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MHCA Area Director's meeting minutes

Minutes of the monthly Midvale Heights Community Association Area Director's meeting.

May 2008 Area Directors Meeting minutes

cabunge Saturday 07 of June, 2008
Midvale Heights Community Association

Board of Directors Meeting

May 27, 2008


Minutes


Present: J. Eisenhauer, J. Sweet, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, C. Robida, J. Gary, J. Lager

Also present: Christine Sveom, Greg Bell

1. Minutes: The minutes for the April 22, 2008 meeting were approved as distributed.

2. Treasurer's report: R. Rotter reported that the financial situation of the Association was essentially the same as in April. Money from the T-ball program was starting to come in.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd was unable to attend the meeting, and there was no County report.

5. Annual Picnic: Christine Sveom reported that planning for the annual picnic was well underway. Fliers containing information about the picnic and the neighborhood garage sale were ready to be mailed. The date for the picnic was June 26 from 6:00 p.m. until dusk, with a rain date of July 1. A guitarist would provide entertainment, and there would be games for young people. During discussion of the picnic, Board members suggested recognizing Rita and Reiny Meihsner for their many contributions to the Association and the neighborhood, and the President agreed to do this. Board members also reported that there would be information tables for the neighborhood planning project, the garage sale, and the neighborhood watch program.

6. Neighborhood plan: D. Lamb reported that a schedule of meetings regarding the neighborhood plan project had been firmed up. The joint steering committee would meet each first Thursday. The first public meeting was planned for July 16, and the second one for September 17. The final version of the plan would be completed by November 19.

7. Neighborhood watch program: C. Robida reported that some 35 people attended the second meeting concerning the neighborhood watch program. Another meeting had been scheduled for July 11. Those in attendance at the second meeting expressed interest in a variety of activities to enhance security and safety in the neighborhood. The grant application to the City for funds to support neighborhood watch activities had been resubmitted, with the support of Alder Thuy Pham-Remmele. [Note: C. Robida later informed the Board that the grant had again been denied.]

8. Gateway project: Greg Bell reported that the new plantings around the neighborhood sign had been completed. The prairie burn and thistle treatment, for which funds had been approved, proved to be unnecessary and were not done. There was a meeting planned for May 28 with Vital Signs to settle details regarding the informational sign at the Gateway site. The sign should be installed by the end of June. There was a brief discussion about a dedication ceremony for the sign.

9. City zoning rewrite: D. Lamb reported on her attendance at a meeting regarding a total reworking of the City’s zoning code. She expressed concern that the meeting was sparsely attended and that representatives of neighborhoods would not have enough input to the process. She suggested that Board members stay informed on this process.

10. Reports and announcements: Greg Bell circulated a map showing the area that had been sprayed for gypsy moth suppression on May 22. C. Bunge distributed copies of the revised Association by-laws to those who wanted them. R. Rotter distributed copies of a 1949 newspaper article about the construction of his residence by Mr. and Mrs. W. F. Bakke.

11. Adjournment: The meeting adjourned at 8:05.

Charles Bunge, Secretary

April 2008 Area Director's Meeting minutes

Tom Jarvis Monday 26 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
April 22, 2008

Minutes

Present: J. Sweet, M. Silbernagel, D. Lamb (presiding), R. and R. Meihsner, C. Bunge, T. Jarvis, J. Sherwood, Floyd Stautz, C. Robida, J. Gary, J. Lager

Also present: Carousel Bayrd, Charlie Quagliana, Jane Armstrong

1. Minutes: The minutes for the March 25, 2008 meeting were approved as distributed.

2. Treasurer=s report: R. Rotter was unable to attend the meeting. J. Lager distributed a report showing a cash balance of $16,912.79.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd presented a brief report concerning matters related to the Dane County Board. She reported that her lead committee assignment was Public Safety and that she was on the City/County Liaison subcommittee.

5. Neighborhood plan: Charlie Quagliana made a brief report regarding the neighborhood planning project. The Vierbicher firm had been chosen to be the planning consultant for the project, at a cost of $40,000. C. Quagliana estimated the total cost of the project to MHCA to be $11,250 ($5,000 of which had already been approved by the Board). According to the terms of the grant from the City, part of this amount could be in-kind contributions, such as the time neighborhood residents who provide expertise to the project. The planning committee had made some contacts with potential donors of funds to support the project. The committee planned to work up a definite budget for the project and to present it to the MHCA Board for approval. The committee hoped to have a draft plan prepared by November 2008. Questions, discussion, and thanks to C. Quagliana and the committee followed the report.

