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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

January 2006 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
January 24, 2006

Minutes

Present: S. Sussman (presiding), N. Goldberger, G. Poulson, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb, R. Meihsner, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, C. Robida, C. Henige, J. Gary, G. Merriman

Also attending: Greg Schuler, Barbara Meyer, Robert Meyer.

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the November 22, 2005 Board meeting were approved, as were the minutes of the Annual Meeting.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $20,236.87, including details for various areas of activity. The Board discussed various aspects of the report.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas was unable to attend the meeting, and there was no city report.

6. Vandalism and neighborhood watch program: Greg Schuler presented information and ideas regarding vandalism in the neighborhood and various ways that the Association might respond to this problem. Board members contributed ideas and opinions, as well, including suggestions for a brochure specifically on neighborhood responses, use of the Association’s website, and setting up a committee to plan and initiate a neighborhood watch program. Motion was made, seconded, and passed that a neighborhood watch committee be established, with Greg Schuler as chair. N. Goldberger, C. Henige, and M. Silbernagel volunteered to serve on the committee.

7. Odana Pond developments and committee meeting: G. Poulson reported that the Odana Pond Advisory Group, of which he is a member, had met. He summarized the meeting briefly. Robert Meyer presented a resolution that he hoped the Board would adopt (copy attached). The resolution called upon the Mayor and the City Parks Department to honor the deed restriction on the land on which the pond sits and to make written assurances that the MG&E pumping project will not be allowed to have a significant negative impact on the park and recreational use of the Pond. Moved, seconded, and passed that the Board adopt the resolution (as slightly amended) and ask the President to forward it appropriately.

8. Friends of Lake Wingra possible presentation: S. Sussman announced that the Friends of Lake Wingra had offered to make a presentation to the Board. After brief discussion, the Board agreed by consensus that the timing was not right for such a presentation.

9. Donation on behalf of Dan Nason: S. Sussman noted that Dan Nason, former Area 10 Director, had lost his wife, Vetta, to cancer. He proposed making a donation to the American Cancer Society in appreciation for all of Dan’s work and as an expression of our sympathy for his loss. After discussion, it was moved, seconded and passed that $100 be donated to some cancer-related service in Dane County, perhaps the one where Vetta Nason was treated.

10. Midvale Plaza development: D. Lamb reported that two meetings were planned, in which the owners and developers of Midvale Plaza would present first conceptual and then more detailed plans for redeveloping the shopping mall.

11. Election of Officers: S. Sussman turned the chair over to G. Poulson, who asked for nominations for the office of President. S. Sussman was nominated and indicated willingness to serve. Nominations were closed. S. Sussman was elected President unanimously. S. Sussman resumed in the chair and asked for nominations for Vice-President. C. Henige was nominated and indicated a willingness to serve. Nominations were closed, and C. Henige was elected Vice-President unanimously. S. Sussman asked for nominations for Treasurer. R. Rotter was nominated and indicated a willingness to serve. Nominations were closed, and R. Rotter was elected Treasurer unanimously. S. Sussman asked for nominations for Secretary. C. Bunge was nominated and indicated a willingness to serve. Nominations were closed, and C. Bunge was elected Secretary unanimously.

12. Election of Area 10 Director: C. Bunge reported that DanNason and two other residents of Area 10 were willing to serve as Director. D. Nason was nominated, and the nomination was seconded. Nominations were closed, and D. Nason was elected Area 10 Director unanimously.

13. Other business: D. Lamb announced that Carousel Bayrd was running unopposed for the Dane County Board, making the sponsorship of a candidates’ forum by MHCA unnecessary. C. Henige asked for a volunteer to host the newsletter collation project in March. J. Gary volunteered her home for this task. C. Robida asked the Board if there should be a neighborhood picnic in the summer of 2006. The consensus was that there should be such an event.

14 . Adjournment: The meeting adjourned 8:55 p.m.

Charles Bunge, Secretary

November 2005 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Annual Meeting
November 22, 2005
Minutes

The Annual Meeting was held in conjunction with a regular Board of Directors meeting on November 22, 2005. Some 15 members were in attendance. The usual social hour and program were not held this year..

