggestions and take steps to have members appointed. Various other possible actions were discussed, including appealing the DNR decision or court action to block the project. The Board agreed that those most interested should monitor the situation closely and should contact the Board by email if there is a need for MHCA action.

10. Other business: S. Sussman reminded the Board of the opportunity on December 13 to give information to Channel 27 news staff regarding neighborhood concerns. The Board discussed holding a candidate forum for the County Board election. D. Lamb volunteered to organize such a forum, to be held sometime in March. MHCA has been invited to have an information table at the City’s 150th-year celebration in April of 2006. There was consensus that this should be done. D. Lamb gave a brief update on Midvale Plaza development plans.

11. Adjournment: The meeting adjourned 8:55 p.m.

Charles Bunge, Secretary (from notes provided by G. Poulson)

October 2005 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
October 25, 2005
Minutes

Present: S. Sussman (presiding), N. Goldberger, G. Poulson, J. Sweet, M. Hoffman, M Silbernagel, R. Meihsner, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, C. Brown, J. Gary, K. Reuter Krohn, G. Merriman

Also attending: Joan Lawrence, Bart Lawrence, Barbara Meyer, Robert Meyer, Dan Schally, Cassie Wyss

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the September 27, 2005 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,908.83, including details for various areas of activity. The Board discussed various aspects of the report.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas was unable to attend the meeting, and there was no city report.

6. Eagle Scout project: Dan Schally described to the Board his project to keep leaves out of the storm sewers this autumn. He will put city-provided decals on or near storm sewer drains and will provide packets of information to residents near drains. Motion was made, seconded, and passed that the Board supports this project and authorizes Mr. Schally to mention this support to appropriate people.

7. Odana Pond project: Barbara Meyer, Robert Meyer, Joan Lawrence, and Bart Lawrence provided information regarding the MG&E proposal to build and operate a groundwater recharge facility that would draw water from Odana Pond and that could have negative effects on wildlife and other aspects of the area. Board members pointed out that this pond is an important natural resource for the neighborhood and beyond. There was consensus that the Association should have a committee that would monitor any such construction and operation and would report to the Board and others for appropriate action. Formal action to establish the committee was delayed until the November meeting.

8. Bulk mailing of the newsletter: Rita Meihsner reported that she had gathered some information on using the Association’s bulk mailing permit to mail the newsletter, rather than having it hand delivered by Block Captains. She recommended that the Association acquire a nonprofit bulk mailing permit, which would reduce mailing costs. In order to be bulk mailed, the newsletter would need to be collated and stapled, probably by the printer, with additional cost. Mailing costs would be around $250 per issue. After considerable discussion, motion was made, seconded, and passed that the nonprofit bulk mailing permit be obtained. R. Rotter and R. Meihsner agreed to take care of this. Other action regarding this matter was delayed to the November meeting.

9. Midvale Plaza and westside senior center: S. Sussman informed the Board that a well-attended meeting had been held to gain neighborhood input for the development of Midvale Plaza. He said that plans were going forward. Plans for building a senior center at Odana School Park were going forward, as well.

10. Channel 27 listening opportunity: S. Sussman informed the Board that members had been invited by Channel 27 News to provide input regarding issues of concern to the neighborhood. Several members volunteered to attend the listening session on December 13.

11. Food study: Cassie Wyss spoke to the Board regarding a study that she is doing on using photography to keep a diary of food intake. She invited members of the Board to talk with her if they were interested in participating in the study.

12. Sign replacement update: S. Sussman told the Board that he is still unclear regarding whether the City will pay the full cost of replacing the neighborhood sign that was damaged, or only half the cost. He will follow up on this and bill the City appropriately. Board members pointed out that the new sign did not have the same color scheme as the original.

13. Reimbursement of Rachel Martin: S. Sussman informed the Board that Rachel Martin had incurred expenses of $46.43 for refreshments at the neighborhood meeting about Midvale Plaza. Motion was made, seconded, and passed to reimburse her for this amount.

14. Miscellaneous matters: S. Sussman reminded the Board that the Annual meeting of the Association would be held in conjunction with the November Board meeting and that the Directors from the odd-numbered areas would be elected. J. Sweet reminded the Board that fall cleanup of the Tokay median plantings would be held Saturday, October 29.

15 . Adjournment The meeting adjourned 8:50 p.m.

Charles Bunge, Secretary