6. Association website: T. Jarvis distributed a report containing statistics regarding visitors to the Association website. He reported that he had made progress on the re-design of the website. He asked Board members to look at the site and give him suggestions for further improvements. Board members made suggestions regarding how the website, including email lists, might be used for communicating with residents of the neighborhood.

7. Neighborhood watch program: C. Robida reported that some 25 people attended the first meeting concerning a neighborhood watch program. Another meeting had been scheduled for May 14.

8. Annual picnic: C. Robida and J. Gary reported that Ruth Monson, Steve Graham, and Christine Sveom had volunteered to coordinate the annual picnic, which was scheduled for June 26. A flyer announcing the picnic and the neighborhood garage sale would be prepared for mailing to the residents of the neighborhood.

9. Gateway project: R. Meihsner reported, on behalf of Greg Bell, that he requested approval of expenditures for another prairie burn ($100), new plantings around the neighborhood sign ($75-$80), and another treatment for thistles ($50-$75). It was moved, seconded, and passed that up to $300 be approved to cover these expenditures. R. Meihsner reported that the firm of Vital Signs had been engaged to produce the informational sign at the Gateway/bison site. A subcontractor would be used to construct the stand for the sign, for which payment would be required soon. R. Meihsner would ask the Treasurer to cut a check from funds already approved by the Board for this project.

10. Resignations from the Board: R. and R. Meihsner announced that they would be moving out of the neighborhood soon and would be leaving the MHCA Board. J. Sweet recounted some of the ways that they had contributed to the work of the Association and the betterment of the neighborhood, and the Board thanked them with a round of applause. D. Lamb reported that Holly Brassington had submitted her resignation from the Board.

11. Change in Association boundaries: D. Lamb reminded the Board that it had agreed to the desirability of including Odana Hills Golf Course and Odana Hills Park within the Association boundaries, so that these open areas could be included in the neighborhood plan. C. Bunge distributed a proposed By-Laws amendment that would accomplish this and moved its adoption. Motion seconded and passed, with Directors from 11 districts voting in the affirmative.

12. Reports and announcements: M. Silbernagel distributed some information regarding progress on the new Sequoya Branch Library, including the choice of a contractor to complete the interior of the quarters. D. Lamb reported that the developer’s proposal for Phase II of Sequoya Commons would be considered by the City Urban Design Commission on April 23.

13. Adjournment: The meeting adjourned at 7:45.

Charles Bunge, Secretary

March 2008 Area Director's Meeting minutes

Tom Jarvis Sunday 25 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
March 25, 2008

Minutes

Present: J. Sweet, M. Silbernagel, R. and R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, Floyd Stautz, C. Robida (presiding), J. Gary, J. Lager, K. Reuter-Krohn

1. Minutes: The minutes for the February 26, 2008 meeting were approved as distributed.

2. Treasurer's report: R. Rotter distributed a report showing a cash balance of $16,692.79. During discussion of the report, Board members agreed to think about how to market the history book, including another article in the newsletter.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd was not able to attend the meeting, and there was no County Board report.

5. Neighborhood plan: During a brief discussion of this matter, Board members raised the issue of expanding the boundaries of the Association area to include the Odana Hills Golf Course and the adjacent bicycle path. There was consensus that this matter should be pursued. Board members also expressed the need to be better informed regarding the projected total cost to the Association of the neighborhood planning effort, as well as the need to be appropriately involved in budgeting for this cost.

6. Association website: T. Jarvis reported that he had not made as much progress as he had hoped on the re-design of the MHCA website. He asked Board members to look at the site and give him suggestions for further improvements.

7. Neighborhood watch program: C. Robida announced that the first meeting concerning a neighborhood watch program for the neighborhood would be held on April 1 at the Sequoya Branch Library. He reported that a number of people had contacted him indicating plans to attend the meeting.

8. Newsletter: Board members remarked on the marked improvement in the printing and paper quality of the last issue of the Association newsletter.

9. Gateway project: R. and R. Meihsner reported that the person who had been engaged to produce the informational sign at the Gateway/bison site was not able to do the work. They had begun work with a new firm, which had promised to finish the sign in several weeks. The exact placement of the sign was still to be determined.

10. Neighborhood picnic: C. Robida reminded the Board of the need to find a new coordinator for the annual picnic and to establish a date for the event. [Note: After the meeting, C. Robida informed the Board via email that Ruth Monson had volunteered to coordinate the picnic, along with a neighbor, and that she would be meeting with C. Robida and J. Gary to begin the planning process.]

11. Reports and announcements: C. Bunge provided brief information on new developments concerning new quarters for the Westside Senior Center, which involved negations with the owners of Weston Place to have the center occupy space of the ground floor of that building. M. Silbernagel reported that the Friends of Sequoya Branch Library would be moving to Westgate Mall, with the first book sale at the mall scheduled for May 3.

