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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

May 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
May 22, 2007
Minutes

Present: M. Silbernagel, D. Lamb (presiding), C. Bunge, R. Rotter, C. Robida, J. Gary, K. Reuter-Krohn, A. Edahl

Also attending: Mike Pressman

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the April 24, 2007 meeting were approved as distributed.

3. Treasurer=s report: R. Rotter distributed a report showing a cash balance of $20,993.26, along with other charts and information. This amount included dues and contributions from 444 memberships. He also distributed information on costs associated with the newsletter.

4. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd was unable to attend the meeting, and there was no county report.

6. Membership drive: R. Rotter distributed a chart to each Board member, showing which residents in his or her area had joined MHCA. Board members discussed how residents might be encouraged to join.

7. Community picnic and garage sale: C. Robida indicated that responses were coming in regarding attendance at the picnic. He asked for various forms of assistance, and Board members agreed to help. J. Gary indicated that 10 garage sale forms has already been returned.

8. Neighborhood plan update: D. Lamb indicated that she had not heard from the City regarding the funding of the MHCA grant proposal to support the development of a neighborhood plan.

9. Newsletter: A. Edahl announced that the deadline for the July issue of the newsletter was June 15. At the suggestion of the Board she agreed to hold completion of the issue until a report on the picnic could be included. The Board agreed that collation of the issue by the printer should be funded.

10. Baseball program: Mike Pressman, MHCA baseball commissioner, was introduced and provided brief information on the baseball program. Over 200 players had registered. The program will obtain some new equipment this year. Board members thanked him for his hard work on behalf of the program.

11. Announcements: D. Lamb announced that WISC TV was planning to do a feature story on MHCA, as part of a series in various city neighborhoods.

12. Adjournment: The meeting adjourned at 8:00 p.m.

Charles Bunge
Secretary

April 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
April 24, 2007
Minutes

Present: J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb (presiding), R. & R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, Robida, J. Gary, A. Edahl

Also attending: Carousel Bayrd, Greg Bell

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the March 27, 2007 meeting were approved, with the correction of Ann Edahl’s name in two places.

3. Treasurer=s report: R. Rotter distributed a report showing a cash balance of $9620.41, along with other charts and information. This amount did not include any deposits of T-Ball or new membership money. He explained the new format for reporting on various accounts, and Board members expressed satisfaction with the new format.

4. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Membership drive: R. Rotter distributed a cost breakdown on the current membership drive. He indicated that the mailing of membership forms had gone out to all neighborhood households and that 344 replies had been received.

7. Community picnic, garage sale, library branch mailing: C. Robida, J. Gary, and C. Bunge indicated that plans were on track for a mailing to neighborhood residents regarding the summer picnic and fall neighborhood garage sale, including an appeal to contribute to the Sequoya Branch building fund. The picnic would be held on June 21 and the garage sale on August 31 and September 1.

8. Neighborhood plan update: D. Lamb announced that a grant proposal had been submitted to the City. She expected notification in about two weeks. If the grant is not awarded, the Board would need to decide whether or not to proceed with the project.

9. Gateway project: J. Sweet announced that the spraying for thistles at the Gateway area had been generally successful, but that a few new thistles had come up. She had arranged to have these sprayed. Greg Bell reported on activities of a committee that had been working on an interpretative sign for the Gateway site. He showed the Board conceptual plans for the sign, on which the committee had agreed. In addition to the $400 already approved by the Board for this project, the committee projected needing another $300. Board members contributed reactions and ideas. Motion made, seconded, and passed to authorize another $300 for the sign.

10. Newsletter: A. Edahl announced that the May issue of the Association newsletter was at the printer. She reported that the printer had quoted a price of $60 for collating the issue, and the Board approved this for the May issue. Various issues related to the newsletter were discussed, and the Board agreed that these matters should be addressed at the next Board meeting.