Business Meeting (S. Sussman, presiding):

Election of Area Directors: S. Sussman presented the slate of nominees for the Area Directors from the odd-numbered areas of the Association, consisting of the incumbents. Motion was made that nominations be closed. Motion seconded and passed. Moved and seconded that the nominees be elected. Passed with no negative votes.

There being no other business, the meeting adjourned.


Midvale Heights Community Association
Board of Directors Meeting
November 22, 2005

Minutes
Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, D. Lamb, T. Jarvis, R. Rotter, J. Sherwood, C. Henige, J. Gary, K. Reuter Krohn, G. Merriman

Also attending: Bart Lawrence, Barbara Meyer, Robert Meyer, Cindy Thomas.

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the October 25, 2005 meeting were approved.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,365.80, including details for various areas of activity. The Board discussed various aspects of the report, including the fact that there was a record amount of advertising and advertising income in the last issue of the newsletter. Some mention was made of placing a limit on the amount of advertising per issue.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas made a brief report regarding City issues.

6. Bulk mailing of the newsletter: The Board held extensive discussion of the advantages and disadvantages of mailing the newsletter to all residents, using the Association’s bulk mailing permit, versus maintaining the current system. There was agreement by consensus that no change should be made at the present time.

7. Sign replacement cost: S. Sussman reported that he had received $2,200 from the City, as total-cost reimbursement for replacing the damaged neighborhood sign.

8. Library expansion: Jean Sweet presented information from the Friends of Sequoya Branch Library regarding projected space needs for the branch library. The current space is a little over 11,000 square feet, and figures from professional sources indicate that 24,000 will be needed for current and future programming. The agreement reached by the City and the developer includes some 19,300 square feet for the branch, raising concerns among library supporters. The agreement also calls for the City to pay 6.5 million dollars for a “shell” for the branch, with some $900,000 coming from fund raising to finish and furnish the branch.

9. Odana Pond project: The Board was informed that Wisconsin DNR has made the decision to grant a permit for MG&E to build and operate a groundwater recharge facility that would draw water from Odana Pond. C. Thomas reported that the City plan commission, as one of its conditions for approval of the project, required an oversight advisory committee, with representation from the neighborhood. She felt that five neighborhood representatives would be a good number. Board members suggested various names. C. Thomas will review suggestions and take steps to have members appointed. Various other possible actions were discussed, including appealing the DNR decision or court action to block the project. The Board agreed that those most interested should monitor the situation closely and should contact the Board by email if there is a need for MHCA action.

10. Other business: S. Sussman reminded the Board of the opportunity on December 13 to give information to Channel 27 news staff regarding neighborhood concerns. The Board discussed holding a candidate forum for the County Board election. D. Lamb volunteered to organize such a forum, to be held sometime in March. MHCA has been invited to have an information table at the City’s 150th-year celebration in April of 2006. There was consensus that this should be done. D. Lamb gave a brief update on Midvale Plaza development plans.

11. Adjournment: The meeting adjourned 8:55 p.m.

Charles Bunge, Secretary (from notes provided by G. Poulson)

October 2005 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association

Board of Directors Meeting
October 25, 2005
Minutes

Present: S. Sussman (presiding), N. Goldberger, G. Poulson, J. Sweet, M. Hoffman, M Silbernagel, R. Meihsner, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, C. Brown, J. Gary, K. Reuter Krohn, G. Merriman

Also attending: Joan Lawrence, Bart Lawrence, Barbara Meyer, Robert Meyer, Dan Schally, Cassie Wyss

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the September 27, 2005 meeting were approved as distributed.

3. Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,908.83, including details for various areas of activity. The Board discussed various aspects of the report.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas was unable to attend the meeting, and there was no city report.

6. Eagle Scout project: Dan Schally described to the Board his project to keep leaves out of the storm sewers this autumn. He will put city-provided decals on or near storm sewer drains and will provide packets of information to residents near drains. Motion was made, seconded, and passed that the Board supports this project and authorizes Mr. Schally to mention this support to appropriate people.