12. Adjournment: The meeting adjourned at 7:45.

Charles Bunge
Secretary

February 2008 Area Director's Meeting minutes

Tom Jarvis Sunday 25 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
February 26, 2008

Minutes

Present: J. Eisenhauer, J. Sweet, M. Hoffman, M. Silbernagel, D. Lamb (presiding), R. and R. Meihsner, C. Bunge, T. Jarvis, R. Rotter, C. Robida, J. Gary, J. Lager, K. Reuter-Krohn, P. Baker

Also attending: Carousel Bayrd

1. Minutes: The minutes for the January 22, 2008 meeting were approved as distributed.

2. Treasurer=s report: R. Rotter distributed a report showing a cash balance of $15,817.79.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd made a brief report concerning County Board matters, including comments on a recent hearing on the proposed power transmission line along the beltline highway. She also indicated that gypsy moth spraying in the neighborhood was planned for April or May.

5. Neighborhood plan update: D. Lamb made a brief report on the neighborhood planning project. The planning committee had prepared a RFP for a consultant to the project and submitted it to City officials for approval. The committee hoped to have the consultant hired by May.

6. Association website: T. Jarvis reported that re-design of the MHCA website, was progressing slowly. He asked Board members to look at the site and give him suggestions for further improvements.

7. Neighborhood watch program: C. Robida announced that the first meeting concerning a neighborhood watch program for the neighborhood would be held on April 1. Having accepted responsibility for chairing the neighborhood watch effort, he asked to be relieved of responsibility for coordinating the Association summer picnic. D. Lamb indicated that she would appoint someone else for that.

8. Newsletter: D Lamb announced that she had engaged a new printing firm to print the Association newsletter. She expected the March/April issue of the newsletter to be out soon.

9. Gateway project: R. and R. Meihsner reported that they had received a check for $700 from Robert and Carroll Heideman, to be applied toward the informational sign at the Gateway/bison site. They gave the check to the Treasurer and indicated that they would send the Heidemans a thank-you letter. They reported that they would be contacting the man who was designing the sign to see if he could finish the work and to take necessary further steps.

10. Reports and announcements: C. Bunge provided brief information on progress on the new quarters for the Sequoya Branch Library. D. Lamb reported on a meeting regarding Phase II of the development of Sequoya Commons. She felt that the developers had pulled back from some of the commitments they had made in earlier hearings and negotiations. D. Lamb indicated that she planned to attend the Mayor’s 2008 Neighborhood Roundtable and invited other Board members to attend. Some other Board members expressed interest in attending.

11. Adjournment: The meeting adjourned at 8:00.

Charles Bunge,
Secretary

January 2008 Area Director's Meeting minutes

Tom Jarvis Sunday 25 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
January 22, 2008

Minutes

Present: J. Eisenhauer, M. Hoffman, D. Lamb (presiding), R. and R. Meihsner, C. Bunge, T. Jarvis, F. Stautz, C. Robida, J. Gary, K. Reuter-Krohn

Also attending: Charlie Sweet, Carousel Bayrd

1. Minutes: The minutes for the November 27, 2007 meeting were approved as distributed.

2. Treasurer=s report: R. Rotter was not present, and there was no treasurer’s report.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd made a brief report concerning County Board matters, including comments on an impending hearing on the proposed power transmission line along the beltline highway.

5. Neighborhood plan update: D. Lamb made a brief report on the neighborhood planning project. She signed a contract with the City for the grant supporting the project. The Neighborhood Plan Committee was working on a request for proposals from potential consultants for the project. She indicated that MHCA will have to raise funds, beyond the $5,000 already authorized from the treasury, to support the project. She asked Board members to be thinking of ways to raise such funds.

6. Association website: T. Jarvis reported that he was making various changes to the MHCA website, which he hoped would make it more useful and effective. He asked Board members to look at the site and bring suggestions for further improvements to the next meeting. He expressed willingness to provide instruction to Board members on how to use the website. Board members suggested that ways be found to publicize the website and to encourage neighborhood residents and others to use it.

7. Neighborhood watch program: C. Robida reported that he was continuing to work with representatives of the Meadowood, Orchard Ridge, and Prairie Hills neighborhoods to develop a neighborhood watch program, even though they did not receive a grant from the City’s 2007 Allied and Emerging Neighborhoods program. He announced that he would be calling a meeting of the MHCA Neighborhood Watch Committee in the spring to plan further for the program.

8. Newsletter: D Lamb asked for comments and suggestions regarding the recently distributed Association newsletter. Discussion and suggestions followed, including dissatisfaction with the quality of the printing of some copies. D. Lamb indicated that she would gather information on changing printers.