11. Post Office substation: J. Sweet reported that her mailman had suggested that residents of the neighborhood initiate a petition to the Postmaster to have a postal substation re-established at Midvale Plaza. Ideas for a letter or petition from MHCA and from individual residents were discussed, but no formal Board action was taken.

12. Miscellaneous matters: D. Lamb read a letter from Gary Poulson, resigning from his position as Area 2 Director. J. Sweet and other Board members expressed their appreciation for his many contributions to the neighborhood and the Association. D. Lamb reported that she had been informed that the West District police staff would be conducting a safety survey and encouraged Board members to watch the media for further information. She also indicated that JoAnn Prange had requested donations for safety vests for those who work on the Tokay Blvd. plantings. She reported that the Midvale Community-School Garden project needed money. Board members pointed out that the recently mailed membership forms contained an option for contributing to this project, so that action on this matter was delayed. D. Lamb reported that another meeting was coming up regarding the establishment of a west side planning council. R. Rotter distributed an article about Michael Pressman, MHCA T-Ball chairman, and presented brief information on that program. C. Bunge announced that the University Research Park Board had decided to make a substantial gift to the Sequoya Library Branch building fund and that the Board specifically mentioned their positive relationship with MHCA as a reason for its gift.

13. Adjournment: The meeting adjourned at 8:55 p.m.

Charles Bunge
Secretary

March 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
March 27, 2007
Minutes

Present: G. Poulson, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb (presiding), R. & R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, G. Schuler, C. Robida, J. Gary, J. Lager, K. Reuter-Krohn

Also attending: Ann Erdahl, Carousel Bayrd, Mike Slavney, Charlie Quagliana, Rachel Martin, JoAnn Prange

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the February 27, 2007 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a report showing a cash balance of $10,601.06, along with other charts and information.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Announcements: D. Lamb introduced Jonn Lager, who had agreed to serve as Director for Area 14. He was elected to the position with a round of applause from the Board. D. Lamb and other Board members remarked on the successful alder candidate forum that had been co-sponsored by the Association. D. Lamb shared information on the projected construction at Midvale Plaza. She also passed around an announcement of a conference on urban infill development, to be held April 16. J. Gary shared information and impressions from a conference that she had attended on maintaining neighborhood character. C. Robida announced that the date for the neighborhood picnic was June 21.

7. Neighborhood plan update: D. Lamb announced that she had submitted a letter of intent, on behalf of MHCA, to apply for a City grant to support the development of a neighborhood plan for Midvale Heights. Charlie Quagliana and Mike Slavney presented ideas concerning the development of a neighborhood plan. Members of the Board asked questions and contributed ideas. A motion was made, seconded, and passed that D. Lamb be authorized to appoint a steering committee to implement the preparation of a neighborhood plan for Midvale Heights. Another motion was made, seconded, and passed that the neighborhood plan steering committee be authorized to prepare a grant proposal for submission to the City, including a commitment of $5,000 of matching funds from the Association.

8. Tokay plantings: JoAnn Prange presented information on plans for maintaining the plantings on Tokay Blvd. She announced a meeting on April 14 to plan the annual clean-up day for the plantings, as well as the date of April 21 for the clean-up day. She pointed out the need for more volunteers for routine weeding and maintenance. Board members contributed ideas for obtaining such volunteers.

9. Midvale Community-School Garden: Rachel Martin thanked the Board for MHCA support of enhancements of the Midvale School grounds. She shared plans for further development of the Community-School Garden, including the need for funding and volunteers.

10. 2007-2009 membership drive: R. Rotter distributed a draft of the membership form. Board members made suggestions for change. R. Rotter indicated that he would create a final version and would have it printed. Soon thereafter, it would be assembled and mailed to residents of the neighborhood. During the discussion of this matter, C. Robida, J. Gary, C. Bunge, and G. Poulson indicated that the announcements for the neighborhood picnic and the neighborhood garage sale would be sent out together in May and that this mailing would include an appeal for contributions to the Sequoya Branch Library building fund.