7. Odana Pond project: Barbara Meyer, Robert Meyer, Joan Lawrence, and Bart Lawrence provided information regarding the MG&E proposal to build and operate a groundwater recharge facility that would draw water from Odana Pond and that could have negative effects on wildlife and other aspects of the area. Board members pointed out that this pond is an important natural resource for the neighborhood and beyond. There was consensus that the Association should have a committee that would monitor any such construction and operation and would report to the Board and others for appropriate action. Formal action to establish the committee was delayed until the November meeting.

8. Bulk mailing of the newsletter: Rita Meihsner reported that she had gathered some information on using the Association’s bulk mailing permit to mail the newsletter, rather than having it hand delivered by Block Captains. She recommended that the Association acquire a nonprofit bulk mailing permit, which would reduce mailing costs. In order to be bulk mailed, the newsletter would need to be collated and stapled, probably by the printer, with additional cost. Mailing costs would be around $250 per issue. After considerable discussion, motion was made, seconded, and passed that the nonprofit bulk mailing permit be obtained. R. Rotter and R. Meihsner agreed to take care of this. Other action regarding this matter was delayed to the November meeting.

9. Midvale Plaza and westside senior center: S. Sussman informed the Board that a well-attended meeting had been held to gain neighborhood input for the development of Midvale Plaza. He said that plans were going forward. Plans for building a senior center at Odana School Park were going forward, as well.

10. Channel 27 listening opportunity: S. Sussman informed the Board that members had been invited by Channel 27 News to provide input regarding issues of concern to the neighborhood. Several members volunteered to attend the listening session on December 13.

11. Food study: Cassie Wyss spoke to the Board regarding a study that she is doing on using photography to keep a diary of food intake. She invited members of the Board to talk with her if they were interested in participating in the study.

12. Sign replacement update: S. Sussman told the Board that he is still unclear regarding whether the City will pay the full cost of replacing the neighborhood sign that was damaged, or only half the cost. He will follow up on this and bill the City appropriately. Board members pointed out that the new sign did not have the same color scheme as the original.

13. Reimbursement of Rachel Martin: S. Sussman informed the Board that Rachel Martin had incurred expenses of $46.43 for refreshments at the neighborhood meeting about Midvale Plaza. Motion was made, seconded, and passed to reimburse her for this amount.

14. Miscellaneous matters: S. Sussman reminded the Board that the Annual meeting of the Association would be held in conjunction with the November Board meeting and that the Directors from the odd-numbered areas would be elected. J. Sweet reminded the Board that fall cleanup of the Tokay median plantings would be held Saturday, October 29.

15 . Adjournment The meeting adjourned 8:50 p.m.

Charles Bunge, Secretary

September 2005 Area Director's Meeting minutes

Tom Jarvis Wednesday 21 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
September 27, 2005

Minutes

Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, M Silbernagel, P. Baker, D. Lamb, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, C. Robida, J. Gary, C. Henige, G. Merriman

Also attending: Cindy Thomas, Carousel Bayrd, Stephanie Miksell

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the June 28, 2005 meeting were approved as distributed.

3.Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,822,35, including details for various areas of activity. The Board discussed various aspects of the report.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas made a brief report on various city issues. Board members asked questions and shared ideas with her.

6. Midvale Heights sign repair update: S. Sussman announced that the MHCA sign at Odana and Segoe had been replaced at a total cost of some $2,200. The City of Madison has a fund that covers such replacement, and he will submit a request for payment to the appropriate office.

7. Vacancies: S. Sussman announced that Dan Nason had resigned as Area 10 Director, due to his wife’s illness. A thank-you card was circulated among Board members for signature. The positions of garage sale coordinator, Santa visit coordinator, and newsletter advertisement coordinator are vacant, also. Stephanie Mikesell informed the Board that she would be willing to coordinate the Santa visit program if she had someone to work with her on recruiting persons to act as Santas. After discussion, the Board directed that all these vacancies be mentioned in the Messenger.