9. Reports and announcements: C. Bunge and M. Hoffman shared information on progress on the new quarters for the Sequoya Branch Library. They also indicated that the Friends of the Sequoya Branch had been informed that they could keep their current space for a few months longer than previously thought. D. Lamb shared information regarding an upcoming informational meeting on gypsy moth spraying. J. Gary and D. Lamb reported briefly on a study regarding “sustainable neighborhoods” that might interest Board members and might have useful ideas for the neighborhood plan. D. Lamb reported briefly on meetings she had attended regarding planning for changes in the Verona Rd./beltline interchange and indicated that she would continue to attend such meetings.

10. Adjournment: The meeting adjourned at 8:00.

Charles Bunge, Secretary

November 2007 Area Director's Meeting minutes

Tom Jarvis Sunday 25 of May, 2008
Midvale Heights Community Association
Board of Directors Meeting
November 27, 2007

Minutes

Present: J. Sweet, M. Silbernagel, D. Lamb (presiding), C. Bunge, T. Jarvis, R. Rotter, J. Sherwood, C. Robida, J. Gary, J. Lager, D. Reuter-Krohn, P. Baker

Also attending: Floyd Stautz, Carousel Bayrd

1. Minutes: The minutes for the October 23 meeting and the 2007 Annual meeting were approved.

2. Treasurer=s report: R. Rotter distributed a treasurer’s report, showing a cash balance of $16,479.43, along with charts showing income and expenditures. He announced that the Association membership directory had been mailed to members. Board members indicated that they had received theirs.

3. City report: Thuy Pham-Remmele was unable to attend the meeting, and there was no City report.

4. County report: Carousel Bayrd made a brief report concerning County Board matters, including the fact that the County budget had passed, containing increased funding for human services.

5. Election: D. Lamb asked for a motion that a slate of nominees for officers, consisting of the incumbents, be elected as officers for 2007/08. Motion made, seconded, and passed. Motion was made to elect Floyd Stautz Area Director for Area 10. Motion seconded and passed.

6. Annual Meeting and neighborhood plan update: D. Lamb made a brief report on the Annual Meeting. Board members who attended commented that the meeting was very interesting and successful. She reported that the neighborhood planning project was proceeding and that she had received a draft contract for the grant from the City. She indicated that additional fund raising would be necessary. She announced that a member of the Association had called indicating the intention to make a donation to the Association, and that he had agreed that support of the planning effort would be a good use of these funds. Board members agreed.

7. Neighborhood watch program: C. Robida reported that he had met with representatives of the Meadowood, Orchard Ridge, and Prairie Hills neighborhoods to work up a proposal for a grant under the City’s 2007 Allied and Emerging Neighborhoods program. This proposal had been submitted to the City, with the ideas that any funds received would be divided among the four neighborhoods to support neighborhood watch efforts. In the course of the discussion the following actions were taken, by consensus or by motion: C. Robida was confirmed as the chair of the reactivated Neighborhood Watch Committee, with J. Gary and others (to be recruited) as members. C. Robida was authorized to act on behalf of MHCA as coordinator of the grant, if received, including the use of MHCA as the fiscal agent for the grant.

8. Reports: D. Lamb and J. Gary gave brief reports on their attendance at presentations at the Mayor’s Roundtable on neighborhoods. C. Bunge made a brief report on his findings regarding the future of La Brioche, including the fact that La Brioche was very unlikely to continue its location at the Midvale Plaza location and that it was likely to relocate on the near west side. C. Bunge reported that the Sequoya Branch Library fundraising committee had reached its initial funding goal. M. Silbernagel reported that the Friends of Sequoya Branch was still looking for space for storing gift books and for holding their book sales.

9. Newsletter: D Lamb and P. Baker asked for comments and suggestions regarding the Association newsletter. Discussion and suggestions followed. D. Lamb referred the Board to the draft statement of policies and procedures for the newsletter dated 6/07, which had been distributed earlier. C. Bunge indicated that some further editing had been done on the document. The Board approved, by consensus, the document as policies and procedures to guide the production and distribution of the newsletter.

10. Website advertising by churches: D. Lamb indicated that she had received a request from the Westwood Christian Church for some sort of presence on the MHCA website and asked the Board for advice. Board members suggested that a link for the church be made on the “Neighbors” webpage of the MHCA website. T. Jarvis indicated that he would do this and that he would contact the church with this information. He also announced that he was moving the website to a new computer server, with some changes in the website. Board members made suggestions for other possible changes and improvements.

11. Announcements: P. Baker announced that the submission deadline for the January issue of the newsletter was December 15.

12. Adjournment: The meeting adjourned at 8:35.

Charles Bunge, Secretary