11. Newsletter: D. Lamb introduced Ann Erdahl, who had been appointed editor of the Association newsletter. The deadline for the May issue was set as April 15. Various Board members indicated that they would submit articles.

12. Adjournment: The meeting adjourned at 8:55 p.m.

Charles Bunge
Secretary

February 2007 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
February 27, 2007
Minutes

Present: G. Poulson, J. Sweet, M. Silbernagel, D. Lamb (presiding), R. & R.
Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, G. Schuler, C. Robida, J. Gary

Also attending: George Merriman, Carousel Bayrd, Greg Bell, Paul Haskew,
Charlie Quagliana

1. Introductions: Those present introduced themselves.

2. Minutes: The minutes of the January 23, 2007 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a report showing a cash balance of $11,234.76, along with other charts and information.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Gypsy Moth Abatement: Greg Bell distributed information regarding the Wisconsin Cooperative Gypsy Moth Program, including the aerial spraying program for 2007, which will include at least part of the neighborhood. He referred Board members to the web site, http://gypsymoth.wi.gov, for further information.

7. Neighborhood plan update: D. Lamb, Paul Haskew, and Charlie Quagliana reported that a small group of neighborhood residents had been formed to work toward the development of a neighborhood plan. They distributed information on the preparation of a neighborhood plan and shared their ideas regarding the process and costs. They also reported on
the City of Madison’s neighborhood grant program. Motion was made, seconded and passed that the Board authorize D. Lamb, P. Haskew, and C. Quagliana to submit a letter of intent to apply for a neighborhood grant for the development of a neighborhood plan and that they submit a draft of the application to the Board for approval.

8. West side neighborhood planning council: D. Lamb, C. Bunge, and T. Jarvis reported on a meeting of people from various west side neighborhoods to discuss the formation of a neighborhood planning council for west side neighborhoods. Representatives of most of the neighborhoods expressed ambivalence regarding such a council. The group agreed to meet again May 10 to consider the matter further.

9. Alder candidates’ forum: D. Lamb announced that MHCA would co-sponsor a forum for Alder candidates for District 20 on March 24 at the Sequoya Branch Library. She and representatives of other neighborhood associations would meet to formulate
questions that would be asked of the candidates. She asked for suggestions for such questions.
C. Bunge distributed a list of his suggestions for questions. Board members made further suggestions.
C. Bunge volunteered to attend the meeting with D. Lamb to formulate a list of questions.

10. 2007-2009 membership drive: Board members gave suggestions to R. Rotter regarding revisions of the membership form. He indicated that he would submit a final draft to the Board at its March meeting, so that it could go to the printer soon thereafter. There was a general discussion of ideas for recruiting new members. R. Rotter agreed to supply Board members of names of members and nonmembers in their areas. Motion was made, seconded, and passed to raise the two-year membership dues to $20.

11. Newsletter: D. Lamb announced that G. Merriam had put together the March issue of the newsletter and that it had gone to the printer. The Board thanked him with a round of applause.
D. Lamb indicated that, as yet, no one had come forward to serve as editor. Two names were suggested, and C. Bunge agreed to call the persons to see if they were interested. There was a general consensus that it might be easier to obtain an editor if the newsletter did not contain paid advertisements and that the treasury could accommodate this.
D. Lamb indicated that she and R. Rotter would continue to discuss the matter and would make a proposal to the Board before the next issue of the newsletter.

12. Adjournment: The meeting adjourned at 8:45 p.m.

Charles Bunge
Secretary

November 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
November 28, 2006

Minutes

Present: G. Poulson, J. Sweet, D. Lamb, C. Bunge (presiding), R. & R. Meihsner, T. Jarvis, J. Sherwood, Greg Schuler, C. Robida, J. Gary, H. Brassington, K. Reuter-Krohn, G. Merriman.