8. Gateway Project Update: J. Sweet reported that the seeding of the Gateway area around the bison had been completed by the landscape company. The area will have low maintenance grass.

9. Bulk mailing of the newsletter: This matter was tabled until a later meeting.

10. Midvale Plaza community input: S. Sussman and D. Lamb reported that the owner and developer of Midvale Plaza had been very cooperative in providing information on plans for upgrading Midvale Plaza. Difficulties in getting definite information from the City regarding the expansion of Sequoya Branch Library had been holding things up. A meeting was scheduled for October 18 to gather information and ideas from neighborhood residents regarding the plaza area.

11. Odana pond and senior center updates: S. Sussman announced that the Parks Commission had approved the building of a senior center in Odana School Park. Fundraising will be required for the project to go forward. S. Sussman announced that neighborhood residents still had concerns regarding taking water from Odana Pond for the groundwater recharging project. More hearings were planned.

12. Annual meeting: Usually, the annual meeting of the Association is held in October. Due to the shortness of time to plan such a meeting, the Board decided to delay the annual meeting until November. A note will be placed in the newsletter announcing that the annual meeting, without any special programming, will be held November 22, 2005.

13. Garage Sale update: C. Robida reported that the neighborhood garage sale was a success, with 73 individuals holding sales. Revenue over expenses amounted to over $300.

14. Adjournment: The meeting adjourned 8:45 p.m.

Charles Bunge, Secretary

June 2005 MHCA Area Director's meeting minutes

cabunge Saturday 26 of April, 2008
Midvale Heights Community Association
Board of Directors Meeting
June 28, 2005

Minutes

Present: S. Sussman (presiding), G. Poulson, J. Sweet, M. Hoffman, M Silbernagel, P. Baker, D. Lamb, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, C. Brown, C. Henige, K. Reuter-Krohn, G. Merriman

Also attending: Kate Anderson, Rachel Martin

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the May 24, 2005 meeting were approved as distributed.

3.Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $13,335.53, including details for various areas of activity. He pointed out that he had written a large check for T-Ball program expenses. Money from 2005-2007 memberships, which were coming in nicely, had not been deposited.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas was unable to attend the meeting, and there was no city report.

6. Midvale Heights sign repair update: S. Sussman announced that the MHCA sign at Odana and Segoe had been hit by a car and damaged extensively. He had been in contact with the company that made and installed the sign, and a representative was to provide information later on the cost of repairing the sign, which would be on the order of a few hundred dollars. Motion was made, seconded, and passed authorizing the President to spend the necessary funds to get the sign repaired and installed.

7. Tornado remembrance picnic wrap-up: S. Sussman and other Board members commented on the success of the potluck and on how much those in attendance enjoyed it. The President extended the Board’s thanks to C. Robida and others who helped with arrangements. Board members commented favorably on the amount of media exposure the picnic gave the Association and hits history book.

8. Traffic Committee: Rachel Martin told the Board that she has been acting as chair or coordinator for the Association’s traffic committee. The committee has been rather inactive, in part because of a vague mission or charge. She proposed broadening the committee’s function to include transportation issues in general. Board members reacted positively to this idea , and R. Martin agreed to write an article for the newsletter proposing this idea and inviting ideas from neighborhood residents.

9. Cob Wall Design: R. Martin told the Board that the people coordinating the development of a cob wall for the Midvale Elementary School grounds were at the design stage. She invited Board members to call her with ideas or concerns.

10. Gateway project update: J. Sweet told the Board that the Gateway area required continuous maintenance of various sorts, including weeding and mulching. The response for the last work evening for mulching was not very good. She asked the Board to think about how the necessary maintenance can be coordinated and accomplished. Board members suggested putting up a sign at the site, inviting passersby to participate in maintenance work. R. Meihsner volunteered R. Meihsner to look into this idea. J. Sweet reported that one idea that she and others had developed was to replace the mulch with low-mow grass. This would cut down substantially on the work required to keep up the area. Motion was made, seconded, and passed to authorize J. Sweet to arrange for grass to be planted at the Gateway site and to have the City put a valve on the nearby hydrant for watering the area, subject to consultation with S. Sussman when cost figures are known.