Also attending: Carousel Bayrd, Judy Skog, Avelino Pontes

1. Introductions: Those present introduced themselves.

2. Election of officers: The chair invited nominations for President. Denise Lamb was nominated, with a second. Motion made, seconded, and passed to close nominations and to elect D. Lamb. Motion passed without dissent. The chair invited nominations for Vice President. Craig Robida was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Robida was elected without dissent. The chair invited nominations for Treasurer. Ron Rotter was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and R. Rotter was elected without dissent. The chair asked for nominations for Secretary. Charles Bunge was nominated, with a second. Hearing no further nominations, the chair asked for a vote, and C. Bunge was elected without dissent.

3. Minutes: The minutes of the September 26, Board meeting and the 2006 Annual Meeting were approved as distributed.

4. Treasurer’s report: R. Rotter was unable to attend the meeting, and there was no Treasurer’s report.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board. She indicated that funding to fight Gypsy moths had been increased, and Board members discussed this issue briefly. In response to a question, C. Bayrd indicated that, after the recent passage of the referendum on the matter, the issue of new electricity power lines was in the hands of State officials.

7. Newsletter editor resignation: G. Merriman confirmed his earlier email announcement that he wished to resign his position as newsletter editor and advertisement coordinator. The Board thanked him for his hard work over the years with a round of applause. He expressed willingness to work with a new editor to make a smooth transition. Board members promised to think about possible editors and to share names with the President. G. Merriman indicated that he would run an article in the next issue of the newsletter, explaining the positions (editor and advertisement coordinator are two positions) and asking for volunteers.

8. Santa visit program: C. Bunge indicated that timely arrangements for 2006 Santa visits were not made, due to the resignation of the President. C. Bunge had spoken to the 2005 coordinator, Stephanie Mikesell, who indicated that she might be willing to be coordinator for the 2007 visits. In the discussion of this matter, Board members discussed the need for a calendar listing such projects and events in the newsletter. C. Bunge volunteered to write a brief article on the Santa visit program for the newsletter.

9. West side neighborhood planning council information meeting: D. Lamb, C. Bunge, G. Poulson, and T. Jarvis, reported their impressions from a meeting, called by Alder Tim Gruber, to discuss the possibility of a neighborhood planning council for the west side neighborhoods. They believed that such a body could be a good way for MHCA to join other interested organizations in addressing issues for our neighborhood and beyond. However, it could result in just one more layer of organization and meetings, using already scarce person power that might better work through existing neighborhood associations. Those who attended announced that there would be another meeting on the matter on February 1 and asked the Board to consider MHCA participation at its January meeting.

10. Sequoya Branch Library update: G. Poulson informed the Board that the architects for the branch had held a public meeting in which they shared preliminary planning for the space allocation and furnishing of the branch. He also indicated that fund raising among corporate givers was underway and that a kick-off celebration for the individual-gift phase of fund raising would be held late in January.

11. 2007-2009 membership drive: Board members expressed the hope that R. Rotter would again coordinate the membership drive. Members also indicated that they hoped that the Association directory would appear sooner in 2007. The President indicated that she would check on how much and what kind of help R. Rotter would need to make the membership drive and directory production go well.

12. City conference on neighborhoods: D. Lamb, J. Gary, and J. Sweet attended a city-wide conference on neighborhoods. They reported that they gained valuable information by attending.

13. Neighborhood plan for Midvale Heights: D. Lamb reported that she was in the process of gathering information on the development of a neighborhood plan. She obtained a copy of the Monroe-Dudgeon neighborhood plan. She indicated that she would share further information at future Board meetings.

14. Environment discussion courses: Judy Skog distributed a flier regarding discussion courses offered by the Northwest Earth Institute and asked for volunteers from the Board to coordinate the offering of such courses for small groups in the various areas of the neighborhood. Several Board members indicated interest in participating and suggested that the Association might fund printing of brochures for distribution throughout the neighborhood. J. Skog indicated that she would submit to the newsletter an article on the courses. In the process of discussing this matter, J. Skog indicated that she had experienced difficulty in finding out how to submit articles to the MHCA newsletter, especially submitting articles electronically.