11. Block Captain route update: C. Henige pointed out that no one has an up-to-date list of Block Captains and their routes. She distributed maps to Board members and asked each to mail to her and to S. Sussman information on their Block Captains and their routes.

12. Bulk mailing of the newsletter: C. Brown pointed out that there are a number of Block Captain vacancies and that delivering the newsletter can be challenging in bad weather. She suggested that the Board consider mailing the newsletter to neighborhood residents with the Association’s bulk mailing permit. After discussion, the Board decided to explore this idea further at the September 2005 Board meeting.

13. Midvale Plaza community input: R. Martin suggested that the Association be more active in providing input to developers and City officials regarding changes in Midvale Plaza. Board members expressed frustration at the lack of information and movement from the developer. G. Poulson volunteered to seek out information and to email Board members. D. Lamb and R. Martin volunteered to form a committee to gather and pass on community input. S. Sussman, M. Hoffman, and M. Silbernagel expressed interest in being on this committee.

14. Miscellaneous business: T. Jarvis announced that the calendar feature of the Association’s Internet web site was available and easy to use. He invited Board members to post meetings and other items there.

15. Adjournment: The meeting adjourned 8:30 p.m.

Charles Bunge, Secretary

May 2005 MHCA Area Director's meeting minutes

Tom Jarvis Saturday 26 of April, 2008
Midvale Heights Community Association
Board of Directors Meeting
May 2005

Minutes

Present: K. Reuter-Krohn (presiding), N. Goldberger, G. Poulson, J. Sweet, M. Hoffman, P. Baker, D. Lamb, R. Meihsner, R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, C. Robida, J. Gary, C. Henige, G. Merriman

Also attending: Cindy Thomas

1. Introductions: Those present at the meeting introduced themselves.

2. Minutes: The minutes of the April 26, 2005 meeting were approved as distributed. During the discussion of the minutes, the Board was informed that Rachel Martin had decided not to apply for a community enhancement grant this year.

3.Treasurer’s report: R. Rotter distributed a report, showing an ending cash balance of $17,325.00, including details for various areas of activity. He pointed out that there was quite a bit of income from the T-Ball program. J. Sweet pointed out that the Association’s history book was selling well and bringing in income.

4. County report: R. Fyrst was unable to attend the meeting, and there was no county report.

5. City report: C. Thomas made a brief report on city matters. There will be a neighborhood meeting in June regarding redevelopment plans for Midvale Plaza.. Plans for a new westside senior center building will be discussed at a meeting on June 29. C. Thomas pointed out that the MHCA traffic committee needs more members.

6. Garage sale: C. Robida informed the Board that he was willing to coordinate the neighborhood garage sale effort. Board members expressed their pleasure at this development. C. Robida distributed packets of fliers to Board members for delivery to neighborhood residents.

7. Tornado remembrance: C. Robida suggested that the Board consider having MCHA sponsor an event commemorating or remembering the 2004 tornado that hit the neighborhood. He volunteered to coordinate such an activity. Board members reacted positively to the idea and thanked C. Robida for his offer to coordinate planning for it. Motion was made, seconded and passed that MCHA sponsor a potluck party to commemorate the June 23, 2004 tornado, with C. Robida as coordinator, and that expenditure of up to $500 be approved for the event.

8. Membership drive: R. Rotter distributed draft copies of the 2005-2007 membership drive mailing. Board members made suggestions for editing. R. Rotter stated that he would have to forms printed and mailed as soon as possible. During this discussion, the Board agreed that the flier announcing the tornado commemoration potluck should be mailed with the membership forms.

9. Plantings update: J. Sweet announced that the replacement plantings for the Tokay Blvd. median cost 462.70, of which the City paid half. The plantings, cleanup, and mulching have been done. JoAnn Prange will take over coordination of upkeep of the Tokay median plantings. The Gateway plantings need weeding, and a weeding group needs to be developed.

10. Adjournment: The meeting adjourned 8:00 p.m.

Charles Bunge, Secretary