15. Adjournment: The meeting adjourned at 8:45 p.m

September 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
September 26, 2006
Minutes

Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb, C. Bunge, T. Jarvis, J. Sherwood, R. Rotter, D. Nason, J. Gary

Also attending: Carousel Bayrd, Don Severson, Brandon Casto, Judy Skog

1. Introductions: Those present introduced themselves, and S. Sussman announced that a quorum was present.

2. Minutes: The minutes of the June 27, 2006 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter was distributed two reports, covering July and August, 2006, and September, 2006, showing a cash balance as of September 26 of $16,733.23.

4. City report: Cindy Thomas was unable to attend the meeting, and there was no city report.

5. County report: C. Bayrd gave a brief report on issues before the Dane County Board.

6. Midvale Plaza re-development and neighborhood plan: D. Lamb and B. Casto reported that the developer’s plans for Midvale Plaza were approved by the Madison City Council, with some details still to be worked out. The plans must be presented to the Madison Urban Design Commission one more time. They indicated that the process of these plans’ being developed and approved pointed out the importance of neighborhood plans, developed by residents of the neighborhoods and approved by appropriate Madison city agencies. They reported that the Westmorland neighborhood has started the process of developing such a neighborhood plan, which could be costly in time and money. D. Lamb asked the MHCA Board if it was interested in pursuing such a plan for the Midvale Heights neighborhood. Board members encourged D. Lamb to continue exploring the process of developing such a plan and to report back to the Board. She agreed to do so. Moved, seconded, and passed to approve expenses submitted by D. Lamb for the work of the Midvale Plaza Steering Committee.

7. Donation to library campaing: G. Poulson announced that he is co-chair of a committee charged with raising the funds necessary to equip the new Sequoya Branch Library building. Some $975,000 needs to be raised. The Friends of Sequoya Branch have raised almost $200,000, and another donor has indicated that another $200,000 will be forthcoming, but much more work needs to be done. G. Poulson moved that MHCA contribute at this time $5,000 from its “Library” fund ($173) and the general fund, and that another $5,000 be contributed later. The motion was seconded. In the discussion of this motion, some Board members expressed frustration and disappointment regarding the process by which the location and size of the new branch building had been decided. Poulson added to his motion, with the approval of the seconder, that the second $5,000 donation could be made to fund some specific item or part of the furnishing of the new branch. Motion passed with no negative votes.

8. Garage sale: J. Gary distributed a report on the September garage sale, showing that the sale brought in $261.76 over expenses. The Board thanked her for her coordination and hard work with a round of applause.

9. Annual meeting: D. Lamb announced that plans for the annual meeting were in place. C. Bunge volunteered to preside at the business meeting, which would consist of the election of Board members for the even-numbered areas. It was moved, seconded, and passed that D. Lamb and J. Gary be authorized to spend up to $125 for refreshments for the meeting.

10. Resignations from the Board: S. Sussman announced that he was moving out of the city and would no longer be able to be on the Board or to be Association president. The Board thanked him for his effective service with a round of applause. There were no volunteers for the position, for which the Board will need to hold an election at it’s November meeting. S. Sussman also announced that Cindi Henige had resigned from her Area 13 Board seat (and from the vice-presidency). As of the meeting, no one had been found to fill this vacancy. She will continue to coordinate and host the collation of the newsletter.

11. Gateway project: J. Sweet announced that the thistles were growing back in some areas of the Gateway. These areas will need treatment again in the spring.

12. Odana Pond: G. Poulson announced that the Odana Pond oversight committee had met. They looked at and approved plans from MG&E to enhance the habitat around the pond. There is an ongoing study of the water quality in the pond by a testing company, with results expected in October or November..

13. Adjournment: The meeting adjourned at 8:20 p.m.